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HomeMy WebLinkAbout1998-01-13 PLB MINUTES,, ____________________________________________________________________ _ Call To Order I Roll Call 3400 South Elati Street, Englewood , CO 80110 303-762-2560 Voice 303-762-2576 FAX Minutes Englewood Public Library Board January 13, 1998 The meeting of the Englewood Public Library Board was called to order by Chairperson, Mary Dounay at 7: 10 p.m. PRESENT: M. Dounay, M. Giffin, S. O'Leary, S. Smithers, B. Williams, Youth Member, Mike Heberling, and Council Member, L. Clapp (arrived 8 p .m .) REGRETS: Ruth Greiner, A. Leonard, M. Schwindt (resigned), S. Ostema and Youth Member, Summer Witt. ALSO PRESENT: Hank Long, Library Director, and Joan Clayton, Recording Secretary. 98 -1 Motion: That the minutes of the Library Board meeting of December 9, 1997 be accepted as written. e Moved by: Sonie Smithers e Seconded by Margaret Giffin The Motion passed, 5 Ayes. Ms. Smithers reported for the Friends of the Library. The next meeting of the Friends will be Wednesday, January 28 th at 6:30 p.m. Ms. Williams, one of the co -chairs of the Friends' Book Sale reported that the Book Sale Committee has met and is in the process of storing books in the Foley's Building until the sale in June. The next meeting of the Book Discussion Group will be Tuesday, January 2th at 7 p.m. The book under discussion will be ,"Midnight in the Garden of Good and Evil" by John Berendt. Ms. Dounay said there was nothing to report from the Save the Bookmobile Committee. Ms. O'Leary reported that the Cultural Arts Commission had rescheduled their meeting for January 21. Mr. Long reported on the upcoming Volunteer Recognition Program, Saturday, January 24 from 10:30 -noon. Ms. Dounay asked for volunteers to help with either set up or clean -up. Ms. Smithers offered to help with set up and both Ms. Williams and Ms. Giffin offered to help with clean up. Ms. Dounay asked if there were any comments concerning the monthly statistical and financial Page 2 9 reports . Ms . Williams asked what had been weeded . Mr. Long explained that there is an ongoing process of weeding of damaged materials , old , worn and outdated materials. Mr. Long also noted that the bottom line of the Library Board Fund report showed a $374.08 overage. Mr. Long said in the past the Board had had extra funds that they had given to the Library for use to purchase materials. This year for the first time the Board expenses had gone over budget so Mr. Long picked up the overage with money for the Library Budget. When asked where the overage occurred , Mr. Long said he felt it was for the most part due to copies and mailings. Ms. Giffin asked if the trip to Washington D.C. had contributed to the overage. Mr. Long said that those expenses had come from the Library budget, not from Board funds. Ms. Dounay asked for reports from the committees asked to review the challenged materials , books and video. Ms. Giffin asked to table discussion of the challenged books as she, as the committee chairperson to review the 2 challenged books , had not had an opportunity to review the books , meet with the others on the committee and had not come up with recommendations. Ms . Williams as the chair for the committee to review the challenged video, said she had no written report but instead had a verbal report. The recommendation of this committee was to concur with staff and leave the video in the children 's area. The committee had used Ms. Williams 11 year old granddaughter and Ms . O 'Leary 's 8 year old son to view the videos for objectionable areas . Both Ms. O 'Leary and Ms. Williams stated that neither child "got " the parts which could be considered objectionable. Both Ms. Williams and Ms . O'Leary felt the video was a good example of a "fractured " fairy tale, entertaining to adults . a There was a brief discussion about the challenged books based on comments by Mr. •Heberling who had reviewed both books and the challenged video. Ms. Giffin said that she would have a written report for next month 's meeting. 98 - 2 Motion: It was moved that the Library Board accept the recommendation of the sub- committee reviewing the challenged video , "The Frog Prince ". The recommendation was to keep the video in the juvenile video collection. The motion was accepted unanimously. A letter will be sent to this effect to the patron who challenged the video 's placement in the collection. Mr. Long mentioned that the Library Board has a new City Council liaison , Ms. Lauri Clapp. Ms. Habenicht had previously been the liaison between the Board and the City Council. Ms. Habenicht had served in this capacity for 10 years . The next item on the Agenda is the annual election of officers for the Library Board. 98 - 3 Motion: That Bervette Williams be nom inated for Chair Person of the Library Board and Margaret Giffin be nominated for Vice -Chair Person . Moved by: Sonie Smithers Seconded by: Shannon O 'Leary e The Motion passed unanimously. There being no further nominations , Ms . Williams was elected Chair Person with Ms. Giffin Page 3 9 e1ected as Vice Chair Person. Mr. Long reported that the Food For Fines Program had once again been very successful. Mr. Long said he continues to talk to Guardian Net in order to get more information regarding their product. No firm prices are yet available from the company . The City Council reappointed Ms . Giffin for another 4 year term to the Library Board . Retired Judge , Lou Parkinson has been appointed to replace Ms. Marge Schwindt's vacant place. Mr. Parkinson will at the February meeting. Those present received an opinion from City Attorney, Dan Brotzman, regarding the definition of the term "advisory" (see attached). It was the feeling of the Board that this opinion was sufficient . If individual Board Members have further questions they should contact Mr. Brotzman. Mr. Long passed out a list of new computer programs which are available on the Reference database terminals. Mr. Long also called attention to a press release from Ms. Pauletta Puncerelli regarding the Mock City Council to be held highlighting Englewood School students. e Tax Night will be held again this year on April 15. Details will follow in the coming months. Members' Choice Ms. O 'Leary said she liked Mr. Long 's earring. Ms. Smithers said she would like to thank Ms . Dounay for her leadership and time spent this past year in her term as Library Board Chair. Ms. Williams said she is in awe of following Ms. Dounay as Library Board Chair. Mr. Heberling said he was glad to have the meeting over early . His day begins very early with swim team practice , then school , then play practice and finally homework. Ms. Giffin said that she had had a wonderful Christmas in Portland , Oregon with her daughter. She expressed appreciation for reappointment to the Board for another 4 years. Ms. Dounay mentioned that Sabrina Williams , a past youth Board member, recently had a piece of art work on display at a gallery in Cherry Hills Village. The art work was a gold key winner and will next go on display in New York City . Sabrina has also been accepted , early acceptance , to Columbia University School of Engineering. Ms. Dounay thanked the Board for all the ir support this past year. She said she has enjoyed working with a good group of people A who came together to work for the good of the community . Ms . Dounay welcomed Ms. Clapp ....., to the Board. There being no more business , the meeting .adjourned at 8:10 p.m.