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Home My WebLink About1988-05-25 EHA MINUTES./ .rr ' I• II. III. 9 A ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting May 25, 1988 CALL_TO_ORDER The Regular Meeting of the Englewc,od Hc,using Authority Bc,ard of Commissioners was called to order at 6:45 p.m. on May 25, 1988, at Simon Center, 3333 South Lincoln Street, E,-.gle .. Joc,d. Colorado, 80110, by Chairman Thomas J. Burns. ROLL_CALL Members Present: Members Absent: Also Present: Thomas J. Burns, Chairman Bradley L. Zieg, Vice Chairman Norleen Norden,. Commissi.01"'le1- Gary L. Kozacek~ City Council Member Ray J. Berlin, Commissioner None Alan M. Feinstein , Executive ~irector Mary A. Ryan, Recording Secretary READING_AND_APPROVAL_OF_MINUTES A. Minutes_of_Regular_Meeting_Held_AQril_27i_1988 IT WAS MOVED BY SARY L. KOZACEK TO APPROVE THE MINUTES OF THE HEGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY I-ELD APRIL 27, 1 q ,39, ,~S AMENDED. C01'1111SSIONER RAY~. BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burr.s, Zieg, Norden, Kozacek, Berlin None None None The Chair~an declared the motion carried. EHA BOC Regular Meeting 05/25/88. IT WAS MEETING MOTION. Ayes: Nays: B. Minutes_of_SQecial_Meeting_Held_Ma~_5i_1988 MOVED BY HELD MAY Addition tc, minl i tes: The Boai-d c,f Commissio n ers recognized th~t the Special Meeting held M . .3y 5. 1988, was called to recognize the resig n atio n o f the Executive Director, Alan M. Feinste i n, and tc, d iscL1=s the hiring process for a new executive director! 3 nd to discuss the 1,JAND f'rc,jec:t. ~Q!!OO GARY L. t<OZACEt< TO APPROVE THE MINUTES OF THE SPECIAL S, 1988, AS AMENDED. COMMISSIONER NOF:DEN SECONDED THE Burns, Zieg, Norden, Kozacek~ Berlin None Abstained: None Absent: IV. v. None The Chaifman declared the motion carried. ~!§!IQ8§ There were no visitors scheduled or unscheduled who attende· the Regular Meeting c,f the Englewo~d Housing A1..1theoi-it ';,'' Bc,a r c, of Commissionei-s held May 25, 1988. DIRECTOR'S_REPORT A. Occupancy Status Report: \ The Executive Director indicated that all waiting lists for the Section 8 Rental Assistance Program. Public Housing family units and the Simon Center tlc,1-;-incNne, elderly, handicapped, or disabled persons or fa~ilie s > would be reopening s _tarting ..June 10, 19'38. He also indicated thc1t all perscins present}-,, on the ~t:1 i t1 ,.,-~ lists must be contacted and informed of the· nevi preference criteria handed down by HUD. B. Naintenance Status Report: Discussion units and de1110lished. ensued regarding gre.ss cutt i i,g at t J-,~ ,./,::,N D the fences surrounding the WAND 1.1 n its t P tie -2 - ·- EHA BOC Regular Meeting 05/25/88 VI. C. WAND Occupancy Status Report: The Title of the WAND Occ1..1pa1,cy Status Report is to be changed to "WAND Occupancy 8~!.i~i!'.z'. Repc,,-t." per EHA Cc,l8fflissioners request. D. Housing Rehab Status Report: Gary J<ozacek stated that the City Cc,unc i l of Eng lewc,c,d wi 11 be looking at minimum cei 1 ing height i-eq1..1i rements regarding revisions to the City of Englewood Housing Code. Loan delinquencies were discussed briefly. DISCUSSION_ITEMS.1.._t10TI0NS_AND_RESOLUTIONS: A. WAND Subcommittee Meeting held 05/19/813 There was a discussic,n regarding whether or not to enter intQ a contract with Creative Living, Inc. The issue was whether or not to wait for the hi,ing of a new executive director and possibly risk the loss of four fami 1 ies who have been determined e 1 i g ib 1 e tc, purchase the homes, as well as c,veral 1 project delc'y. Vice Chainnan Zieg ex·plained sc,me c,f the chc1.nges made to the WAND Modular Units' blueprints by the subco111tnittee. It was recommended that the process to be followed on the WAND units be: 1. Have i!lttc,rney review contracts with Creative Living, Inc., and return contracts to ad hoc committee for review. 