HomeMy WebLinkAbout1988-07-27 EHA MINUTES•
I.
II.
• III.
IT WAS
REGULAR
AMENDED.
Ayes:
Nays .:
A
ENGLEWOOD HOUSING AUTHORITY
Board of Coamissioners
Regular l'leeting
July 27., 1988
CALL_TO_ORDER
The Regular Meeting of the EngleMOod Housing Authority Board
of co .. issioners was called to order at 6:30 p.a. on July
27, 1988, at Siaon Center, 3333 South Lincoln St.,,
Englewood,, Colorado,, 80110, by Chairman Tho.as J. Burns.
ROLL_CALL
Members Present: Thomas J. Burns, Chair111an
Bradley L. Zieg, Vice Chairman•
Norleen Norden, Co-issioner
Members Absent:
Also Present:
R. J. Berlin, co .. issioner
Sary L. l<ozacek, City Council tlelllber
None
Paul Malinowski, Executive Director
Richard S. Wanush, Director, Dept. of
Community Develop.ent**
Robb Short, Rehab Supervisor
Mary A. Ryan, Recording Secretary
READING_AND APPROVAL_OF_f"IINUTES
Amendments: Page 2 ·wAND Occupancy
Change address in second
3392 S. Pennsylvania St.
Activity Report'"
line fro• 3337 to
Page 6 -Paragraph F. -Clarification of who
quit claim deeded the property located at
3096/309b-1/2 S. Lincoln St., to EHA.
Clarification as to why the garage would be
better utilized as living space rather than
ga,-age space.
MOVED BY GARY L. KOZACEK TO ACCEPT AS APPROVED THE MINUTES OF THE
MEETING OF THE ENGLEWOOD HOUSING AUTHORITY HELD JUNE 29, 1988, AS
R. J. BERLIN SECONDED THE MOTION.
Burns, Kozacek, Berlin
None
Abstained: Norden
.ent: Zieg
The Chairtnan declared the ,notion carried.
* Commissioner Zieg arrived at 6:55 p.m.
** Attended Study Session only.
EHA BOC Regular Meeting
0?/27/88
IV.
v.
VI.
There were no visitors, scheduled or unscheduled, Milo
attended the Regular Neeting of the Englewood Housing
Authority Board of Cot1unissioners held ~uly 27, 1988.
DIRECTOR'S_REPORT
A. Occupancy Status Report:
Briefly discussed as to the for.at of the report. It
was concluded that the for111at of the Occupancy Status
Report was a good one. The concerns of the tenants at
Orchard Place were discussed at length.
8. Rehab Status Report:
Discussed in regards to zero applications received.
Robb Short reported that the last of the 87 CDBG
funding is being expended. Robb Short has also been
asked to work on a task force regarding housing codes.
C. Maintenance Status Report:
Noted with brief discussion.
D. W.A.N.D. Occupancy Activity Report:
Noted with brief discussion.
DISCUSSION_ITEMS..s._MOTIONS_AND_RESOLUTIONS:
A. Resolution No. B, Series of 1988, Write Off of Tenants'
Accounts Receivable on W.A.N.D. Properties.
IT WAS l'IOVED BY GARY L. KOZACEK TO APPROVE RESOLUTION NO. B, SERIES OF
1988, TO WRITE OFF TENANTS' ACCOUNTS RECEIVABLE ON THE W.A.N.D. PROPERTIES
IN THE Al"IOUNT OF $67.00. NORLEEN NORDEN SECONDED THE MOTION.
Ayes:
Nays:
At:,stained:
Absent:
Burns, Kozacek, Norden, Berlin
None
None
Zieg
The Chair•an declared the motion carried.
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\EHA BOC Regular
t l? /27 /88
Mee t ing
• B. Resoluti o n No. 9, Series of 1988, Write Off of City of
Englewood Accounts Payable Balance.
~QI!Q~
IT WAS MOVED BY GARY L. l<OZACEt< TO APPROVE RESOLUTION NO. 9, SERIES OF
1988, TO l.JRITE OFF ACCOUNTS PAYABLE TO THE CITY OF ENGLEWOOD IN THE AMOUNT
OF $17 ,498.69. R. J . BERLIN SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
NOTE:
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Burns, Kozacek~ Norden, Berlin
None
None
Zieg
The Chairman declared the motion carried.
Vice Ch~irman Zieg arrived at this point in the meeting.
c. Bac k up Generator at Orchard Place.
