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HomeMy WebLinkAbout2006-04-11 PLB MINUTESCall To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 303-783-6890 FAX Minutes Englewood Public Library Board April 11, 2006 Vice -Chairperson, Colleen McGovern at 7:05 p.m, called the meeting of the Englewood Public Library Board to order. PRESENT : L. Cahill , Margaret Freeman , J. Grazulis , (arrived late) C. McGovern, K. Pilgrim , C. Ransick , (arrived late), and Council Member, Ray Tomasso. REGRETS : M. Adams (excused), Y. Russell, B. Williams (excused), and School Board member, Sherry Scaggiari. ALSO PRESENT : Hal Patterson of Patterson Enterprises, Carol Wilbur. Library Public Services manager, Hank Long, Library Director and Joan Clayton, Recording Secretary. Mr . Long introduced to the Board, Hal Patterson of Patterson Enterprises , who has been selected to act as the facilitator for the Five Year Plan. Mr. Patterson said that the first meeting for the Five Year Planning Committee had been set for Tuesday, May 16 from 6 - 8 p.m. At this time the Committee will talk about who we are, what we want to achieve and how to get there, what are the choices . Goals and visions will be discussed. The Committee will be comprised of the 4 members of the Library Management Team, 3 Library Board members , 1 Business member, and 3 - 4 staff members. At the end of the process, which includes 1 O meetings over the next year, there will be a document to approve and present to City Council. Both Ms. McGovern and Ms. Cahill said they were interested in being part of the Committee. 06-08 Motion: That the minutes of the March 14, 2006 meeting be accepted as written . Moved by: Lorraine Cahill Seconded by: Julie Grazulis The Motion passed. The next scheduled meeting of the Friends of the Library is Wednesday, April 26 , 2006 at 7 p.m. Mr. Long said he would like the Board to consider spending $500 toward the cost of the facilitation of Five Year Planning Process. In the past this facilitation had been done by the Director of the Central Colorado Library System. As there is no longer a Central Colorado Library System Director there has ceased to be a facilitator, hence the selection of Mr. Patterson from the private sector. 06 -09 Motion: That $500 be used toward the expense of the facilitator for the Five Year Plan. Moved by: Chris Ransick Seconded by: Julie Grazulis The Motion passed. - 1 - The database transition continues , with major glitches being worked out. The recent Author Open House , Meet the Faces Behind the Books , was a success. There was very pos it ive feedback about the reception hosted by the Board for the authors. Ms . Grazulis said that she indeed would be stepping down as Library Board Chair. 06 -10 Motion: Nominate Colleen McGovern as Library Chair person for 2006 . Moved by: Julie Grazulis Seconded by : Margaret Freeman The Motion passed . 06 -11 Motion: Nominate Karen Pilgrim as Library Board vice Chair person for 2006 . Moved by: Julie Grazulis Seconded by : Chris Ransick The Motion passed . New Business Mr. Long referred to the memo in the Library Board 's packet about the proposed change in the Internet Policy. After a patron had been asked to give up the Internet terminal because her 30 minutes were up, she complained that it was "unfair" that she should have to wait for 30 minutes before she could get on again. Her demand to see the policy in writing caused the policy to be reviewed . At this time it was determined that the policy and the practice were at odds. The proposed change would change the policy to reflect what has become practice. Discussion followed. 06 -12 Motion: That the proposed wording of the Internet Policy be approved as presented. Moved by: Lorraine Cah ill Seconded by : Julie Grazulis The Motion passed . Mr. Long answered questions about the what , why and how of the Five Year Plan , g iv ing history of previous plans . The Board was reminded about the Volunteer reception on Saturday, May 6 from 10:30 -noon. In 2005 105 individuals volunteered over 2,571 hours in the Library or at Library events . Over 28 benefactors have given money, services or time to the Library. May 6 is an opportunity for the Library to say "Thanks" to all of these individuals. Mr. Long presented to Mr. Ransick the Proclamation passed by City Counc il honoring Mr. Ransick on his appointment as Poet Laureate of Denver. The two Children's Librarians and the Young Adult Librarian will be at the May Board meeting to present their plans for Summer Reading. The 2007 Budget process officially begins with a "retreat" on May 13. Member's Choice Ms . Pilgrim said her daughter; Emily has yet to pick a co llege for next fall though the University of Evansville in Indiana is looking favorable . Her son, David is looking for a house on the beach for his senior year of college . -2 - Mr. Tomasso said he has bought a house at the corner of Bates and Elati. The house is a 1917 house that has a structure next to it that was once a luncheonette. He has discovered all different kinds of wiring, ceil ing heights , arches and strange things, i.e . a tub in front of a door into the second building! Ms . Grazulis said that her life is consumed by the dog kennel where she cares for 18 dogs and her daughter's wedding plans! Mr. Ransick said that it is the end of the semester at ACC. School ends May 41 h . Ms . Freeman said she would not be here for the May meeting as she will be visiting her father in Texas . Ms. Clayton thanked the Board for their help with the Author Reception, it was very much appreciated. Ms . McGovern thanked the Board for their confidence in electing her the new Board Chair. There being no further business the meeting was adjourned at 8:15 p.m. - 3 -