2. Contact c,-eative Living, Inc. to tel 1 them the EHA ~nts copy cf the blueprints fc,r the WAND .modular units. 3. Make any changes the EHA wants and r<2turn blueprints to Creative Living, Inc. 4. Have look Inc., want. prospective WAND modular unit buyers at plans retun,ed from Creative Living~ and make changes to blueprints they 5. Get final approval of b l ueprints. 6. Sign contracts with Creative Living~ J n c. -3- EHA BOC Regular Meeting 0 5/2S/88 ~QI1Qtl IT WAS MOVED PROCEEDING WITH MOTION. BY BRADLEY THE WAND L. ZIEG TO APPROVE THE RECOMMENDED FROCESS FOR MODULAR UNITS. GARY L. KOZACEK SECONDED THE Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motic,n ca,ri':?d. B. Offer for 2743 South DelaHare The EHA received a verbc1l offer frc,m an Er.glewc,,:,cf family on the ARRP unit located at 2743 Sc:uth ·Delawar~ in · exchange fc,r their prc,perty. The prc,perty i s .3 lc,t, 100' x 125', c1nd a potential double duple ,: unit site C similar to ARRP Lmi ts twc, dup le ~1:1s fac i ,,g each n.ther). There is also a small twc,-bed '.··c,c:,m 1·,c·use (922 sq. ft> in which the family of five res id es located o the property. The house is in need of subEt~nt1~. rehab work in order to make it livable fpr ~ fa mi :y of fi v e since the upstairs has nc, heat, and the basement is not habitable. Discussion ensued regarding the prc-pe1-ty [tc; bt.? exchanged for EHA property] mortgage ba l ... nee; t r ,e actual costs already in the EHA's unit at 2743 Sc,1.1th Delaware St; the potential sale c,f tt,e final Af;:F'P property at that particular location; the f mprovement to the neighborhood which could be accc•!TIP l i st,ed with the trade and subsequent detno lit ion of the c, l d Lff\ i t ar:d construction c,f twc, new dt.,plex uni ts similar tc, the ARRP uni ts across the street. It vias the recolllfflendation of staff to proceed with the e ::i::li a nge . The alternative was to continue a 1 ease with c,pt i r ,n tc, buy with another fa•ily. It Nas the consensus of the B0c1.rd c,f Commis~i,:,ne·rs ti:, wait on this site acquisition until a later d ~te. -4- :EHA BOC Regular Meeting 05/25/88 C. Fc,rec 1 osure on 3096 Sc,u th Li ncei 1 n St. The Commissioners were informed t.hat the EHA holds c1n investor loan as a second mortgag~ 0n 3096 South Lincc,ln St. The first mc,rtgagee had contacted the EHA and informed them that they were prepa ,-ing t.ei file fc,reclosure a.t the end of 1'1ay, 1988. The owners '1~.v e vacated the property and moved out of state. The property has been listed for sale since last fall~ but no promising offers have been made. The first mortgage is a 30-year FHA fully assumable non-qualifying .loan at 10.S~ interest. Discussion ensued regarding the curre!"'lt principal balance on the fi1-st mortgage, and the monthly payments. The amc,unt needed tee bring the account current with the first mc,rtgage-e was also discussed. It was the recommendatic•n of the Commissioners thai; EHA staff be directed tc::, bring the first cLw r ent a.rid attempt to contact the c•wners to negotiate ~n assumption of the first and have the c,wners sign a quit claim deed to the EHA. The as ·;;umption fee and escrow shortage will be paid by the EHA as well as the ~onthly payments on the first <PITl). The family is to be asked to allow the EHA to assume the property, and if they wi 11 not, the EHA wi 11 then ini ti.:;,,te fc,recl c,sure in order to protect its interests. If the EHA assumes the first, the monthly payment will be reduced because EHA is ta.x exempt (which would red\.lce the e<:crow amount>, and possibly reduced because the prc,perty could be part of EHA's ,-efinancing .,:,f the &.IAND and other properties thereby reducing the m~r~g~ge payments. IT WAS NOVED BY BRADLEY L. ZIEG THAT ENGLEWOOD HOUSING AUTHORITY STAFF BRING THE FIRST 1"10RT6AGE ON 3096 SOUTH LINCOLN ST. CURRENT; ArTEMPT TO CONTACT THE OWNERS AND NEGOTIATE AN ASSUMPTION ON THE FIRST 1,,J!TH :HEM; HAVE THE OWNERS SIGN A QUIT CLAIN DEED ON THIS PROPERTY TO THE ENGLEWOOD HOUSING AUTHORITY. IF THE OWNERS OF 3096 SOUTH L!NCOLN ST. WILL NOT ALLOlJ THE ENGLEWOOD HOUSING AUTHORITY TO ASSUME THE PROPERTY; STAFF TS TO INITIATE FORECLOSURE IN ORDER TO PROTECT ITS INTERESTS. GARY L . l =JJ2ACEf:'. SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek~ Berlin None None None The Chairman declared the motion carried. -5- EHA BOC Regular Meeting 05/25/88 l .. D. Offer on 431 East Girard t!Q!lQ~ IT WAS MOVED BY BRADLEY L. ZIEG TO ENTER INTO EXECUTIVE SESSION AT THIS POINT OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETIMG TO DISCUSS THE OFFER RECEIVED FOR 431 EAST GIRARD. NiJRLEEN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, 1,:c,.:acek, Berlin None Nc,ne None The Chairman decl~red the motion carried. IT WAS MOVED BY SARY L. KOZACEt-: TO LEAVE EXECUTIVE SESSION ENTERED INTO FOR THE PURPOSE OF DISCUSSION OF THE OFFER RECEIVED ON 431 EAST GIRARD. BRADLEY L. ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. t!Q!IQ~ IT WAS MOVED BY BRADLEY L. ZIEG THAT THE OFFER RECEIVED ON 431 EAST GIRARD AVENUE BE REJECTED. GARY L. KOZACEK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motic,n cai-ried. E. Public Housing Duplex Family Evictic,n 6ri~v<:>nce Heo:1ring Findings. Discussed briefly. -6- EHA BOC Regular Meeting 05/25/88 VII. F. Simon Center Management Review Findings. On May 6, 1988, HUD 's Loan Management staff conducted an on-site ma.nagement review and physical inspectic,n r:,f Simon Center. Also included as part of the review were the Section 8 activities on this project. The report on this management review and inspection iss1.1ed by HUD Section Chief, Lc,an "1anagen1ent Branch, reflected an over a 11 above-average rating c,f the management operations. There were no adverse findings during this review. The report on this review/inspection stated in part: "This project is very well m~1ntained. The preventative maintenance program that is being followed is excel lent. The maintenance staff should be commended, especially due to the fe.ct that they have lost 1-1/2 maintenance persc,ns and still maintain such effectiveness and high quality perfc,rmance. . This development is very well managed ..-.nd maintained. The administrative p1-actices and policies are efficient ~nd effective. Tenant/landlord relc\tic:,ns a,-e e l-~cellent.•i It was the directive of the Commissioners that a letter of co1nmendation be sent to Elaine Beck WahlqL1ist; Frank E. McCoumb, Jr.; Wilma J. Reinhart; Evely~ Lee; and Robert Redman. The May·c,r and Eng lewc,od City Council are to be copied on this Jette.-, with a copy of the Simon Center Management Review and Physical Condition Reports attached. Copies of the letter and reports are to be placed in the i .ndividual persc•nr--e.1 files of these EHA staff members. G. CHFA Letter Regarding Finance Mechanism for EHA Rental Units. This information, presented to the coinmissionei-s, ~..ias to inform the11t that CHFA felt tt-,at witti prc,posed HUD changes which woL1ld allow Section 8 Certificates tc, be tied to dwellings, it could sell ta~<-e1<empt bond~ 1-Jhid-, would provide long term financing fo,-single fc'm'i ly ho~es as rentals (Project Based Assistance). FINANCIAL_REPORTS Notes on the Englewood Hc,using Authority Financi?.l Repc..,-t for the month ended 04/30/88, the c?