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HomeMy WebLinkAbout2002-07-09 PLB MINUTES• • • Call To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 303-783-6890 FAX MINUTES Eriglewood Public Library Board July 9, 2002 Chairperson, Chris Ransick at 7:05 p.m, called the meeting of the Englewood Public Library Board to order. PRESENT: C. Belt, K. Pilgrim, C. Ransick , Y . Russell, S. Smithers, and B. Williams. REGRETS: L. Cahill, C.J. Cullian, R.Ottoson, School Board Member, Mary Dounay and Council Member, J . Grazulis. ALSO PRESENT: Hank Long, Library Director and Joan Clayton, Recording Secretary. Prior to the beginning of the meeting , the Board was informed that Youth Member Tara Holmes' mother had passed away on Friday, July 5, 2002 . A card was circulated to those present to sign before being sent to the Holmes' family. 02 -14 Motion: That the minutes of the meeting of May 14, 2002 be accepted as written . Moved by: Sonie Smithers Seconded by: Bervette Williams The Motion passed . It was noted that due to a lack of a quorum there had not been a meeting of the Library Board June 11, 2002. The Friends of the Library provided money for purchase of summer reading Prizes for the 2002 Summer Reading program. Mr. Long had samples of the cloth bags that had been purchased to be used as prizes . The bags to be used as prizes for teens are black with the words 'Englewood Public Library Rocks". The bags for the younger children are blue with the inscription, " I read @ Englewood Public Library". Both bags have been well received by the summer reading participants . Beginning September 101 h, the Friends will be sponsoring a Book Club, "A Company of Readers", which will meet on the second Tuesday of each month at 10 a.m . Also in September, the Friends will be sponsoring a program by Pierre Wolfe on the history of restaurants in Colorado. The next meeting of the Friends will be September 25, 2002 at 6 :30 p.m . A question was raised about the number of programs away from the Library as stated on the statistical report. The programs for 2002 were programs on the Bookmobile only. The programs away from the Library for 2001 included school visits and Bookmobile programming . A discussion of the 2002 Budget followed . The Board was very appreciative of City Council's decision to not cut the book budget for the remains of the 2002 Budget. Mr. Long said that for the 2003 Budget all City - 1 - departments have been told to plan for a 2% cut from the 2002 bottom line . The City is now starting the • 2003 Budget process . All departments must take into consideration a new compensation plan for employees that is under discussion, the new computer system and the lack of incoming revenues . A lengthy discussion followed . Interlibrary Loans will be affected by the budget cuts at the state level. Denver Public Library has cut 14 employees as a result of state funding cuts . The seven systems in Colorado have pledges to cover the costs of the Colorado Resource Center, interlibrary loan service for 1 year. Mr. Long went on to explain that because of the state cuts the State Aid to Library Grants that had been available for this year and last year would no longer be available. Englewood had received $10,000 in 2001 and $9 , 100 in 2002. These funds were used to purchase materials above and beyond those purchased with City budget funds . Mr. Ransick asked about follow-up from the discussion about a writing contest. It was decided that Ms . Russell, Ms. Pilgrim and Ms . Williams would meet and bring a proposal back to the Board at the August 13 meeting . Ms. Smithers, Ms . Williams and Ms . Pilgrim volunteered to be the committee to plan the annual Staff Appreciation lunch. It was decided that either September or October would be the best time for this event. Mr. Long discussed the memo from City Attorney, Dan Brotzman concerning any changes to the governing document for the Public Library Board. The following two motions were made: 02 -15 Motion: That the language in section 22.1 be changed to reflect a staggered term for Library Board Members . Moved by: Sonie Smithers Seconded by: Karen Pilgrim The Motion passed. 02 -16 Motion: That the code reflect that 5 out of the appointed 9 members of the Public Library Board must be present for the Board to conduct business . Moved by: Karen Pilgrim Seconded by: Yvonne Russell The Motion passed . It was noted that the City is having an appreciation reception for Board & Commission Members on August 26 . Mr. Ransick said he would be teaching a class that evening at Arapahoe Community College but he hopes that other Board members will be able to attend . Those not in attendance this evening will be encouraged at the August 13 1 h Library Board meeting to attend the reception. Volunteer Coordinator, Darrell Chayne is asking for volunteers to help on July 19 and the week of July 22, during the transition from the Dynix system to the web-based Horizon database system . Ms . Russell , Ms . Smithers and Ms. Williams have already been contacted and are signed up . Other Board Members who would be willing to help were asked to contact Mr. Chayne . Of note in the packet was an article about a young Bemis Library patron who had not returned an overdue book resulting in a court summons being issued. The day the article about this patron appeared in the paper a book was returned to the Englewood Library that had a due date of Feb.21, 1981 ! This information appeared in Dick Kreck's column in the Denver Post, compliments of Assistant City manager, Mike Flaherty. - 2 - • • • Member's Choice Ms. Smithers said she would not be at the August meeting because she will be an election judge that day. Ms . Belt said she and her husband had had a wonderful time in Hawaii for 28 days . The village where they stayed was great, the fishing was wonderful and the different types of fish to eat were the best! Ms. Russell recently returned from a trip to Wales. She had photos, stories and adventures to share. Ms . Pilgrim said everything is fine with she and her family. On July 21st she will celebrate 15 years since she had open-heart surgery. She said she feels great and is looking forward to the next 15 years! Mr. Ransick said his vacation last month was excellent. His son was ranked 61h out of 288 students at Englewood High School. His daughter is attending a Shakespeare class at the university of Denver by special invitation . This is quite an accomplishment for a 13 year old. For the past 6 - 8 weeks he has been preparing for publication of his book of poems. There is a lot to learn about how to publicize a new book. It appears that it will be an October date for book release. Mr. Long reminded the Board that the Friends have had very successful travel programs and if any of the Board who have traveled would like to share their trips to contact the Friends for the possibility of doing a program. Ms. Clayton shared a plaque that she received from the Englewood Education Foundation for her work with the Foundation. She dais that her daughter, Jennifer will be teaching 5th grade in Sheridan next fall. Congratulations were given to both Ms. Claytons! • There being no further business the meeting was adjourned at 8:35 p.m. - 3 -