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Home My WebLink About2007-08-14 PLB MINUTES. .., • Englewood Public Board Call To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 03-783-6890 FAX Minutes Englewood Public Library Board August14,2007 Chairperson, Mark Adams at 7 :00 p.m, called the meeting of the Englewood Public Library Board to order. PRESENT: M . Adams, Margaret Freeman , J . Grazulis , T . Kruk, K . Pilgrim, C. Ransick , Y. Russell, B. Williams , Youth Member, B . Laughlin and Council Member, Ray Tomasso . ABSENT: L. Cahill, (excused) and School ~oard member, Sherry Scaggiari Also Present: Resident, Jill Wilson, Hank Long, Library Director and Joan Clayton, Recording Secretary. Mr. Adams welcomed Ms . Jill Wilson who was visiting the Board this evening. Ms . Wilson said that she is running for City Council, At-Large and is visiting the different Board and Commissions through out the City . • 07-17 Motion: That the minutes of the meeting of July 10, 2007 be approved as written. • Moved by: Bervette Williams Seconded by: Karen Pilgrim The Motion passed. The next meeting of the Friends of the Library will be on Wednesday, September 26 at 7 p .m. There will be a Fall Book Sale on Friday, September 7 and Saturday, September 8 from 10 a.m. - 2 p.m. Mr. Long asked that if anyone present would be available to help with the Book Sale to please let him know. The Five Year Plan will hopefully be ready for the Board's review in September. First the Plan will go as a draft to the Five Year Planning Committee for their review, and then it will come to the Board before going to City Council. This has been a two year process . Mr. Adams said that he felt that the Board will be pleased with the planning from the Committee. Mr. Long said he felt that this plan is one of the most detailed and thorough planning documents that he has ever worked on. The Committee has tried very hard to keep the report simple and readable for the general public . Mr. Long gave a brief overview of the most recent Budget talks regarding the 2008 Budget. City Council will meet on Monday, August 20 to discuss the Budget after which each department will prepare to finalize the Budget at the City Council Budget retreat in September. Mr. Tomasso added that all departments are having to make hard budgetary decisions . Mr. Long reiterated that the Library's budget is 70% staff, 20% books and 10% contracts and supplies . There was a brief discussion about closing one day per week . This would put staff at a level below where they would be eligible for benefits . Mr. Tomasso talked briefly about the budget and trying to find an additional $2 million. The budget of $39 million is based on 32,000 residents . 74% of the Budget comes from sales tax. All residents should be encouraged to buy locally. Mr. Long reminded those present about the Board and Commission recognition night at Pirate's Cove on Saturday, Aug. 25 . Please RSVP to Ms . Clayton or the City Manager's office. - 1 - New Business Mr. Long gave some background regarding the proposed update of the Circulation Services Policy. Recently a patron had mu lt iple cards from several libraries a ll under diffe rent names . He used these cards to check out materials which he then proceeded to sell on E-Bay . Denver Publ ic Library lost appro xi mately $30 ,000 worth of materials , Arapahoe County approx imate ly $11,000 worth of materials, Douglas County several thousands and Englewood approximately $1600 worth of items . In look ing at the Circulation Services Policy it had been noted that a birth date was not required when applying for a Library Card . This caused a complete review of the Circulation Serv ices Policy lead ing to the attached changes . There was a brief d iscussion about issu ing of a visitor card . It was noted that anyone living within the state of Colorado can get a Library card . If a visitor is here from out of state he or she may use their host's card . Vis itors from Craig Hospita l can use a letter from Craig to allow check out. 07-18 Motion: That the changes to the Circulation Services Policy be approved as noted in the attached policy . Moved by : Chris Rans ick Seconded by : Yvonne Russell The Motion passed with 7 Ayes and 1 Nay. Member's Choice Ms. Russell passed around pictures from her recent t rip to Europe . She said she was very impressed with the library buildings in Copenhagen , Prague, and V ienna . Mr. Ransick said his daughter was busy getting ready to leave for college at the Un iversity of San Franc isco in 3 days . He said he is back in school though no students yet. The registration system had • broken down for 2 of the most important days for registration of students caus ing immense frustration for • all . Ms . Grazulis said her daughter will be at Metro for her first semester of college . Ms . Grazulis said she had had a family reunion for a 2 week period in Vail which meant she made MANY trips from Denver to Vail and back . She has a new job in Golden. She related tales about the family reunion and plumbing problems in her house ! Mr. Tomasso said he had had a recent "road trip" vacation/art show from Denver to Santa Fe, Taos , Pueblo, Chama, Antonito, Saguache and back home. It was a nice getaway. Ms . Freeman said she had been to Santa Fe and Chicago with lots of walking! She w ill be touring Texas in late August but hopes to be back for the next meeting September 14 . Mr. Kruk related his experience at National Night Out in his neighborhood. He had a wonderful time meeting and ta lking with his neighbors. He also had a strange experience with his car and a car similar to his. Ms . Laughlin said she had been to Florida on a family vacation and had seen 2 new baby white tigers at the Tampa Zoo. She is really busy getting ready for the new school year which starts August 27 . She w ill be looking into shipping cost to send leftover books from the Book Sale to Fiji. Ms. Williams said she is enjoying her granddaughter's experiences in Chile v ia email. Her granddaughter is spending the winter semester in Valparaiso where she is a Spanish major. Her Spanish is improving, both Ms. Williams and her granddaughter's! Ms. Pilgrim said she is jealous hearing about everyone else's fun from the summer. She has been very busy with work all summer. She and her daughter will be taking a break in m id September and going to San Francisco . She is waiting for it to finally get cool. Life is good . - 2 - • . , • • • Mr. Adams said he had been very honored to have participated in the recent 1 oth Mountain Division Reunion at Ski Cooper. He said that the veterans who attended were just an incredible group of men . Their stories were truly amazing and interesting . He also said that the publisher that he had met at the Author Open House in April had requested the 1 st 5 chapters of his book so he has sent them off. He also submitted to the New Yorker magazine . Stay tuned! There being no further business the meeting was adjourned at 8 :10 p.m . - 3 -