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HomeMy WebLinkAbout2003-02-11 PLB MINUTESJ • Call To Order/Roll Call 1000 Englewood Parkway, Englewood, CO 80110 303-762-2560 Voice 303-783-6890 FAX MINUTES Englewood Public Library Board February 11 , 2003 Cha ir person , Chris Ransick at 7:07 p.m, called the meeting of the Englewood Public Library Board to order. PRESENT : M. Adams , L. Cahill, CJ Cullinan, C . McGovern , K. Pilgrim, C . Ransick , Y. Russell, Youth Member, Jason Fish , and Council Member, Julie Grazulis. REGRETS: Fl.Ottoson, B. Williams and School Board member, Mary Dounay. ALSO PRESENT: Hank Long, Library Director and Joan Clayton, Recording Secretary. The meeting began w ith introductions of new Board Members, Mark Adams and Colleen McGovern. e <" 03 -04 Motion: That the minutes of the meeting of January 14, 2003 be accepted as written. Moved by: CJ Cullinan Seconded by: Lorra ine Cahill The Motion passed . The next meeting of the Friends of the Library is Wednesday, February 26 at 7 p.m . in the Friends ' Room. There is an upcoming travel program on February 20 at 7 p.m. called "A Family Tour of Italy" Discussi on of the monthly statistics followed. Th is discussion led into conversation about books versus the use of the Internet and what it means to libraries and "t raditional" library roles. Mr. Ransick thanked Ms . Russell for stepping in to fill in for him at the Library Volunteer Recognition that was held on January 25, 2003 . Mr . Long noted that this year he had added up the total hours volunteered by individuals, multip lied the hours by the lowest entry level position and said that this provided the value of these hours at $17, 500 worth of service to the Library. There are currently 7 entries to the "Englewood Writes" contest. Mr. Long summarized the contest for the new members of the Board . A brief discussion of contest entries followed. It was decided that entrants could submit an entry that is an excerpt from a larger article. Ms. Cullinan talked briefly about the May 10 festival being p la nned to celebrate the City's birthday. Mr. Long expressed thanks to the Board for the purchase of "1 00 years, 100 books "shirts for the staff. He also showed the Board the hats that Ouray had provided f or the read ing program. • Mr. Ransick welcomed Mr. Adams to the Board , saying it was very nice to have another male present on - l - the Board . Next for discussion was the proposed resolution to go before City Council raising Library fines from 10 cents per day to 20 cents . The maximum fine per item would go from $2.00 to $5 .00 per item. This is a move prompted by the City's tight budget. It was felt that this would be one way to increase revenues. There was discussion about the Food For Fines program. The Board felt that it would be best to change the number of weeks of this popular program to 2 from 4 and in addition offer the Food For Fines 2 times during the year ; mid year and during the December holiday season. 03 -05 Motion: That the Library increase the fines for all overdue items to 20 cents per day. Moved by: CJ Cullinan Seconded by : Mark Adams The Motion passed. 03 - 6 Motion: That the Food For Fines program be held 2 times during the year for a 2-week period each time. The timing of Food For Fines is to be determined by the Library Staff. Moved by : Yvonne Russell Seconded by : Mark Adams The Motion passed . Mr. Long alerted the Board that there is a potential challenge by a patron of the video "Glengarry Glen Ross ". The patron who has filled out a complaint form has been sent the follow-up material to be filled out to process the formal complaint. Once that formal complaint has been received staff will review the video, pass along their recommendation to the Board . The Board will appoint a subcommittee to the review for consideration and pass their recommendation on to the entire Board for a final decision. It is hoped that the Ricochet poles will "light up" in the next few weeks so that the Bookmobile will come online using laptop computers. The Englewood School District Annual Art Show will be in the Library during the month of March. The opening reception is Thursday, March 6 from 4:30 -6:30 p.m. The friends of the Library will be having a Big Book Sale during the reception on March 6 from 4 - 7 p.m. as well as Fri., March 7 from noon - 2 p.m. and Sat., March 8 from 10 - 2 p.m . On Sunday, April 13 there will be an Open House from 1 :30 -3:30 during which time 26 local Colorado authors will be present to meet, greet, sell books and sign books . This event is sponsored by the Friends of the Library to celebrate National Library Week . Ms . Cullinan commented that she had been interested to read about the Battle of the Books program and said she felt that Board members should be present at such important events. Discussion followed about how to get the word about these events to the Board so they could arrange for at least one Board member to attend these events . It was felt that this would be a good way to support staff and Library programs. One suggestion was to add a list of these events to the Agenda so Board Members could sign up to attend . Members Choice Ms. Pilgrim asked about the letter in this month 's packet regarding MOA. Mr. Long said it was a last- minute letter of support for a grant that MOA was applying for. Ms . Clayton said her son , Dan w ill be doing his neurosurgery res idency at Duke Medical Center in North Carolina . Mr. Fish said that school is better now that he has turned his term papers in. He is enjoying working on the -2 - .l • • • • High school newspaper . Ms. McGovern said she is very glad to be on the Library Board . Ms . Cullinan is off to Guatemala on March 5 for 3 weeks . She will be doing a travel program on her trip in the fall for the Friends . Ms . Grazulis said that the City budget is not pretty . She suggested the idea of having some new book purchases sponsored by individuals . Water ing in Englewood will follow voluntary watering restr ictions . Thanks to the foresight of past City official Englewood has plenty of water. Her daughter has been accepted at Brigham Young University. Ms. Cahill said she has lots of Girl Scout Cookies in her garage! Her son has been accepted at the University of Northern Colorado for next year. Mr . Adams said he also is glad to be on the Library Board. He offered his help with college applications to Jason Fish. Ms . Pilgrim said her daughter has driven 26 hours in one month. Her son is waiting to hear from out-of- state for college acceptances. She said that she had been at the Battle of the Books competition for the 3rd graders from All Souls School. This team placed second in the competition. It was a lot of fun. Mr . Ransick asked everyone to stay briefly after the meeting for a photo of the Board in their 100 years, 100 books shirts. Peace to this world. There being no further business the meeting was adjourned at 8:55 p.m . -3 -