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HomeMy WebLinkAbout1999-01-12 PLB MINUTESCall To Order/Roll Call 3400 South Elati Street, Englewood, CO 80110 303-762-2560 Voice 303-762-2576 FAX MINUTES Englewood Public Library Board January 12, 1999 The meeting of the Englewood Public Library Board was called to order by Chairperson, Bervette Williams, at 7:03 p.m. PRESENT: C. Belt, M. Giffin, S. O'Leary, S. Smithers, B. Williams, and Youth Member, Mike Heberling. REGRETS: M. Dounay, A.Ottoson, and L. Parkinson ALSO PRESENT: Gordon Barhydt, Director of Central Colorado Library System, Council Member Ann Nabholtz, Hank Long, Library Director and Joan Clayton, Recording Secretary. Gordon Barhydt, Director of the Central Colorado Library System, was present on behalf of .e Colorado Library Association and the Colorado Educational Media Association to give a special presentation on state funding for libraries. Mr. Barhydt said that just recently, in the past few days, a Senate Bill had been introduced to the Colorado Senate regarding state funding of libraries. This Bill has been assigned a number, Senate Bill 93. Mr. Barhydt said he was present this evening to ask for the Board 's help in gaining support for this Senate Bill. The theme of the proposal is "A dollar does it". This proposal will fund college and university libraries, as well as school and public libraries. 25% of the libraries in the state of Colorado have budgets less than $50,000. More funding would help students to meet new educational standards. About 25% of the school libraries have no electronic formats and spend less than $1,000 on materials per year. Large public and university libraries will also be supported as they loan materials to all patrons. Excellent libraries are vital to economic health of the community of the state. Senate Bill 93 has been endorsed by the Colorado Municipal League. Mr. Barhydt went on to say that every library is vital to youth 's success. Funding for libraries currently comes from municipalities and library districts. How much would each library get is assigned by a formula: $1 per FTE for college and university libraries. $1 per capita to public libraries. $1 per student to school libraries. The total request from the proposal is $5.5 million or 100,000 books. The money is to be used ONLY for educational and informational materials. No library would get less than $5,000 . • e requirements for getting these funds are: The funds cannot replace local funds, the library must be a Colorado Library Card participant , the member must loan materials to other libraries, the library must have in place a long range plan.and the library must be connected to the ACLIN system. Page 2 -r. Barhydt asked those present to get involved by talking to their local legislators, signing up for the Colorado Library Association network, acting as contacts to give out information. Packets were available for all present to take with them. Remember, "A dollar does it!". Mr. Barhydt handed out packets of material and entertained questions . Council Member Nabholz said that she had talked with Sam Mamet of the Colorado Municipal League about the Bill. The Bill had been introduced to the Senate's Education Committee and from there it would go to the Appropriations Committee. Mr. Long commented that Englewood Public Library would be eligible to receive approximately $30 ,000 from the state if the Bill passes. This $30 ,000 would go directly toward the purchase of library materials, to benefit the public. Ms. Williams thanked Mr. Barhydt for his time and the presentation. Old Business 99 -1 Motion: That the minutes of the Library Board meeting of December 8 , 1998 be approved as written , ~oved by: Shannon O'Leary .econded by: Margaret Giffin The motion passed. The next meeting of the Friends of the Library will be Wednesday , January 27th at 6:30 p.m. in the Perrin Room. There was no report from the Bookmobile Committee. Ms. Williams reported that the last meeting of the Cultural Arts Commission had been postponed. The question was asked why on the report for the Bookmobile there were patron numbers listed and no checkouts. Ms. Clayton explained that sometimes classes visit the Bookmob i le and do not check out materials but use the time to talk about where to find certain materials. Mr. Long added that stops at Cherrelyn and St. Louis are in a part of Englewood that has trouble with the data transmitter, so items are sometimes checked out the next day , causing higher numbers on another stop. It was noted that there had been a high number of attendees at programs for the month of December. Ms. Clayton noted that Ms. Tatum and Ms. Tomass had held after school crafts during the month and there had been a very good response. Ms. Williams said to congratulate .s. Tatum and Ms.Tomasson a job well done. Mr. Long reported that the contract with Amazing Controls has been signed and there