Robb Short explained that during routine maintenance
and servicing of the standby generator at Orchard Place
in early June ~ a water leak was detected in the cool i ng
system o f the d i esel drive. The servicing company's
r ecomraenda t ion was t hat da il y start-up and mon itoring
should be performed. After 30 days, a n o t her ins pection
·was performed, and the findings were not good.
fhere is a ~anufacturer 's defect in the engine bl oc k
cau sing the l ea k . What warranty is left will cover a
new eng i ne bl0c k, but the EHA will have to pay for
I.,,bc,r, m iscellanec,us parts, ,.:1nct the rer1ta l of a
t2mporary gener at or a t a cos t of appro x ima te!/
$4,460.00. Ro bb stated that the backup generat o r
cun-ently 'i n place i.s func:tic,ning e ven though it •1 2.s a
1 ec<k .
Discu~sion ensued reg ar d i ng h o w long the cur r ent b acku p
gen era tor will function before it become~ de ~unc t; the
p r os and cr.:,ns of i-ep l acing the engine b loc:k noi,,,; u,-
wai tin~ to s ee if the genera tor 's engine bl oc~ does i n
fact fail; a local e]ectrical con t racto r wh o has a
bac k up g ener ator whic h c o~ld be used by the EH A a nd in
place within 30 minutes if the backup generat or d ~~s
break down. The uses of t he current bac~up gen 2rator
in emergency situations were discussed •
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CHA BOC Heg11lar Meeting
0'7/P?/88
Staff was d11-ected to contact the diesel backup.
generator manufacturer's representative and advise them
the Eng l.ewood Housing Authority feels since the
manufacturer has admitted that the defect in the engine
block is the manufacturer's fault, they (the
manufacturer> should replace all parts at no charge as
the deff:?C t; i ve block renders the other parts useless and
the parts are, in effect, a part of the block. The EHA
would still pay the labor charges to install the new
generator. Staff was also directed to ask the
manufacturer if it would be possible to have the new
engine block and parts deliver·ed to our site now with
installation at an unspecified later date since the
gener ·ator-is currently wor··king and it is difficult to
determine e><actly how long the generator will continue
to wor·k.
D. LP.akage Prob]em at Orchard PlacP.
MOTION
IT WAS MOVED BY GARY L. KOZACEK TO ENTER INTO EXECUTIVE SESSION Al 7:25
P.M. AT THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHDRifY HELD JULY
27, 1988, TO DISCUSS _THE POSSIBLE EHA LIABILITY STEMMINB FROM HIE LEAKAGE.
PRORL.EM AT ORCHARD PLALf". H. J. BEHL[N SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Burns, Zieg, Norden, Kozacek, Berlin
None
None
None
The Chairman declared the motion carried.
MOTION
IT WAS MOVED BY GAIW L. KOZACEK lO LHWE. EXECUTIVE SE:SSION Al 7:40 P.M. Al
THE REGULAR MEET I NG OF lHE ENGi. EWUOD HOUSING AUTHOR I TY HELD JULY 2' /, I. '"188
nFTEH DISCUSSJNG THE POSSIBLE EHA LIABILITY STEMMING FROM THE L.4AKAGE
PROBLEM AT ORCHARD PLACE. NORL.EEN NORUEN SECONDED THE:. MOTHlN.
Ayes:
Nays:
Abstained:
Absent:
Burns, Zieg, Norden, Kozacek 7 Berlin
None
None
None
The Chairman declared the motion carried.
·-·l.t -•
EHA BOC Regular Meeting
07/27/88
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E. Office Options
The Executive Director stated that the office
arrangements for the Housing Authority at City Hall are
less than desirable and less than professional. He
suggested that Chairman Burns set up an ad hoc
co .. ittee of Englewood Housing Authority Co .. issioners
Zieg and Berlin along with the Rehab Supervisor and
Maintenance Supervisor and get a preliainary analysis
on relocating the EngleNOod Housing Authority offices.
Chairaan Burns agreed to assign Co-issioners Zieg and
Berlin to this ad hoc co .. ittee.
Discussion ensued regarding moving the Rehab staff as
well as the EHA staff.
F. W.A.N.D. Nodular Construction Financing
1. In order to finance the construction of the six
W.A.N.D. aodular units using unco .. itted Rehab
funds, the City of EngleMOod Finance Department is
requesting a signed agreeaent betNeen the EHA
Executive Director and the Co••.mity Development
Director.
The agreement was prepared by the City of
Englewood City Attorney•s Office and approved by
the City of EngleNOod Finance Departaent. This
agreeaent was requested jointly by the EHA
Accountant and the City of EngleMOod's Chief
Accountant to allow for a clear audit trail. Once
signed, the funds NOuld be drawn fro• the Rehab
account and transferred to an EHA account for
disbursetnent to cover W.A.N.D. construction
e>:penses.
