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HomeMy WebLinkAbout1999-04-13 PLB MINUTESCall To Order/Roll Call 3400 South El a ti Street, Englewood , CO 80110 303-762-2560 Voic e 303-762-2576 FA X MINUTES Englewood Public Library Board April 13, 1999 The meeting of the Englewood Public Library Board was called to order by Chairperson, Bervette Williams , at 7:04 p .m. · PRESENT: C. Belt (arrived late), L. Cahill, M. Dounay, S. O'Leary, S. Smithers, B. Williams, Council Member, Julie Grazulis (arrived late), and Youth Member, Mike Heberling. REGRETS: M. Giffin, A.Ottoson, and L. Parkinson. ALSO PRESENT: Mary Lou Tatum, Outreach Services Librarian, Ray Tomasso, representing the Book Arts League, Council Member, Alex Habenicht, Sandy Marvin, Englewood resident and professional calligrapher, David Ashley, representing the Colorado Calligraphers Guild, Laura Wait, representing the Rocky Mountain Chapter of the Guild of Bookworkers, and Melissa Andrews, also, Hank Long, Library Director and Joan Clayton, Recording Secretary. ~s. Williams invited Mr. Tomasso to make his presentation to the Board prior to the business meeting of the Library Board. Mr. Tomasso, a member of the Cultural Arts Commission gave a history of the Book Arts League and how they came to the point of asking for space in the new Library area in the Foley 's building. Over the past thirty years the Book Arts League has been in the Boulder area in various libraries, Norlin and Boulder Public. In the early 90 's space in the boulder Library became a consideration and the Library offered to pay for storage of the large press, while giving the other equipment to the Book arts league. Since 1996 the press has been stored in this manner in the Boulder Library basement. Mr. Tomasso said that the presses would need a room of approximately 300 -500 sq , ft. Visuals were passed around for the Board to view that show the type of work done with the presses. In addition to the press room the Book Arts League in conjunction with 4 other groups would like space for a classroom in which to hold workshops , classes and do printing. Mr. Tomasso said this could become a Book Arts Center (see attached), with related activities and beyond. He said that as the press can leak ink , it should be on a bare concrete floor. Next Laura Wait of the Guild of Bookworkers spoke in support of using space in the Library for workshops and p rinting single copies of poetry and other cultural items. Again many fine examples of t he wo rk done by the Guild were circulated. Ms. Wait said an additional space of 1,000 -sq. ft. to be used for workshops would be ideal. This work room would need water , a sink , plus space for tables , chairs , drying racks , storage of supplies and an additional room • at could be locked would be needed for the presses. There are a total of 5 presses , 1 large id 4 small. The large press is currently stored while the others float among members of the a rts group and are used for workshops . Questions were asked about noise of the presses , and how often the rooms would be used . Mr.Tomasso said that the p resses are about as ' . Page 2 noisy as a sewing machine. There is no way to determine how often the room would be used, as it depends upon demand. Next David Ashley of the Colorado Calligraphers Guild spoke about how important workshops are for professional growth of the artist. He also had examples of his work. Sandy Marvin, an Englewood resident, art teacher, and professional calligrapher spoke about how hard it is to find space for workshops. The need for space is compounded by the cost factor of renting space, causing the prices for workshops to rise and therefore attendance is down due to the higher cost. She said that there could be more activities if there were a place for workshops at a more reasonable cost. She was asked the cost of a 2-day workshop, $125, based on 15 people attending . The teacher fee for an 8 lesson series of classes would be $120 I person. Melissa Andrews said that the workshop schedule is full through 2001. She said there is space to be found for "dry" workshops, and much fewer places for "wet" workshops. It was stated that all 5 groups would coordinate e.g. schedule and maintain the use of the space. This is a concept that has worked successfully in New York, Chicago, and other cities. Ms. Williams thanked Mr.Tomasso and the other representatives with him for their interesting presentation. Many comments were made that all the examples of books; paper and other visual were wonderful. Ms. Williams said that the Board would discuss the request of the use • of space in the new Library later in their regular meeting. • There was a brief adjournment in order to let the guests gather their visuals and handouts. Ms . Williams called the meeting back to order at 7:55 p.m. Ms. Lorraine Cahill was welcomed to the Board. 