is now 90 days for the company to fulfill its obligation of providing a product. Since the article about the filtering of the Internet appeared in the local papers Mr. Long has been contacted by the Page 3 -enver Public Library and Jefferson County Library system indicating interest in the software. Denver Public Library has contacted GuardiaNet for further in formation. Mr. Long said that he and City Attorney Brotzman would be putting together a parental consent form for the Board's approval, probably in February. The Volunteer Recognition Ceremony is scheduled for Saturday, January 30 th . There will be approximately 125 volunteers recognized for their efforts, with 5 special volunteers who will have their names added to the Fielding Clayton Memorial Plaque. This is an honor that is given once to an individual. The Food For Fines program was very successful, it was estimated that $2500 worth of food was gathered for lnterFaith Task Force. Mr. Long said that this year the Library would not be open for Tax Night. The response was very slight last year. Volunteers are needed to help in maintaining tax forms and helping patrons find forms. Please call Darrell Chayne if you have some free time to help with this project. City Council has appointed Julie Grazulis to fill Lauri Clapp's place on Council. Interviews for Boards and Commissions will take place in late January. One person will be .ppointed to fill out Judy Courtwright's term on the Library Board. Ms. Smithers and Ms. Belt both said they have re-applied for the Board. The following item, election of officers was inadvertently left off the agenda for this evening 's meeting. Ms. Williams indicated that the chair would entertain a motion for election of a Board Chair for the 1999 year. 99 -2 Motion: That Bervette Williams be nominated to serve as Chair of the Library Board. Moved by: Sonie Smithers Seconded by: Margaret Giffin The Motion passed . There being no further nominations Ms. Williams was declared, by acclamation to be Library Board Chair for 1999. 99 -3 Motion: That Margaret Giffin be nominated as Vice Chair for the Library Board. Moved by: Sonie Smithers Seconded by: Shannon O'Leary The Motion passed. &ere being no further nominations Ms. Giffin was declared, by acclamation, Vice Chair of the Library Board. Ms. Williams indicated that Pat Valentino of the Reference staff had purchased $497.15 worth Page4 .f reference books with the $500 the Library Board had voted to give to the Library Budget at the meeting in December. Some of the books were on display at the meeting. Ms. Smithers asked approximately how much money of the Library's budget is spent on materials for the collection. Mr. Long indicated that around $200,000 was spent on print and non-print materials for the collection. Member's Choice Ms. Belt said that she was glad to be back. She had not been at last month's meeting due to a conflict with her grandchildren's Christmas program. Ms. O'Leary said that she would be working with Ms. Clapp one day a week at the State Legislature as a legislative aide. Ms. Giffin said that she wanted to share about a TV program that she had seen. It was a group discussion of authors, Richard North Patterson, David Baldacci, and the author of "the Tenth Justice". She said that the discussion was most interesting and only would have been better if John Grisham had also been a part of the discussion . • Ms. Williams said that she and her husband would be in Mexico during next month's meeting. he said that she had been pleased to see the movie, "The New Swiss Family Robinson" that had been edited by her son-in-law. Mr. Long said that he would be out of the office next week. He and his wife will be on a cruise to Jamaica. Ms. Clayton reported that Ms. Tatum's daughter had a little girl last Thursday. All those present sent their congratulations. Ms. Clayton noted that the new Englewood Citizen would have pictures of the recent Library program before Christmas when the children made gingerbread houses. Ms. Smithers said she has re-applied to the Library Board. Merritt House is keeping her busy. Mr. Heberling said that he is swimming 5 days a week. He made All state choir, the only student from Englewood High School to do so. He also made honor band. He said he is busy but happy. New Business 99 - 4 Motion: That the Library Board of Englewood Public Library adopt a resolution of support for Senate Bill 93, State Funding of Libraries. &oved by: Margaret Giffin Seconded by: Sonie Smithers The Motion passed unanimously. ~ '.. " Page 5 ~ was decided that the resolution would be sent to all the legislators for Englewood, City ~ouncil, Mr. Barhydt, City Manager Sears and the City Attorney. Ms . Williams will sign the resolution for the Board; all names of the Board Members will be listed beneath Ms. Williams 's signature. There being no further business the meeting was adjourned at 8 : 20 p.m. 1/99 jc • •