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HomeMy WebLinkAbout1998-12-08 PLB MINUTESCall To Order/Roll Call 3400 South Elati Street, Englewood, CO 80110 303-762-2 560 Voice 303-762-2576 FAX MINUTES Englewood Public Library Board December 8, 1998 The meeting of the Englewood Public Library Board was called to order by Chairperson, Bervette Williams, at 7:14 p.m. · PRESENT: M. Dounay, M. Giffin, S.O 'Leary, A.Ottoson, L. Parkinson, and B. Williams. REGRETS: C. Belt, S. Smithers, Youth Member, Mike Heberling and Council Member L. Clapp. ALSO PRESENT: Hank Long, Library Director and Joan Clayton, Recording Secretary. 98-23 Motion: • That the minutes of the Library Board meeting of November 10, 1998 be approved as written and corrected, to reflect Mr. Heberling's change, noting he is swimming in class every other day and will start 4 a.m. swimming in January, 1999. Moved by: Mary Dounay Seconded by: Margaret Giffin The motion passed. The next meeting of the Friends of the Library will be Wednesday, January 2ih at 6:30 p.m. in the Perrin Room. The meeting in November was canceled. Ms. Dounay reported for the Bookmobile Committee. This committee has become an Ad Hoc committee. Mr. Long was asked when the new bookmobile driver position would go into effect and when it will . be advertised. He indicated that the position is in the 1999 Budget, so it begins January 1, 1999 . Advertising for the position will start in December in order to start interviews and the position as soon as possible. Ms. Dounay indicated that she has not been as active in working with the Bookmobile volunteers this fall so information regarding the volunteers for the Volunteer Recognition would need to be obtained from Margaret Vogel, the Bookmobile Driver. Mr. Long asked about the possibility of having the money from the Bookmobile Donor's Fund be transferred to the Library's budget to be used in the children's area of the new library in the Foley's building. Ms. Dounay said that she would talk to the rest of the Bookmobile Committee •out this idea. For the past several years the Committee has given money to help with the •mmer Reading programming on the Bookmobile. . There was no report from the Cultural Arts Commission , as Ms. Williams did not attend the last Page 2 meeting due to a conflict with her grand daughter's concert. It was noted that the Museum of • Outdoor Art has indicated that they will not be coming to the Foley's building. In looking at the monthly statistics for November it was noted that the loans from other libraries was lower than the previous year. Mr. Long said he felt this was due to the ability of Englewood to provide materials for the patrons so they do not have to request items not found here. After discussion of the Library Board Expenditure Report through November 30, 1998 it was noted that in the past money left in the Board's budget has been given to the Library for use in the purchase of library materials. 98 -24 Motion: That $500 from the Library Board Fund Budget balance for 1998 are expended for the purchase of library materials. Moved by: Margaret Giffin Seconded by: Shannon O'Leary Ayes: 6 A comment was made that the checkouts for the Cherrelyn Bookmobile stop seem low when compared to the number of patrons. Mr. Long gave an update on the progress of negotiations with Amazing Controls I GuardiaNet. Just this afternoon Mr. Long received a counter proposal from Amazing Controls I GuardiaNet that he has to go over and take to the City Attorney for his perusal. Mr. Long was out of the office last week but said he had been in contact with Amazing Controls I GuardiaNet via e- mail while he was at home. He has also been in contact with several other libraries who are very interested in the smart card approach that Englewood is considering in using. Other libraries both here in Colorado and across the country are having to deal with the Internet access issue. One question that was asked in the following discussion was if Englewood is the first library in Colorado to use smart cards with filtering software wouldn't that make us a target for the ACLU? It was commented that, yes, as a test case this would be a distinct possibility. Mr. Parkinson asked how filters jibe with the Supreme Court's ruling. Mr. Long noted that the Court has not addressed filtering, and because of this, the ACLU will be watching closely to see how filters are used in public libraries, including Englewood. Discussion followed surrounding the implementation of the Smart Cards. Circulation would issue cards, then patrons would check in with reference for use of the terminals. In the 1999 Budget a new position has been created for a Library Clerk position to assist and administer the computer sign -ups. When asked how soon the system could be implemented Mr. Long indicated that he hopes to send the contract to City Council in December. Approximately 90 days after the contract is signed the system will be installed. Discussion followed concerning the introduction in the legislature of state funding for libraries. This funding would be for all libraries, academic, public and school libraries. Mr. Long has asked Gordon Barhydt of the Central Colorado Library System to come to the Board Meeting • • Page 3 in January to present to the ent i re Board, City Council and others a presentation of the • roposed bill for the state funding. The Colorado Municipal League has backed the troduction of this proposed bill. Those working on the bill are looking for a sponsor in the Legislature . It was noted that it is very important for Board Members to attend the January meeting to hear Mr. Barhydt's presentation. Discussion surround i ng the proposal and how it relates to public school media centers and libraries followed. Ms. W illiams said that the Volunteer Recognition Ceremony will be held on Saturday, January 30 th . She also asked that those present be thinking of how to appreciate staff and who would like to chair this annual event which usually is held in April. Mr. Long noted that the Partners For Money , the group meeting that evening in the next room had donated $100 to the library as a thank-you for the use of the room in 1998 . The Fraternal Order of the eagles also donated $500 to the Library. Member 's Choice Ms. O 'Leary said she really had nothing this month though she asked Ms . Giffin about Ms. Giffin 's husband. Ms . Dounay said her older daughter, Jennifer had surgery the weekend after Thanksgiving. Ms. Dounay recently attended the state school board convention in Colorado Springs. She .. aid it was very interesting as there is a lot going on , with a new governor as well as new •andards and assessments regarding accreditation of schools. A brief discussion followed. Ms. Giffin said that her heart goes out to the Sheridan School District with their financial problems and resulting publicity. Ms. Williams said she had enjoyed a recent visit to Santa Monica to see her daughter. Ms. Ottoson said her last day of work at the Denver Seminary was the previous Friday. She said that she certainly appreciates all the handouts from Mr. Long and the library as it keeps the Board well informed. Ms. Clayton said her daughter will be leaving for Ireland on New Year 's Eve day for a spring semester at the University of Galway. Mr. Long noted that there are 3 upcoming vacancies on the Board. One vacancy was created when Judy Courtwright resigned. Ms. Belt's appointment is up in Feb. of 1999 and Ms. Smithers ' appointment is also up in Feb. of 1999. There being no further business the meeting was a adjourned at 8:23 p.m. with a general , "Merry Christmas and Happy New Year".