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HomeMy WebLinkAbout2000-08-08 PLB MINUTES. ' • • • Call To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 303-783 -6890 FAX MINUTES Englewood Public Library Board August 8, 2000 >·._ . .,,~ ;~~ •_,~ .... ~. -~r . . . ......... . The meeting of the Englewood Public Library Board was called to order by Chairperson , Sonie Smithers at 7:00 p.m. PRESENT: M . Dounay, L. Cahill, R.Ottoson , C. Ransick, S. Smithers, B. Williams, Youth Member, Tara .Holmes , and Council Member, Julie Grazul is REGRETS: C. Belt, M. Giffin, and S. O'Leary. ALSO PRESENT: Shannon Skaife, Hank Long, Director of Library Services and Joan Clayton, Recording Secretary . Before the meeting began Mr. Ransick introduced his wife , Shannon Skaife to the Board . The Board welcomed her as well as welcoming the new Youth Member to the Board , Tara Holmes. 00-15 Motion: That the minutes of the meeting of July 11 , 2000 be accepted as written. Moved by : Mary Dounay Seconded by: Bervette Williams The Motion passed. Ms. Smithers said that the next meeting of the Friends of the Library would be Wed., September 27 at 6:30 p.m. in the Friends I Board Room . In talking about the monthly statistics it was asked if the money from the last Friend's big Book Sale had been spent. Mr. Long said that no , the money is being held in escrow and will not be spent until a discussion and vote of the Friends has taken place. Mr. Ransick asked if the patron count had been resolved , Mr. Long said w ith people passing through the library to get to the elevator and /or the parking garages the 'patron count " is now fairly useless in determ ining overall usage trends . M r. Long ind icated that comments that have been received about the new facility have been mostly positive. Some negative comments have deal t with the height of the shel ves for New books, and the fact that they are very low.•Other negative comments surrounded the lack of signage on the exterior of the building indicating the Library is in the building. A discussion followed . During the discussion it was suggested that a board listing Library activities be put up in the building , on other floors than the Library floor to alert the public to Library activities. · -1 - A packet of pictures from the Library's Opening on July 5th was discussed. Ms . Smithers encouraged all present to participate in the Adult Summer Reading Program. Ms. Smithers mentioned that staff could participate in the Reading Program but not win prizes, as was the case with last year's adult program. She suggested that the Board expend a sum of money to purchase prizes to reward the staff who participates in the reading program. The dates of the program are July 12 -August 25 . A discussion followed. It was suggested that prizes of gift certificates from Cornerstone Bookstore be purchased. 00 -16 Motion: That a sum of $50 be used to purchase prizes for staff who participate in the Adult Summer Reading Program. Moved by: Laurie Cahill Seconded by: Bervette Williams The Motion passed. Mr. Long mentioned that on Saturday, August 26 & Sunday, August 27 the Old Thyme Fair would be held at Miller Field from 10 -6 p.m. both days. On Saturday evening a concert will be held in the piazza featuring the Colorado symphony doing Vivaldi's Four Seasons. To accommodate the expected crowd the Library will be open until 7 p.m . on Saturday, the 26th. A sign-up sheet was passed for Board members to sign up to be greeters on the 26th . Susie Spangler, harpist will also be present on Saturday afternoon. On Sunday, August 27th from 1 -3 p.m. an Open House for area libraries and teachers will be held. A sign-up sheet for Board members to be greeters on that day was passed out. A discussion followed about the Open House. Mr. Long reported that Gordon Barhydt, Director of the Central Colorado Library System, has agreed to facilitate the long-range planning process for the next five-year plan. This process will begin in February or March of 2001 and continue for approximately 6 - 8 months . The Planning Committee will consist of a sub- committee of Board members, staff members, Council liaison to the Board, and the Library Director with regular reports back to the entire Board. A discussion followed about what the long range planning involves. Mr. Long said it is once again budget time. This year Mr. Long said he is requesting 2 items; 1.) To replace the Data Radio system on the Bookmobile, to eliminate the 'tlead " spots which currently exist and cause problems; 2.) To convert cataloging records to MARC standard format, a more universally used system of classification of records. An update regarding the Behavior Policy approved at last month's Board meeting was discussed. Several days after the policy was approved 2 individuals were asked to leave the Library due to offensive body odor. Neither individual has returned . Member's Choice Ms. Ottoson asked if anyone from the Board was going to CLA in September. She indicated that she would like to represent the Board at CLA. She said that her oldest son, Andrew graduated from Englewood High School with honors in May. He will be attending Tabor College in Hillsboro, Kansas . • Mr. Ransick said he is busy preparing for a new school year, to begin in 3 weeks. • • Ms. Dounay said she has had a very busy summer with bond projects going on all over the school district. • It has been a very interesting time, with material shortages, people shortages, etc. The new Leadership Academy, an alternative middle school is starting soon. An education initiative will be upcoming this fall. A -2 - . ' • discussion followed about the mil levy and the need for follow up for the public. Ms. Dounay indicated that there are plans for tours in all build ings, once the work has been completed. • • Ms. Cahill said her life is boring until school starts . Her day care kids love the new library. Ms. Williams said she has had a nice quiet time in the past month. Ms. Holmes said she is looking forward to her 16 111 birthday, in 16 days. Next Monday school activities begin for her. She is the manager for the cross-country team . On Wednesday marching band begins . She has a new job out at the Highlands Ranch 24 movie theater, which she enjoys. She said she is looking forward to the new school year. Ms . Grazulis said that it had been another busy month with lots going on in the City; Miller Weingarten had signed their development agreement, trying to work out a deal with David Taylor Dance Group, trying to get tattoo parlors into industrial areas , lots of activities with MOA. She asked about Ms. Giffin 's status . Mr. Long indicated that Ms. Giffin had talked to him and that she and her husband are moving from Englewood and at the Septembe r meeting Ms . Giffin would be submitting her resignation from the Board. Ms. Grazulis said that there would be an open forum meeting to discuss a business plan regarding a proposed cultural arts center. Mr. Ransick asked about the appropriateness of asking the Library Board to support a plan for the literary arts with regard to the proposed cultural center. A discussion followed about what arts will be represented in the cultural arts plan . Ms . Grazulis went on to say that August had been a very busy month for her family; her daughte r Kendra had gotten her driver's permit while her daughter Kristen had been active in dog shows, winning Best Junior Handler, and winning other ribbons and trophies . Ms . Grazulis said it had been her family's best summer for travel due to reunions, weddings and conferences . Mr. Long mentioned the article he had brought to the meeting regarding the recent pipe bomb incident at the University Hills Library. Ms. Smithers said she and her husband had recently adopted a 5-year old cocker spaniel that is very good-natured . She passed out post cards of the Ouray Library, which she had visited this summer. The Library shares a building with the fire station , has 2 librarians and 1,000 sq. feet. The town is like a picture post card when you drive through it. There being no more business the meeting adjourned at 8: 15 p.m . - 3 -