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Home My WebLink About1986-10-29 EHA MINUTES, • I. l I. • II I. 1/0 9 ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting October 29, 1986 CAL L _TO _ORDER The Regular Meeting of the Englewood Housing Authortty Board of Commissioner s was called to order at 6:30 p .m. on October 29, 1986 , at Simon Center, 3333 South L incoln Street Englewood , Colorado, 80110, by Thomas J. Bu n,s, Chai r ma n . ROLL_CALL Members Present: Membei-s Absent: Also Present: Thomas J. Burns , Cha i rman Valerie Lash, Vice Chai r man Norleen Palmer, Commissioner Gary Ko z acek, Commiss i oner Bradley Zieg <Arrived at 7:00 p .m.) None Alan M. Feinste i n E x ecutive Di r ector Mary A. Ry a n Recording S ec r etar y READ1NG_AND_APPROVAL_OF_M I NUTES _FROM_SEP TEMBER_24i_1986 The Minutes of the September 24, 1986, E n glewood Hous ing Authori t y Boar d o f Commissioners me eting were amen d ed on page si:< to inc lude the wo,-ds "City of Englewood C i t y Cc,unc 1l ... " befo1-e the wo i-ds "Budget Heai-ing " i n Pai-agraph IX .A ., f ·i-s t sub-pa.rag r aph . ~QI!Q~ I T WAS MOVED BY COMMISSIONER PALMER T O APPRO VE T HE MI NUTES OF THE R~GU LAR MEETING OF THE ENGLEWOO D HOUSING AU THORITY BOA RD 8F COMM ISS10NE ~S HELD SEP TEMBE R 24, 1986 , AS AMENDED. VALER I E LASH SECONDE D THE MO T I ON . A·/eS: • ays: bs t,;1. i neo : Hbse n t: Burns, Lash, P almer No ne Kozace k Zieg The Ch ai r man d ec l ared the motion c a rrie d . Englewood Housing Authority Board of Commissioners • Regular Meeting -October 29, 1986 IV. V. ~.!§!IQ8§ There were no visitors scheduled to Meeting of the Englewood Housing Commissioners held this date. DIRECTOR'S_REPORT attend the Authority Regular Board of Director Feinstein reported that he was going to discuss with the City Manager which projects the Englewood Housing had requested PIF funding for in FY '87, specifically the City of Englewood Rehabilitation Program. He stated the emphasis would also be placed on the fact that even though the Rehabilitation program is administered by the EHA, it is in fact a City of Englewood program. The Executive Director stated he also planned to discuss with the City Manager the agreement to use city employees from the Rehab Program on the EHA Rehab Loan Program. The Frc,nt Range Single Family Mo1-tgage Revenue Bond P1-og1-am. was discussed in light of the fact that there is no sufficient commitment from banks at this time to make th bond program work. E x ecutive Director Feinstein reported tha.t bette1-ways to ma1-ket the bond p1-og1-am to local banks in order to get them to make a commitment to the bond program are being sought. Falling interest rates are felt to be the reason many banks are unwilling to commit to the bond p -ogram this yea1-. Vice Chairman Lash questioned the $109 delinquency at Simon Center as shown on the Occupancy Status Report for the month of September 1986. Executive Director stated that this amount was due to the EHA in September from a tenant. The ARRP Status Report was discussed in regards to closing dates for the units which have not as yet bee n closed on. The reasons why the closing has been delayed on 3034 S. Ga l apago was discussed at length . Finding appropr i ate f in ancing on other ARRP units was also d i scussed as far as what steps t he EHA is taking in the future to facilitate the closings 0n these units. -2-• ,E: g l·_,,ic,,:,,:; Housi n g AL1tho 1-ity BL ~~1 of L ommissioners Re g~~a r Meeting -October 29, 1986 DISCUSSION_ITEMSi_MOTIONS_AND_RESOLU T IONS A. Resolution __ No. __ 7 __ AQQroving __ Public __ Housing __ FY __ '87_ OQerating _Budget. t'.!QI!Q~ IT WAS MOVED BY COMMISSIONER NORLEEN PALMER TO APPROVE RESOLUTION NO . 