The Executive Director stated that the Director of
Comaunity Developaent had reviewed the EHA 1 s
request to borrow Rehab recaptured funds to help
finance the initial six W.A.N.D. modular units
and stated that the request aay have to go before
Englewood City Council for approval.
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EHA BOC Regular l'leeting
.)7/27/88
l"IO!!~
IT WAS l'IOVED BY GARV L. K~ TO AUTHORIZE TIE EXECUTIVE DIRECTOR CF TIE
EN6LEWOOD HOUSING AUTKJRITY TO SIGN TIE CONTRACT BETWEEN TIE EN6LEWOOD
HOUSING AUTHORITY AND THE CITY CF EN6L.EWOOD wt-EREBY TIE DEPT. CF C0111UNITY
DEVELOPt1ENT AGREES TO TRANSFER INTO TIE HOUSING AUTHORITY ACCOUNT FROt1 THE
REHAB PR06RAt1 A l'IAXU'IUN CF S150,000 CF u«::ol'MITTED RECAPTURED REHAB FUNDS
AS A LOAN AT ZERO PERCENT (OX> INIEREST TO BE REPAID IN A Lll'IP SUl'1 ONE
YEAR AFTER DATE OF TtE AGREEl"ENT OR WIEN THE INITIAL SIX W.A.N.D. l"IODl.LM
HCMJSES ·ARE SOLD <WHICt-EVER IS EARLIER> TO FINANCE THE W.A.N.D. l"IODlLAR
PROJECT.
Ayes:
Nays:
Abstained:
Absent:
Burns, Zieg, Norden, Kozacek, Berli.n
None
None
None
The Chairaan declared the motion carried.
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2. The loan application for the W.A.N.D. Nodular j~
Construction Financing along with financing for~
other EHA/EHDC units has been sent to Ct-FA. CHFA r
co111pleted a site review. EHA staff sti 11 has
additional ite:1DS to provide to CHFA for subfllittal
to the September CHFA Loan co .. ittee.
3. Councilman Kozacek stated that some Englewood
resi.dents have recofllffiended that some W.A.N.D.
units scheduled for demolition be used for fire
training purposes, and has asked that the Board of
Commissioners consider letting the Englewood Fire
Department use these units for fire practice.
Liability would have to be covered protecting the
EHA. Chair•an Burns expressed a concern about the
buildings actually being burned considering their
propinquity to other structures.
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EHA BOC Regular Meeting
07/27/88
• 4 • Other subjects covered concerning W.A.N.D.
construction were: (1) The peraits should be out
on 3316 S. Pennsylvania soon; (2) 3392 S.
Pennsylvania is ready to turn out to bid; (3)
Rental Rehab Funds are available for use on the
W.A.N.D. units transferred to the EHDC, but
Matching funds are needed; (4) Robb Short
suggested that as the W.A.N.D. units become
vacant, they be rehabbed; <S> The Rehab
Construction Specialist is doing the
specifications on these units noN so that this is
done by the time the bid packets are ready to go
out; (6) The W.A.N.D. tiaeline should be redone;
(7) The W.A.N.D. Activity Status Report should be
fonnatted by individual address and shoN the
progress of each unit; <B> Brad Zieg questioned
the status of the W.A.N.D. contracts between the
EHA and Creative Living, Inc., and bettteen the EHA
and the individual purchasers of W.A.N.D. units
G. Approval of Updated Public Housing Ad•issions and
Occupancy Policy and Section B Ex. Ad•in Plan •
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WAS NOVED BY SARY L. KOZACEK TO TABLE APPROVING TIE UPDATED PUBLIC
SING ADMISSIONS AND OCCUPANCY PCLICY AND THE SECTION B EXISTING ADNIN
N UNTIL THE UPDATED POLICY AND PLAN CAN BE STUDIED AT THE STUDY SESSION
OF THE ENBLEWCKJD HOUSING AUTHORITY BOARD CF COMl'IISSIONERS MEETING TO BE
HELD AUGUST 31, 1988. NORLEEN NORDEN SECONDED TI-E l"IOTION.
Ayes:
Nays:
Abstained:·
Absent:
VII.
•
Burns, Zieg, Norden, Kozacek, Berlin
None
None
None
The Chairaan declared the motion carried.
FINANCIAL_REPORT
A. EngleMOod Housing Authority Financial Report
Considered with brief discussion.
B. W.A.N.D. Development Cost Statement.
Brief discussion concerning foraat of report.
