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HomeMy WebLinkAbout2002-03-12 PLB MINUTES• • &~ pu&u, Li&uvu; g'oaJid 1000 Englewood Parkway, Englewood, CO 80110 303-7 62-2572 Voice 303-783-6890 FAX Meeting Minutes of March 12, 2002 Call to Order/Roll Call Chairperson Ransick called the regular meeting of the Englewood Public Library Board to order at 7:00 p .m. BOARD MEMBERS PRESENT: ALSO PRESENT: BOARD MEMBERS ABSENT: ALSO ABSENT: Belt, Cahill , Cullinan, Pilgrim, Ransick, Russell , Smithers , and Williams Youth Member Holmes , Council Member Grazulis , & Library Director Long Ottoson Recording Secretary Clayton (excused) Scheduled/Unscheduled Visitors None Approval of Minutes of Previous Meeting 02-10 Motion : That the minutes of the February 12 , 2002 meeting be accepted. Moved by: Ms. Smithers Seconded by: Ms . Williams Passed Unanimously Committee Updates Ms. Smithers mentioned that the recent Friends' of the Library Book Sale brought in over $1,600 after taxes. As with all such events, these funds will be used to fund additional Library materials, furnishings, and programs to benefit the public. The next scheduled book sale will be held in the Fall. Ms. Smithers also mentioned the March 21 Travel Program, "Barging On French Canals" with staff member Susan Pellegrini. Mr. Long mentioned that the Friends recently approved a proposal by Ms . Smithers that they spend $300 a year to fund on a monthly arrangement of cut fresh flowers at one of the public service desks (Circulation or Reference) in the Library. For many years a now retired former EPL staff member provided these for the public, and a number of people have remarked on their absence . Furthermore , each year two local businesses --- Englewood Flower Shop and Banister's Flowers ---each provide an arrangement for the Library's.Volunteer Recognition Ceremony, and Ms. Smithers felt that it would be nice to have these available for the public throughout the year. Monthly Statistical & Financial Reports Mr. Long pointed out the addition of public computer usage statistics (i.e . Internet and Word Processors) on the monthly report and how these numbers have increased over this time last year. - 1 - Other Old Business Mr. Long reminded the Board that he would be sending to City Council a copy of the 1 page summary of the most recent Library Five Year Plan that the Board approved on February 12 , 2002. Shortly thereafter, he and Mr. Ransick will present this plan at an upcoming City Council Study Session and request its formal approval by City Council. Mr. Long reviewed his discussion with the Cultural Arts Commission related to the eventual placement of the "Prometheus" statue that used to reside outside the entrance to the old Library. At an earlier meeting, the Board had unanimously approved giving the Cultural Arts Commission the right to decide eventual placement of this piece of artwork within the community. Mr. Ransick discussed the continued public relations problems related to the lack of adequate/visible signage directing people to the new Library. Following the discussion, all Board members signed a letter to City Council expressing their concern over this issue. Library Board Chairperson's Report Mr. Ransick asked Ms. Smithers to discuss her proposal that the Board also provide $300 per year for a second monthly flower arrangement at a public service desk in the Library, so that there would be one at both ends of the building. Following discussion, the Board voted to do so. 02-11 Motion: That the Board approved $300 out of its annual budget to provide a cut flower arrangement at a public service desk within the Library . Moved by: Ms. Cullinan Seconded by: Ms. Cahill Passed Unanimously Mr. Ransick mentioned that due to a prior commitment, he had to leave tonight's meeting early and would therefore table his proposed discussion regarding the Board sponsorship of additional Library programs/events related to reading . Mr. Ransick mentioned that the City has put together a Centennial Committee to handle planning for next year 's 1 OOth birthday celebrations. He said that the City would be sending out requests to all boards and commissions requesting their assistance with this committee. Ms . Belt mentioned that she would like to participate on behalf of the Library Board. Mr. Ransick also reminded the Board about signing up to provide "snacks" at upcoming meetings. Mr. Ransick left at 7:30 p.m. and Vice Chair Russell continued the meeting. Library Director's Report Mr. Long handed out to Board members their own copies of the most recent ALA's Intellectual Fr~edom Manual and asked that they return or recycle the old ones. The Board members should return these books when their terms expire . • • Mr. Long presented a request by staff member Darrell Chayne that volunteer assistance was needed for the first • two weeks of April as "tax form season" comes to a close. He asked that members contact Mr. Chayne if they could provide assistance. Mr. Long briefly discussed the recent Winter Reading Program. - 2 - • • • Mr. Long distributed to the members a copy of his updated 2002 Goals that he had recently provided to City Manager Gary Sears. A short discussion followed . Mr. Long discussed the upcoming "Meet the Authors" program on Sunday, April 14 that Ms . Clayton has been putting together as part of this year 's National Library Week (April 14-20) activities. Ms. Cullinan mentioned that she would be willing to help out with this program if assistance was needed. Members' Choice Ms. Holmes mentioned that she would bring to the next meeting a potential "replacement" for her Youth Member position on the Board. Her mom and grandmother have both recently been in the hospital, and she recently cracked a rib when she fell. Ms. Holmes talked about the success of their school play, "Anything Goes". Ms. Cullinan is volunteering with the Art Reach program and will also be going to Ghana for three weeks in the near future . Ms . Pilgrim mentioned that her daughter is busily getting ready for high school. Ms . Belt mentioned that she recently gave a tour of the Library and MOA to a friend of hers who is charge of volunteers at the Denver Museum of Nature and Science . Ms. Grazulis and Ms. Dounay discussed their work with the Teenage Drinking Task Force and welcomed public participation. Ms. Grazulis also mentioned that she is now a member of the local Kiwanis chapter. Ms . Dounay announced that she would be absent for the April meeting . She also praised the Englewood Schools Art Show Reception/Open House held at EPL. She recently took the President of the State Board of Education on a tour of the public schools and mentioned how impressed this person was at all of the art programs within Englewood Schools . Ms. Dounay discussed budgetary problems that Englewood Schools is undergoing and the possibility of a 5% reduction . Ms. Williams mentioned that she had enjoyed her recent trip to Mexico but was glad to be back in town. Adjournment There being no further business, the meeting was adjourned at 8:05 p .m . -3 -