7, SERIES OF 1986, SUCH RESOLUTION APPROVING PUBLIC HOUSING PROJECT NO. CO~B-2, AND C048-3 OPERATING BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 1987. COMMISSIONER GARY KOZACEK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: BLlrns, Lash, Palmer, Kozacek None None Zieg The Chairman declared the motion carried. B. Motion __ to __ AQQrove_Section_8_E x isting_FY_'87_0~erating_ ~!:!~9~.!.!. t!QI!Q~ • WA S MOV ED BY COMMISSIONER GARY KOZACEK TO !STING FY '87 OPERATING BUDGET AS PRESENTED. F'1 1LMER SECONDED THE MO T I ON. APPROVE THE SEC TI ON 8 COMM I SSIONER NORLEEN Ayes: Nays: Abstained ; Absen t : Burns, Lash, Palmer, Kozacek None None Zieg The Chairman declared the mot i on carr i ed . C. Mot ion __ tc, __ AQQ r ove __ Sect ion ___ B _New_Const i-uc t ion _ ( S i mo n _ Center)_FY_'87_0Qerating_Budget . I T WAS MOVED BY COMMISSIONER NORLEEN P ALMER TO APPR OVE THE SEC TI ON 8 NEW CONSTRUCT I ON <SIMON CEN 1ER> FY '87 OPERA T IN G BUDGET AS P RESEN TED. VI CE CHAIRMAN VA LERIE LASH SECONDED THE MOTION. Ayes: Nays: t--1 b stai n e d: Absent: • Burns, Lash, Palmer, Kozac e k None None Zi eg The Cha ir man declared the motion carried . -3- E ng l e wo o d Housing Authority Bea re o f Commissioners ' Reg u l ar Meeting October 29, 1986 D. Reguest ___ to ___ Amend ___ Eng!~~QQQ ___ Housing ___ Au.ttw r i t_i'._. Procurement_Polic.i'.. A brief explanation regarding the benefits to be gained by amending the EHA's Procurement Policy on dollar limits from $250 to $500 was given by the Executive Director. Circumstances when sealed competiti v e bids would be advertised for were outlined by Executive Difector Feinstein. ~QilQ~ IT WAS MOVED BY COMMISSIONER KOZACEK TO ACCEPT THE RECOMMENDED AMENDMENT TO THE ENGLEWOOD HOUSING AUTHORITY RESOLUTION NO. 14, SERIES OF 1982, (SUCH RESOLUTION ESTABLISHING A PROCUREMENT POLICY) INSOFAR AS DOLLAR LIMI TS FOR PURCHASES USING SMALL PURCHASE PROCEDURES (PETTY CASH AND BLA NK ET PURCHASE AGREEMENTS> BE INCREASED FROM $250 TO $500. COMMISSIONER PAL ME R SECONDED THE MOTION. Ayes : Nays:.: Abstained: Abse n t: Burns, Lash, Palmer, Kozacek None None Zieg The Chairman declar ed the motion carried. • E. Financial_Review_of_Potential_lnvestment_Pr o~ert~ Executi v e Di r ector the property being market, the p r operty Feinste i n stated that even though discussed h ad been taken off the is still for sale . Projected e x penditures versus projected income as shown on t h e Cost Analys i s for th i s p ro pert y we r e d i scussed in o r der to determ i n e wha t net operating i ncome could possibly be realized from th i s proper t y. The E x ecut i ve Directo r e x p l ai n ed t h e Capitalization Rate S tudy he had do n e on thi s property as to t he relationship between t he anticipa t ed net operating income /reduction in selling p ri ce y i eld(ng c e r tai n capita l izatio n ra t es a n d which cap i ta liz at ion r ates were cons i de r ed p rofi tab l e . D i scussed at l e ngt h was wh e th e r or not e l igib l e fo r an FHA Inves t or Loan through t heir "Spec i al P roj ec ts" fun d s . t h e EHA would b e or a C HFA L.::-an The vacant prope r t y adj ac e nt t o th e e xi sting st ~0c t0 re being co n side1-ed a s an i r1vestmen t p r·ci pe ,-:.y wct. di scus-:;ed . Questi o ned was whethe1-0 1-not t ~1 is p 1·,:.p ;:?1 t ·/ -4 - , E n g 1 e ~o o d Housi n1 Authority B0a1-;:; of Commi ss Lone1-s 111/1;..eg u.l di-Meeting -Octobe1-29, 1986 ~ would be eligible for a zoning va r iance ena bl i ng a triplex to be constructed on the land. It was decid e d that a legal opinion from the City was necessary before it was determined what type of structure could be constructed on this property. • The Executive Director was asked to enter a 5% cash reserve figure and a 5% vacancy reserve figure in the calculations for anticipated expend i tures for this pr o per ty. This new information is to be presented to the commissioners to enable them to determine