99 -9 Motion: That the minutes of the meeting of March 9, 1999 be accepted as written. Moved by: Sonie Smithers Seconded by: Shannon O 'Leary The Motion passed. Ms. Williams reported for the Friends of the Library. Hiram Wolgemuth will be the president of the Friends group beginning in May, 1999. There will be a Bake Sale on Friday, April 30 1 h from 9:30 -3:30 p.m. All profits will go to the purchase of children 's books. Ms. Dounay reported for the Bookmobile Committee . The committee has had a request from Ms. Tatum for moneys to be used for programming on the Bookmobile in the summer and to purchase prizes for bookmobile patrons (children) participating in the summer reading program. Ms. Tatum has suggested a choice of a clown program for $650, a program at each • of the 7 Bookmobile sites , or storyteller, Kathy Totten for $700, again a program at each of the seven sites. Prizes are needed for approximately 300 children. Ms. Dounay said that the Bookmobile Committee is an ad hoc committee. The committee would like to meet with Page 3 ~r. Long and Ms Tatum to talk about Ms. Tatum's request. Ms. Dounay asked Mr. Long how 9-luch money was budgeted for Bookmobile programming. Mr. Long said the $4,000 per year was budgeted for Library programming, which includes children's , young adult both in the Library and on the Bookmobile. Ms. Dounay said that the committee would probably give $1,000 toward the summer programs but that they have some questions and would like to meet with Mr. Long. Ms. O'Leary asked who is on the Bookmobile Committee, as she has heard references to the Committee but never was sure just who comprised the committee. Ms. Dounay gave a brief history of the committee and said those currently on the committee are, Ms. Dounay, Ms. Ame Leonard, Kristen Anderson, a teacher at Clayton Elementary, Judy Buch Cain, a teacher at Clayton Elementary, Council Member Habenicht and Ms. Sandi Ostema. The Committee presently has over $12,000 in its account. Mr. Long showed examples of the SmartCards which will be available to the public next week . Cards with the lowest level of access have red stripes, those with filtered access have Yellow stripes and the cards with full access have green stripes. In addition there will be a card with blue striping, to be used by staff for Internet classes . The level of this blue card is to be determined by staff, depending upon the age of those in the class. Mr. Long reiterated for the Board that parents must physically come in to the library to choose the level of Internet access and sign the permission slip for their minor child. Sign up for the Internet cards will be at the Circulation desk, where patrons will get a copy of the Internet ~olicy, sign the application, choose the level of access, get their photo taken and get the card ., the spot. The question was asked if only staff will be doing this process and Mr. Long indicated yes. There will still be a need for signing up for Internet uses. All Internet computers will be off line Monday, April 19 -Wednesday, April 21, while the system is being installed and staff are being trained. On Monday, May 3 and Tuesday, May 4 there will be demonstrations of the system for media, and other libraries. Ms. Ottoson has requested the Library Board send her to the ALA conference in New Orleans at the end of June. She would be able to stay with family, saving the cost of housing during the conference. 99 -10 Motion: That Robin Ottoson be sent to New Orleans to represent the Library Board at the American Library Association Conference June 25 -June 29, 1999. Moved by: Mary Dounay Seconded by: Sonie Smithers The Motion passed unanimously Mr. Long reported that SB 93 has passed in the Senate with a change of funding for libraries from $5 .5 m illion to $2 million. Colorado Library Association still supports the bill despite the large reduction of funding. Small libraries in the state will not be penalized by the reduction of • .c nding. The larger libraries will in fact receive less funding. Mr. Long said that the Englewood 1are of fund i ng would be somewhere between $8,000 -$11 ,000 instead of the $30 ,000under the orig inal proposal. This bill also includes funding of school li braries , academic libraries , and not only public libraries Page 4 Ms. William asked Ms. Tatum to talk about National Library Week activities, which are currently going on. On Wednesday morning regular storytime will be held at 10:30. In the afternoon at 3:30, Adeline Czarney Adams, former Englewood Bookmobile Librarian will have a special storytime. At 7 p.m ., Dr. Jacqueline Tobin will present her talk and slide show about her book, "Hidden in Plain View". Ms. Clayton recounted her meeting with Ms . Tobin at a book signing in February at Tattered Cover Bookstore , which had led to Ms. Tobin 's program. On Thursday, April 15 Ms. Tatum has a lap sit storytime for children 24 -36 months and their caregiver . At 4 p.m. on the 15th Ms. Pat Valentino and Ms . Rose Hirchert, Library staff members will have a Young Adult program , "Making a Memory". The Young Adults will be making scrapbooks. Friday, April 16 there will be regular storytime. At 3:30 harpist, Susie Spangler, will be in the Library for several hours to play harp music. Mr. Long called attention to the most recent CityCenter plan that was available at the meeting tonight. The last page of the plan shows a target finish date of April, 2000. Mr. Long was asked how long it would take to move the library. He indicated he expected it to take up to a month. Ms. Grazulis and Ms. Habenicht indicated that Council is very excited about the progress of CityCenter. Mr. Long called attention to the fact that the Englewood Historical Society was given by City Council, approximately 700 square feet of space in the new library as indicated on the floor • plan in tonight's handout. The space designated was previously labeled for the use of the • Friends and Board for meetings , storage and space for the ongoing book sale supported by - the Friends . Ms. Habenicht said it was her understanding that the space for the Historical Society was to be temporary. She indicated that she would lobby for this to be only a temporary use by the Historical Society. Ms. Dounay suggested that maybe the Friends would want to appear before City Council to ask for their space in the new Library. General discussion followed. Mr. Long gave a brief update on