\ccnia J ,r,ethod c,f insurance costs and major const,-uction costs for the WAND Project were discussed. Rehab Fisc~l Status Report was discussed in regards to the 1988 COHELP Loan. -7- r • EHA BOC Regular Meeting 05/25/88 VI I I. IX. · CONSENT_AGENDA A. Simon Center Rent Limitations Appeal. In a letter from HUD Director~ Office of Housin~, Donald J. Dirksen, dated April 28, 1988, it was st~ted that HUD had ncarefully reexamined the infc,rm.atic•n arid data submitted with lEHA's> appeal. Based on this 1-eexamination, (HUD> shal 1 not decrease the Section 8 rents for Simon Center and ••• determined that the rents wi 11 remain at S47(1. 00. There was not Sl.t ff ic ient support, however, for any increase in rents above that amount.• The Board of Commissioners wanted these minutes to reflect their feelings thc\t E i-t '?Cl.ltive Director Alan M. Feinstein had done a "g1-eat" job in respect to this problem. B. EHA History of Progress, 1985 to Present. For information only. GENERAL_DISCUSSION A. Colllfllissioners' Choice Paving Baltic District 36 and impi-ovements affecting the EHA's Avenue/Wa.rren Avenue prc,pei-ties were bi-iefl',f' discussed. The acting executive directer appointment was discussed. It was the decision of the Board of ConNnissioners that Resolution No. 3, Seri.es of 1988, be adopted stating: 1. Robert W. Short is hereby appointed as Actin~ Executive Director of the Englewood Hi::•Ltsi ng Authority effective l"lialy 26, 198-S, such appC'intment to last until a permanent Executive Direct:::,r i s hired by the City cf Englewood Housing Authorit y Board of ConNnissioners; and 2. Robert W. Short is to rece i ve ~s c:c.-n>pensat ion c,r-e half of the difference between his curn~n t p~·:1 c1nd that of Alan 1'1. Feinstein; and 3. Such co,npensation Acting Executive Englewood Housing <Simon Center>. -8·- paid to Robert W. Director is to be Author i . ty Acce>t.m t Short es ch'°'rged tc• Cc ,de 70-(' J EHA• BOC Regular Meeting 05/25/88 A letter is to be sent from the Chairman of the Englewood Housing A\.1thority Bc>ard e>f Cc,mmissic,ners tc, the Acting Director of the City of Englewc.,od Cc,mmuni ty Development Department stating the above decision of the EHA Board and that it is anticipated a new permanent executive director will be hired by July t, 1988. IT WAS MOVED BY GARY L. KOZACEK TO PASS RESOLUTION NO. 3, SERIES OF 1988, APPOINTING ROBERT W. SHORT AS ACTING EXECUTIVE DIRECTOR OF THE CITY 0~ ENGLEWOOD HOUSING AUTHORITY. NORLEEN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman decla,-ed the motion pas<Eed. IT WAS MOVED BY NORLEEN NORDEN THAT ROBERT W. SHORT, AS ACTING EXECUTIVE DIRECTOR OF THE ENGLEWOOD HOUSING AUTHORITY, rs TO RECEIVE COMPENSATION ~QUAL TO ONE-HALF OF THE DIFFERENCE BETWEEN THE CURRENT EXECUTIVE !RECTOR'S PAY AND HIS <ROBERT W. SHORT'S) CURRENT PAV. GARV L. t<OZACEK dECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, t<:ozacek, Berlin None None None The Chairman declared the motion passed. Comaissioner and City Councilman Gary L. Koza<:el:: stated that the Board of Commissioners of the Englewoc,d Housing Authority wished Alan M. Feinstein good luck i r" his future endeavors. Councilman Kozacef{ stated that the Executive ·Director and his st~ff should be cofflaended. -9- ·,.: •':",, .... • EHA BOC Regular Meeting 05/25/88 x. B. Director's Choice Alan Feinstein expressed his appreci~tion fo r the Englewood Housing Authority Board of Commi5sioners' tireless efforts in bringing so much good to the Englewood Housing Authc,rity. Mr. Feinstein ·ste.ted that the Commissic,ners' suggestions were e:{cel le:,t. informed ~nd caring concerning the housing a u thority's activities. AD .JOURNMENT ~QIIQ~ IT WAS MOVED BY RAY J. BERLIN THAT THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF C0Mf1l5SIONERS BE ADJOURNED. Th/J J. Chairtnan ' -10-