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HomeMy WebLinkAbout1999-02-09 PLB MINUTESCall To Order/Roll Call 3400 South Elati Street, Englewood, CO 80110 303-762-2560 Voice 303-762-2576 FAX MINUTES Englewood Public Library Board February 9, 1999 The meeting of the Englewood Public Library Board was called to order by Vice Chairperson, Margaret Giffin , at 7:03 p.m. PRESENT: C. Belt, M . Dounay, M. Giffin, S. O'Leary, A.Ottoson, S. Smithers, Council Member, Julie Grazulis, and Youth Member, Mike Heberling . REGRETS : B . Williams and L. Parkinson. ALSO PRESENT: City Attorney Dan Brotzman, Hank Long , Library Director and Joan Clayton , Recording Secretary. Before the meeting began Ms. Giffin welcomed City Attorney Brotzman to the meeting. All .resent in turn introduced themselves to new Council liaison, Julie Grazulis. 99-4 Motion: That the minutes of the meeting of January 12, 1999 be accepted with the following corrections, p.1, the word "funding" to be used, and correct spelling of the word acclamation on p.3. Moved by: Sonie Smithers Seconded by Carol Belt The Motion passed. Mr. Long reported for the Friends of the Library. The Friends will not be having a Big Book Sale this year due to lack of storage of donated items, the possibility of the move of City Hall to the Foley 's building and the lack of a chairperson for the sale. The friends will explore the idea of having Book Fairs , to sell new books. These Book fairs would be run a by professional companies. Ms . Giffin noted that Great American Book Fairs or Scholastic Books are two companies used often in the schools to sell books. Ms. Grazilus suggested that because the schools use Scholastic books that the Friends try to use a different company. Ms. Dounay added that she hoped that the Friends would sell primarily adult books, rather than competing with the schools. Ms. Dounay said that the Bookmobile Committee had not met recently. She asked if the second driver for the Bookmobile had been hired. Mr. Long said yes, a gentleman by the A;ime of Bob Short had been hired and had started work on Monday, February 8. It was noted ~at the Bookmobi le stop at Clayton Elementary has kept a good volume of patrons and checkouts. Ms. Dounay said that Margaret Vogel is to be commended on her good work on the Bookmobile. Page 2 There was no report from the Cultural Arts Commission. Comment was made on the corrected December statistics with regard to the number of reference questions. The number was higher indicating an increase in the number of total questions. It was noted that there is $12,021 in the Bookmobile Operating Fund Report. This balance is money that had been raised to fund the operation of the Bookmobile. The Bookmobile is now totally funded by the City through the Library's Budget. Some funds from the Bookmobile monies have occasionally been given toward Children's Programs, e.g. Summer Reading Program on the Bookmobile. Next for discussion was the Public Internet Service Policy as approved by the Public Library Board November 11, 1997. Also for discussion is the proposed conditions and terms of Internet use in the Library, including rules & restrictions drawn up by Mr. Long and City Attorney Dan Brotzman. Mr. Brotzman said that the City Council wants to hear the Library Board's ideas for a policy for Internet use. Discussion followed over wording of the policy and the meaning of certain words, e.g. "suspension of privileges" Mr. Long clarified that this could be loss of Library priveleges either short or long term, depending on the individual situation. Ms. Dounay noted that the proposed conditions and terms of Internet Use in the Library are different than the one the Board had considered in the fall. Mr. Long agreed, stating that circumstances, such as recent court rulings had influenced these changes. The option of 3 choices is also new. Mr. Brotzman said that Option Number 1, of full, open adult access, was a direct result of recent court rulings. Pornography is not okay, especially with children in the area. Sites that pertain to pornography and children are illegal. Mr. Brotzman said that if an adult complains about another adult looking at pornography the library can not be asked to have the site changed. Ms. Dounay asked that the words, "Viewing of obscene sites on Library computers is not permitted." Be put in bold print for emphasis. Ms. Dounay also asked if on the permission slip the student have a line to sign as well as the parent. Discussion followed about having parent's signatures on the permission slips and how to get these signatures. It was requested that 90 days after Smart Cards are put into effect, the new policy could be reviewed. Mr. Long said that a policy could always be brought up for review. Ms. Giffin entertained a motion to approve the policy for use of the Internet in the Library. 