the Museum. Larry Gloss has written a grant for the refurbishing of the upper floor of the Depot. The lower level will be refinished later, looking at the possibility of renting space . Discussion followed about the Depot, Skerrit House and the Historical I cultural areas of the City and how they all fit together. Under discussion also was space and needs of various groups for space in the Foley's building . Ms . Habenicht said she would suggest to the Chair of the Cultural Arts Commission that she meet with Ms. Williams and the Historical Society to see how everyone can join together for the best use of space for all. Ms. Habenicht shared that the presentation by the Book Arts League at the Library Board meeting was different than what the group had originally proposed to the Cultural Arts Committee last week. Member 's Choice Ms . Sm it he rs told Ms . Cl ayton to hav e a good time on he r vac at ion . She also encourage d other Boa rd Members to volun t eer, for j us t 1 hr. this week to help with the distributionof ta x • forms for patrons . Ms. Smithers s a id she had helped 38 patrons that afternoon find forms. Her feeling is that it 's good publ ic relation s for the Board to be visible . .. Page 5 Ms. Belt raised the question concerning the Board Attendance Policy and what happens if .embers continue to miss meetings. Discussion followed. Ms. Dounay said she was curious how she had been quoted in the newspaper article about the Library's filtering plan. Ms. Grazulis said it probably had to do with Ms. Dounay's position on the School Board as well as being on the Library Board. Ms. Williams noted that she alsp had been called though not quoted. Ms. Dounay said that the process of selecting a new superintendent of schools was well under way. Out of 28 applicants , 13 are from in state, 15 from out of state. The school Board hopes to tentatively name a new superintendent by May 20 th . Ms. Dounay encouraged those present to attend the public interviews of applicants. Ms. Cahill said she was overwhelmed! She thanks all for their welcome. Ms. Grazulis said she would be out of town during the friend's Bake Sale. She asked if there were any questions anyone present had of her. She mentioned that the reason she arrived , late was because she had attended her daughter's first speech competition. Her daughter placed second. Those present congratulated her daughter. There being no new business the meeting was adjourned at 9:21 p.m. 4/99 jc • • • • • ~·'Guild. of Bookworkers, Rocky Mountain Chapter 5 . %Wo5 Contact: Laura Wait. 303-480-0172. Or hagwait@rmi.net ~~ April 13, 1999 To: Library Commission of the Englewood Public library . Proposed BookArts Center: Several bookarts groups would organize this center. We are the Rocky Mountain Chapter of the Guild of Bookworkers, one of the four groups, also including the Colorado Calligraphers Guild, the Book Arts League and the Brad Rogers Bookbinding Group.RM W-\t x ~J'Q..S $ & ~ Who Are We: The Guild was founded in 1906 by a group of artist-craftsman to promote bookarts by education, mutual interest, and friendship . The membership stands currently at about 900 nationally. There are 85 members in the local chapter, which are in two main blocks; here, and in Utah. Our members include bookbinders, bookartists, teacher, conservators, and collectors. Who Am I: Laura Wait. I have been active in the local book arts activity for many years and am currently the Co-chair of the local chapter and have been a member of the group since 1981. I am a professional bookbinder and conservator, trained in England. I work in book and paper conservation for the Denver Public Library and the University of Colorado. I also exhibit my own artist's books nationally. What do we do: We have workshops, meetings, exhibitions, and newsletters. Our primary focus is to promote an interest in all bookarts, and to provide educational opportunities, especially in bookbinding and artists books. We bring in craftsmen from all over the country for two day workshops, and have smaller evening meetings. We would like to have more ongoing activities but are somewhat hampered by availability of space. What are Book Arts: Book Arts encompasses all the arts. We use writing, calligraphy, printing, painting, binding, woodworking, papermaking, and metalworking in the production of our art and craft. Artists books are made by artists in the book field, and can be made at any level, Indeed some very exciting books can be made at the elementary level. The Book Arts Center: This would be very simple at first. It could be a classroom used by all the book arts groups primarily for workshops. It would have water, some storage, and large tables . It would be_ 800-1000 square feet. The Book Arts league would have a separate room of approximately 600 sq. feet for their pr~t. There would a linking door between the spaces. It would be useful to have access to a lecture room for audiovisual activities, but those could be somewhere else in the area. A fee per use, donations, grants and other fund-raising might fund later equipment and development. Why do you need this center: There is increased interest in the book arts in recent years. These groups are active and must rent studio space for workshops, or have them in one artists studio. A center would foster communication between the groups, and their often overlapping activities. There could also be classes in all areas, which would interest the local community. There are a number of members who teach at all levels , from elementary school to college and adult. Books are exciting ways to communicate and people are fascinated by them.