C. Rehab Fiscal Status Report.
Considered with brief discussion concerning the
financing of units for handicapped persons •
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EHA BOC Regular Meeting
07/27/BB
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VIII. CONSENT_AGENDA
Nothing presented
27, 1988.
for Consent Agenda this ..... ting held ~uly ~
IX. GBERAL_DISCUSSION
A. Co1111111issioners 1 Choice
eo .. issioner Norden recoaaended to anyone ...anting to
attend NAHRO"s 1988 National Conference and Exhibition
to be held in NeN York City Septelllber 25 -28, 1988,
register iaaediately. Chairman Burns indicated his
desire to attend this Conference.
8. Director's Choice
1. Executive Director Nalinowski handed out the RFP
for Legal Services to the eo .. issioners and asked
thea to revieN it for discussion at the next Board
l'leeting.
2. Executive Director Nalinowski informed the
Commissioners that another offer on 431 East
Girard Nas received from the saae person tendering
an offer at a previous aeeting. The offer was
substantially the same as the initial offer. It
was the consensus of the Board that the
rehabilitation proposed by the EHA for this unit
be coapleted and then the house be more
aggressively •arketed.
3. First Interstate Bank of Engletimod had contacted
the Executive Director regarding the renewal of
Rehab Proaissory Notes. These notes are renewed
every two years and required the Executive
Director's signature. Coainissioner Zieg
recoaunended that the Executive Director sign these
Promissory Notes . The E><ecutive Director
indicated that it might be more appropriate to
have the Chairaan, Tho.as J. Burns, execute these
Protnissory Notes.
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EHA BOC Regular Neeting
07/27/88
WAS l"IOVED BY BRADLEY ZIEG TO HAVE TIE CHAIRl"IAN OF TtE BOARD OF
COMNISSIONERS OF THE ENGLEWOOD HOUSING AUTl«JRITY EXECUTE TIE REHAB
PROMISSORY NOTES WITH FIRST INTERSTATE BANK OF ENGLEWOOD AS REQUIRED BY
THE FIRST INTERSTATE BANK OF ENGLEWOOD BANK EXANIIERS. GARY L. KOZACEK
SECONDED THE NOTION.
Ayes:
Nays:
Abstained:
Absent:
•
Burns, Zieg,. Norden, Kozacek, Berlin
None
None
None
The Chairman declared the 1110tion carried.
4.
<NOTE: Due to First Interstate Bank"s exa•iners
requiring the expeditious handling of this task,
and considering that the Pro•issory Notes have
been historically signed by the Executive
Director, the Pro•issory Notes were executed by
Paul Nalinowski,. Executive Director of the
Englewood Housing Authority).
The Executive Director reported that the Division
of Housing has more Rental Rehab Program funds
available. If the Englewood Housing Authority is
interested in applying for this funding,. the
Division of Hc,using should be notified.
IT WAS MOVED BV BRADLEY ZIEG THAT THE EXECUTIVE DIRECTOR OF THE ENGLEWOOD
HOUSING AUTHORITY NOTIFY THE STATE OF COLORADO DIVISION OF HOUSING
REGARDING THE ENGLEWOOD HOUSING AUTHORITY"S INTEREST AND INTENTION OF
APPLYING FOR ADDITIONAL RENTAL REHAB PROGRAM FUNDS. NORLEEN NORDEN
SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
•
Burns, Zieg, Norden, Kozacek, Berlin
None
None
None
The Chairman declared the motion carried.
5. Executive Director Malinowski submitted his
invoice for moving expenses to Englewood from the
State of Washington for reilllburseaent as
previously agreed upon by the Board of
Commissioners of the Englewood Housing Authority
and Paul Malinowski •
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EHA BOC Regular Neeting
•: .'07 /27 /BB
IT WAS l"IOVED BY
EXPENSES INCURRED
PAlL MALINOWSKI
t10TION.
BRADLEY 2IE6 TO APPROVE TIE REil'IBURSEl'IENT CF l'IOVINS
BY EXECUTIVE DIRECTOR CF TI-E ENGLEWOOD HOUSIN6 AUTHORITY
IN TIE Al"IOUNT OF S3,S46.00. NORL.EEN NCmDEN SEcc»mED TIE
Ayes:
Nays:
Abstained:
Absent:
x.
Burns, Zieg, Norden, Kozacek, Berlin
None
None
None
The Chairman declared the aotion carried.
ADJOURNl'ENT
IT WAS l'IOVED BY SARY KOZACEK TO ADJOURN TI-E RE6t.LAR l'EETIN6 OF THE
ENGLEWOOD HOUSING AUTHORITY BOARD OF CONNISSIOIERS I-ELD JULY cl, 1988 •
lln~f)~ ___ tJ~ (.41',~3 :+;r/ll/ud-J_
Chairinan
~,~------------
Recording Sec~tary
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