whethe r or not this property would be cost effective fo r the EHA. F . Discussion_of_Englewood _Housing_DeveloRment Co,-Rorat ion. Briefly discussed was the opinion letter f r om Attorney Rodney Felzien which outlined h i s reasons fo r believing the EHDC could be a landlord under the Section 8 Housing Assistance Payments Prog r am . Also discussed was the question of in te r locki n g directorships between the EHA and EHDC, and whether the EHA should request a waiver from the conflict of interest pro v isi o ns contained in Section 2 .13 of the Annual Cont ri b u tions Cont r act and Sectio n 15 of the Housing Assist a nce Payments Contract , Section 8 Housing Assistance Payments Pr o gram . Commissioner Palmer objected to a request for a wai v er from the co n fl i c t o f interest provisions because she felt the two boa rd s (EHA and EHDC> should be totally separ ate boards . Use of t he Rental Rehab Program in rel~t io n t o the Bannock Street Triple x was discussed as wel l a s the app r oval by the Boa r d of Commissioners of t he Quit C la i m Deed which would tran sfer t h e Bannock St r ee t Triplex from t h e Eng l ewood Housing Aut h o r ity t o the Englewo od Housing De v elopmen t Co rporati o n . IT WAS MOVED BY COMMISS I ONER KOZACEK TO AP P ROVE A REQUEST F OR WAI VE R F ROM THE CONFLICT OF INTEREST PRO VISIONS CON TAI NED I N SEC T ION 2 .13 OF THE ANNUAL CONTRIB UT IONS CONT RACT AND S ECT IO N 15 OF TH E HOUSI NG ASSI S fA NCE PAYMENT S PROGRA M, SEC. 8 HOUSI NG AS SISTANCE P AYM ENTS P RO GRAM , A~D TO FUR THER DIRECT RODNEY FELZ IEN , AT T ORNEY , TO SE ND THE RE QUE S T FOR WAI VE R TO HUD. COM MISSIONER Z IE G SECONDED THE MO T ION . Ay es : • ays: bs <;ained: Abse nt : Burns, L ash , Kozace k , Zi eg Pa l me r No n e No n e -5 - Englew0 o d Housing Authority Boa ~d of Commissioners • Reg u lar Meeting -October 29, 1986 ~QI!Q~ IT WAS MOVED BY VICE CHAIRMAN VALERIE LASH TO APPROVE THE EXECUTION BY THE CHAIRM AN OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS OF THE QUIT CLAIM DEED TRANSFERRING THE PROPERTY LOCATED AT 2910/2912 SOUTH BANNOC K STREET FROM THE ENGLEWOOD HOUSING AUTHORITY TO THE ENGLEWOOD HOUS 1 NG DEVELOPMENT CORPORATION ANO THE SUBSEQUENT RECORDING OF SUCH QUIT CLAIM DEED. COMMISSIONER GARY KOZACEK SECONDED THE MOTION. Ayes: Nays: Abstai n ed: Ab s ent : Burns, Lash, Palmer, Kozacek, Zieg None None None The Chairman declared the motion carried. G. AHHroval __ of __ Rental_Rehab_Program_Guidelines_and_State_ Tenant_Assistance_Policies. Discussion ensued regarding the Rental Rehab Program Guidelines. Change suggested to Paragraph IV, "Displacement and Tenant Assistance Policy", firs. subparagraph, thi1-d line --"Tenant will not b conside1-ed displaced ... " was nc,ted and made . The Commissioners were each g iven brochures which have been made to advertise the Rental Rehab P ro g r am to Section 8 Ex. landlords. Tenant Assistance Policies were b riefl y discussed . !:1QI1Q!:-! ~T WAS MOVED BY COMMISSIONER NDRLEEN PALMER TO APPROVE THE RENTAL REHABILITATION PROGRAM GUIDELINES AND THE REN TAL REHAB I LITAT IO N P ROGRA M TENANT ASSISTANCE POLICIES. COMMISS IO NER GAR Y KOZ ACE K SECONDE D THE MOTION. Ayes: Nays: Abs tc. i ned: Absent: Bur n s, Lash, Palmer , Kozacek, Zieg None None None The Chai r man declar ed the mot ion c arrie d . -6- • Englew0od Housing Authority .t:ard :,f Commissioners ~gular Meeting -October 29, 1986 H. 0HHroval ___ of ___ Contract __ ~g!~ggn __ §!