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HomeMy WebLinkAbout2007-06-12 PLB MINUTES• • • Englewood Public Board Call To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 303-783-6890 FAX Minutes Englewood Public Library Board June 12, 2007 Chairperson, Mark Adams at 7 :03 p.m, called the meeting of the Englewood Public Library Board to order. PRESENT : M . Adams, L . Cahill , Margaret Freeman, J . Grazulis , T. Kruk, K. Pilgrim, C. Ransick, B. Williams and Council Member, Ray Tomasso. ABSENT: Y. Russell, (excused) and School Board member, Sherry Scaggiari Also Present: Hank Long, Library Director and Joan Clayton , Recording Secretary. 07-14 Motion: That the minutes of the meeting of May 8, 2007 be approved as amended to show that Mr . Tomasso's challenge in having his father come live with him was in moving his father from his home of over 60 years . Moved by: Chris Ransick Seconded by: Karen Pilgrim The Motion passed. The next meeting of the Friends of the Library will be on Wednesday, September 26 at 7 p.m. There will be a Fall Book Sale on Friday, September 7 and Saturday, September 8 from 1 O a.m. -2 p.m. In looking at the statistics for May the question was asked why it appeared that the number of uses for the Job Kiosk had dropped. Mr. Long indicated that this was because use fluctuates depending on the economy and job needs. Comments from the public have been in appreciation of having the kiosk available. It was noted that the number of items checked out and the number of visitors for May , 2007 was up over May 2006 . The Five Year Planning Group is in the process of identifying goals and objectives and working on the final plan. Mr. Adams said that there is a lot of good energy in the group and much good discussion . The four areas under discussion are services, staff , community and facilities. Mr. Adams said it has been a worthwhile project with good discussions and much thoughtful exploration of trends. Next for discussion was the update of the policy for Collection Development. There was a brief discussion about the wording , "in loco parentis " in regard to the Library as compared to the public schools. As a governmental agency the Library is restricted from acting in this manner as opposed to a school which is required to do so. After discussion it was felt that it was reasonable to leave the wording as written. 07-15 Motion: That the updated version of the Collection Development Policy be accepted as written . Moved by: Chris Ransick Seconded by: Julie Grazulis The Motion passed. -1 - The City Budget for 2008 is still under much discussion. After meeting with City Council on May 19 all • departments were asked to go back and re-evaluate their requests to reflect a 3 - 5 % reduction . The reason for the further cuts is to accommodate a minimum 10% Fund Balance for contingencies. When looking at current revenue projections and current contractual obligations the Fund Balance wou ld be at 2% which is not acceptable to City Council. A lengthy discussion followed about demands on the Budget and how to fund contractual obligations, prepare for emergencies and to the day-to-day functions . Mr. Long said his goal is to come up with cost cuts that do not include a cut in hours of operation if possible . A brief discussion of why sales taxes are off (possibly due to more online purchases), less sales tax from "out of city" purchases , etc. The next meeting with City Council and Department Heads is set for July 23 and then finalize Budget in October. Mr. Long discussed the recent and impending staff changes. With a "boomer" heavy staff it is not unexpected to have several staff members retire in a given year. While these staff changes are not all retirements, some are moving on to new opportun ities. Mr. Adams asked about pursuing getting a Youth Member on the Library Board. Mr. Tomasso indicated that at the City Council meeting the previous evening in fact a youth had been contacted about the possibility of serving on the Library Board for the next school year. Member's Choice Ms. Grazulis said her daughter Kirsten had graduated from Englewood High School. Ms. Grazulis had recently visited her other daughter in Provo , Utah. She said she had had a wonderful time looking at bookstores, finding sale books and trying to figure out how to get them back to Englewood in her su itcase! Ms. Williams said she is leaving at the end of the week to go visit her daughter out in California for 10 days. Mr. Tomasso said his aunt didn't die! He then related her story of being ill in Omaha, being brought to Englewood and improving enough to move into Jul ia Temple. Mr. Kruk said life is very good. Business is booming, the garden is growing, and he & his wife are exercising and enjoying their girls. Ms. Cahill said she was sorry to miss last month's meeting. Her Girl Scout Troop had a career badge requirement that they had fulfilled by meeting 3 authors at the Open House in April. The girls really liked Lynda Sandoval and invited her to a book talk I interview in May. It went very well. In July the group will meet again to knit and continue to talk about books. Ms. Freeman said her 2 six -year old granddaughters had recently graduated from Kindergarten . She said it was a lot of fun to watch . Her trip to Paris in April was wonderful! Mr. Ransick said that it's "Summer time and the livin' is easy ... " Ms. Pilgrim said she and her family had a wonderful time at her son , David 's graduation. Three of David's friends from high school drove out to San Diego for the graduation. The boys had some car trouble on the way home but laughed and said they make for good stories for the grandchildren! Her job is busy with 8 students each day. Mr. Adams said that his parents will be with them for 1 more week, after being there for almost 2 months. He said his parents are excited to leave as they have bought a new home in Ohio! With no more new business the meeting was adjourned at 7:55 p.m. - 2 - • •