99 - 5 Motion That the policy of Public Internet Service be approved with the attached Conditions and terms of Internet Use in the Library -Rules & Restrictions With the aforesaid words in bold type and addition of student's signature. Moved by: Mary Dounay Seconded by: Shannon O'Leary Those present voted unanimously in favor of the policy. 99 - 6 Motion That the vote on the Internet Policy reflects the need to establish a policy, not advocacy of the Smart Card system • •• • Page 3 Moved by: Robin Ottoson .econded by: Sonie Smithers After much discussion it was decided to withdraw the Motion. Mr. Long and Mr. Brotzman are obligated to tell Council that the proposal brought to the Board was not as the policy presently in place. 99 - 7 Motion Whatever is implemented to be the policy for Internet use be brought back to the Board for review 90 days after implementation I installation of the Smart Cards. Moved by : Mary Dounay Seconded by: Sonie Smithers Those present voted unanimously in favor of the Motion. Mr. Long said that the situation with the Internet has changed due to court decisions across the country. Ms . Belt said that with the information in the Board packets provided by Mr. Long there can be no doubt as to why the changes of the policy has come about. Mr. Heberling said that he likes the fact that the Board has accomplished something. He also asked , "the Minutes reflect that the Youth Member endorses the suggested policy changes as .mended." Ms. Ottoson asked that Ms. Grazulis please convey to the Council the tenor of tonight 's discussion about the policy and the changes. New Business Mr. Long said there are some staff changes taking place. There are three new staff members; Bob Short, hired as a second driver for the Bookmobile and Angela Aschenbrenner and Ellen Mackey who will be working 15 hours a week as Library Clerks helping with Internet and computers. Claudia Tomass , Children's Services Librarian will be resigning to take another job at the Lafayette Public Library . Pat Valentino, currently a Reference Librarian will be taking Ms . Tomass ' place as Children 's Services Librarian. Harriet Angulo , currently a substitute Reference Librarian will join the staff as the replacement for Ms. Valentino. City Council has appointed Lorraine Cahill to serve the remainder of Judy Courtwright's term. Ms . Smithers & Ms . Belt were both appointed for new 4 -year terms. The Volunteer recognition on Saturday , January 30 th went well . Three of the fi ve recipients were present. Ms. Belt said she was very impressed by the representation of volunteers. Member 's Choice .s. Grazu l is said she was very glad to be the new Council Lia iso n to the Library Board. Page 4 . Ms. Smithers said she had missed the Volunteer Recognition because her anniversary celebration was the same weekend. Mr. Heberling said that Skyline Honor Band was great, All State Choir is fun and that he is so tired and very busy! Ms. Dounay said that Dr. Roscoe Davidson is retiring at the end of this school year after 22 years. She said with the beginning of the bond projects and now a nationwide search for a new superintendent, she would be very busy. Ms. Ottoson said that she is very glad to still be unemployed. Ms. O'Leary said that working down at the capitol once a week is a blast! It is also very enlightening. Mr. Brotzman said he is busy working on the Cinderella City project. Mr. Long thanked Mr. Brotzman for coming to the Board meeting tonight, and for his help with the wording of the policy. Mrs. Giffin thanked Mr. Brotzman for coming. She shared what she hopes to be doing in March. She will be going to a national seminar for her church's library in Nashville. She hopes • to also do some touring and visiting i n North Carolina . • Ms. Clayton clarified that the Board meeting to be held in September will be September 14, not September 7 as listed in the list of meeting dates. There being no further business the meeting adjourned at 8:25 p.m. 2199 jc •