~!g __ Qf __ ~Q!QC~gQ __ DeHartment __ of __ Local_Affairsi_Division_of_Housingi_and_ the_Cit~_of_Englewood_Housing_Authorit~. The Executive Director reviewed with the Commissioners the contract with the State of Colorado for a one-year loan for the Baker Street site. The terms of the loan will be whatever interest the Englewood Housing Authority earns on its market interest account from these funds. Brief discussion ensued regarding the construction status of the Baker Street site. ~QI!Q~ lT WAS MOVED BY COMMISSIONER BRADLEY ZIEG THAT THE CONTRACT BETWEEN THE STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS, DIVISION OF HOUSING AND THE CITY OF ENGLEWOOD HOUSING AUTHORITY FOR THE LOAN OF FUNDS FOR THE BAKER STREET SITE BE APPROVED. COMMISSIONER NORLEEN PALMER SECONDED THE MOTION. - es: ys: stained: Absent: VI I. VIII. • Burns, Lash, Palmer, Koza.eek, Zieg Nc,ne None None The Chairman declared the motion carried. FINANCIAL_REPORT Questioned was why the Section 8 Ex. total income was at 70.04% at the three-quarter point of the year rather than closer to 75%. The answer is that Section 8 Ex. did not receive its housing assistance payment from HUD for the month of October 1986 <which would have normally been received in the latter part of September 1986) due to over-requisitioning of funds. Commissioner Zieg requested Commissioners receive a memo are restricted funds and non-restricted funds. CONSENT_AGENDA that the EHA Board of regarding total dollars which total dollars which a r e The Executive Director informed the Commissioners that th e City of Englewood Housing Rehabilitation Program had been selected to receive an International Year of Shel ter fo r the Homeless Special Recognition Awa r d f ro m the United Natio n s issued through HUD. The p r oject was one of only 150 such -7- .. ~n g l ewoo o Hou ~ing Authority Board of Commissioners • Regula r Meeting -October 29, 1986 excellent projects chosen to receive this award from 3mong many candidates nationally. The Executive Director also informed the Commissioners that a letter of congratulations had been received from Representative Dan Schaefer. The Commissioners were Janet Grimmett who awa,-d. pleased and wished to convey th i s to submitted the application for this ~QI!Q~ IT WAS MOVED BY COMMISSIONER BRADLEY ZIEG TO SEND A LETTER OF CONGRAT UL ATIONS FROM THE CHAIRMAN OF THE BOARD OF COMMISSIONERS OF THE ENGLEWOOD HOUSING AUTHORITY TO JANET GRIMMETT FOR HER INVOLVEMENT IN SUBMITTING THIS APPLICATION FOR HUD'S UNITED NATIONS INTERNATIONAL YEAR OF SHELTER FOR THE HOMELESS AWARD FOR 1987. COMMISSIONER GARY KOZACEK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: IX. Burns, Lash, Palmer, Kozacek, Zieg None None None The Chairman declared the motion carried. The E x ecutive Directo1-infoi-med the Com111issioners that. NAHRO 's 1987 Leg i slative Conference will be held in Washington D. C. on February 2 -4, 1987. He requested any commissioners i nterested in attending this conference to reply to the h ousing secretary as soon as possible in order that arrangements may be made in a timely manner. GENERAL_DISCUSSION A. Commiss ioners' Choice A genera l discussion ensued regarding differ ent ideas for housing development with available funds that co u l d be e x plored by the Englewood Housing Au tho r ity . The commissioner s e x pressed a desire, at some t i me in the future, to prelim i narily discuss with differen t developers public/private housing ventures. B. Director 's Choice None at this meeti n g. • -8- • , . • ngl ewc-od Housing Authority o a rd of Commissioners egu l a r Meeting -October 29, 1986 x. IT WAS OF THE 29, 1986. Ayes: Nayes: ADJOURNMENT t!QI!Q~ MOVED BY VICE CHAIRMAN VALERIE LASH TO ADJOURN THE REGULAR MEETING ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER COMMISSIONER GARY KOZACEK SECONDED THE MOTION . Burns, Lash, Palmer, Kozacek, Zieg None Abstained: None Absent: None The Chairman declared the motion car r ied. The Regu l ar Meeting of the Englewood Housing Authori t y Bo a rd of Commissioners held October 29, 1986, adjourned at 8:45 p.m. ~~-Jk:hg,~1~~L-- Thomas J. Burns Chai r man • -9 - __ J/_~JP~~ Mary A . Ivan 7-"' Recording Secretar y