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HomeMy WebLinkAbout2002-02-12 PLB MINUTES• Call To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 303-783-6890 FAX MINUTES Englewood Public Library Board February 12, 2002 Chai rperson, Chris Ransick at 7:05 p.m, called the meeting of the Englewood Public Library Boa rd to order . PRESENT: C.J . Cullian, R.Ottoson (arrived late), K. Pilgrim, C . Ransick, Y. Russell, S . Smithers, and Youth Member, Tara Holmes. REGRETS: C. Belt , L. Cahill, B. Williams, School Board Member, Mary Dounay and Council member, J. Grazulis . ALSO PRESENT : Hank Long , Library Director and Joan Clayton, Recording Secretary. • New Board member, C.J . Cullian was introduced to the Board and welcomed . 02 -06 Motion: That the minutes of the meeting of January 8, 2001 be accepted as written . Moved by : Sonie Smithers Seconded by : Yvonne Russell The Motion passed . The next meeting of the Friends is Wed., February 27 at 6 :30 p.m. A travel program sponsored by the Friends will be on Thursday, February 21 at 7 p.m, a canoeing adventure with Bill Clayton and Paul Holscher and Thursday, March 21 , barging on the canals in France with Reference librarian, Susan Pellegrini. The Big Book Sale held the last weekend of January was a great success, netting $1,655 . The next Big Book Sale will be held, Thursday , March 7 from 4 -7 p.m ., Friday, March 8 from noon - 2 p .m. and Sat., March 9 from 10 - 2 p.m . Mr. Long brought up for discussion the inclusion of Internet and word processing statistics on the Library Monthly Report sheet. It was decided that these computer usage statistics would be added to the report beg inning in February 2002 and include statistics from January of 2002 also . Mr. Long said that he could graph the statistics if the Board would like to have this done for comparison . The Bookmobile has had a request for adding the Englewood leadership Academy as a stop. This is being done beginning the week of February 4 on Mondays . Next for discussion was the Five-Year Plan . Mr. Long explained the five -year planning process as an overview for the Board . The objectives will act as a guide for the Library planning for the next two years . • 02 -07 Motion: That the Five-Year Plan be accepted as proposed by the Planning Committee. - 1 - Moved by: Sonie Smithers Seconded by: Karen Pilgrim The Motion passed unanimously. Mr. Long will make arrangements for he and Mr. Ransick to take the Five-Year Plan to City Council. Ms . Russell said she was very impressed with the thoroughness of the planning process . The Volunteer Recognition held on Saturday, January 26 was well attended. There were many of the business benefactors present to be recognized this year. Mr. Ransick said that it is a privilege to be the Library Board Chair and he is looking forward to and has an interest in being part of an active Library Board . Ms . Smithers said she would like to suggest that the Library Board arrange to have fresh flower arrangements for the Library on an ongoing basis. After the Volunteer ceremony the flower arrangements were placed in the Library eliciting many positive comments by staff and patrons. Ms . Smithers said she would be willing to contact the two florists who have participated with the Library doing arrangements for the Volunteer programs . It was suggested that the friends also be contacted about purchasing flowers for the Library. It might be possible for the Board to do arrangements in alternating months with the Friends, creating exposure for both groups as well as advertising for local florists. Ms. Smithers will bring back information to the Board at the March meeting . Mr. Ransick suggested some other ways for the Board to be active would be to sponsor readings and workshops for authors in the Library meeting rooms. Mr. Ransick said he has contacts with local writers and writing groups and could help arrange workshops . Another idea is to coordinate Colorado Children's Book Awards and voting on the books by elementary school students . In addition the idea was mentioned • to sponsor a writing contest , incorporating three age groups; children, young adults and adult. • Mr. Long said he had mentioned to Ms.Tatum the possibility of resurrecting the Battle of the Books, a program that had been done in the past in cooperation with Englewood Schools . Mr. Ransick asked those present to think about the suggestions made this evening for discussion at the March meeting. Mr. Long told the Board that the Prometheus statute , a 1966 gift commissioned for the Library that has been in storage since the move to the new Civic Center site is ready to be brought out of storage. Placement of the statute is now under discussion. Prior to the move the placement of this statute was given to the Cultural Arts Commission. Mr. Long proposed to the Parks & Recreation Commission I Cultural Arts Commission that the statute be placed near the south entrance of the Civic Center Building in the raised flowerbed . The Museum of Outdoor Arts has plans for an outdoor sculpture garden around Civic Center and they felt placement of the statute in the south garden would not fit with their design . It was decided to ask the Library Board for their input of placement of the statue. Mr. Long proposed three options : 1.) Placing the statute in the south raised flowerbed . 2.) Place the statute on a site near the Library. 3.) Give the decision of where to place the statute to the Cultural Arts Commission. 02-08 Motion: That the Prometheus Statute be given to the Cultural Arts Commission for placement where they deem fit. Moved by: C .J . Cullian Seconded by: Yvonne Russell The Motion passed . Mr. Long had received plans for the signage for the City Centre site from Community Development as a follow-up to the presentation to the Board back in November 2001 . Discussion of the plans followed. The • Board felt that there still was not enough visible signage for the Library itself so the public will still have a difficult time finding the Library. Several Board Members related examples of dealing with patrons, public -2 - • • • and friends who have had trouble finding the Library. In addition, Library patrons are still making regular comments and complaints about the lack of signage . 02 -09 Motion: That a letter be sent to City Council commending the s ignage plans and asking the Council consider additional signs that would be visible from major thoroughfares and Light Rail naming the Library as resid ing in the Civic center Building . Moved by: Sonie Smithers Seconded by: Karen Pilgrim The Motion passed . A draft of the letter will be at the March meeting for Board members to sign . Member's Choice Ms. Holmes said the Englewood High School musical , "Anyth ing Goes" will be presented March 7 , 8 & 9 at Englewood High School F isher Auditorium . She has 15 weeks and 3 days left until graduation! She has been accepted to the University of Denver next year . Having arrived late Ms . Ottoson introduced herself to Ms . Cullian. Ms. Smithers sa id she has been busy doing home decorating . Ms. Russell said she is looking forward to a trip to Wales at the end of May. She and her husband will be in Wales for 2 weeks and then Ms. Russell w ill travel to the Cotswolds for an additional 2 weeks . Ms. Cullian sa id she would be travel ing to Ghana for 3 weeks next month . Ms . Pilgrim said she is waiting to hear if her daughter will be going to Littleton High School or Arapahoe High School next fal l. Mr. Ransick announced that he has signed a book contract for publication of a book of poetry! Publ ication will begin in June and the book should be released in Sept. The book is called "Never Summer". Congratulations were abundant. There being no further bus iness the meeting was adjourned at 8 :55 p .m . - 3 -