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Home My WebLink About1988-08-31 EHA MINUTES• I. I I. • I! I. IT WAS REGULAR AMENDED. Ayes: Nays: ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting August 31 , 1988 CALL_TO_ORDER The Regular Meeting of the Englewood Housing Authority Hoard of Commissioners was called to order at 7:35 p.m. on August 31, 1988, at :::.1mon Centel-, 3333 South Lincoln St .. Engle~~od, Colorado, 80110, by Chairman Thomas J. Burns. ROLL_CALL Members Present: Thomas J. Burns, Chairman B~adley L. Zieg, Vice Chairman Norleen Norden, Commissioner Members Absent: Also Present: Gary L. Kozacek, City Council Member R. J . Ber 1 in Paul Malin0\'4Ski, E~:ecutiv'!: Oi :-ec t ::T Hai-y A. Ryan, Recc-rdinq Secl-et:a1-y · Elaine Beck Wahlquist, Occ u pa n c y Supervisor, Presented Study Session on New Federal Preferences. READING_AND_APFROVAL_OF _MINUTES Page 4, Motion to enter Executive Session was to discuss possible EHA li ,3bil:ity due t::, leakage problem at Orchard Place Apartment Bui !ding. ~QI1Q~ MOVED BY NORLEEN NORDEN TO ACCEPT AS APPROVED THE MINUTES OF THE MEETING OF THE ENGLEWOOD HOUSING f~UTHORITY HELD JULY 2,. 1988. ?"\S BRADLEY L. ZIEG SECONDED THE MOTION. Burns, Zieg, Norden None Abstained: None Absent: Kozacek, Berlin The Chairman declared the ~otion carried . • EHA BOC Regular Meeting August 31, 1988 MOT I .ON • IT WAS MOVED BV NORLEEN NORDEN TO ACCEPT AS APFRO\.l£D iHE MINU TE <::. OF TH E EXECUTIVE SESSION HELD DURING THE REGULAR MEETING OF THE ENGLEWO C\D HUU S i NG AUTHORITY HELD JULY 27, 1988, IN ORDER TO DISCUSS THE PO SSIBLE. ENGL E.l•i ' . .!CD HOUSING AUTHORITY LIABILITY DUE TO A LEAt<:AGE PROBLEM AT fJR C H 1~RD F'LA.C E. APARTMENT BU1 LD1N6. BRADLEY ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: IV. V. ....... Burns., Zieg, Norden None None Kozacel<:, Ber 1 in The Chairman declared the motic,n carried. VISIT"ORS There were no visitors, scheduled o\· unschedu ;ed, wt-c , attended th e Regular Meeting of t he Englewood Hous ~n ~ Authority Board of Commissioners held Al!gust 31, 1988. DIRECTOR'S_REPORT A. Occupancy Status Report: B . Reviewed with little discussion. Rehab Status Report: • Chairman Burns questioned Rehab Loan No. 13.'.f in i·egar d s to the pending divorc.e as shown on the st.c1,l:;us ,-~pc,~-t . He wondered whether the parties in the divorce had been contacted tc, determine if the loan p a ymen t wc:s go:ng t-c be taken care of in the divorce settlement. More aggressive collection efforts for p~st-du e r e hab loans were discussed. It was the conse~s.u5. 0 f th<? commissioners that more agg,-essiv·e col lecti c,n effo,· t s should be made on past due loans and such effort~ should be noted c,n the Rehab Sta.tus Repoi-t. C. Maintenance Status Report: It was noted by the E i{ecL,tive Director t t-i at the Maintenance Status Report Mas been ·,:h .a.,-.ged ii, c,rder t c, document in grea t er detail the }awn r.a.i-e p e1·fo 1·med at off-site units. D. W.A.N.D. Occupanc y Activity Report: New report f 'c,r ,mat re,,iewed and discLi,;;,sed discussion poi-tic,n of this meeting. -2- EHA BOC Regular Meeting • August 31, 1988 • • VI. DISCUSSION_ ITEMS.1_MOT IONS __ AND_RESOLUT !ONS: A. Approval of Updated · L ow-Rent Pub l ic Hou si n g hd miss.i cin and Occupancy Policy. Discussion concerned t.he new federall ··~· mandated preference criteria, various revisi.c,ns ~ .?nd 1·ewc:rding necessitating the revision of the l..c,w-Re n t f'u bl i c Housing Admissic,n and Occupancy Po ) ic y and the 1·evi s 1 on of Resolution No. 10, Series c,f 1998, to inc iud~ t he date of the updated Admission and Occupa n c y P ed ic y fo r the Low-Rent Public Housing Prc,gram. IT WAS MOVED BY BRADLEY L. ZIEG TO APPROVE RESOLUTION NO. 10 , SERIES OF 1988, ADOPTING A REVISED ADMISSION AND OCCUPANCY POL ICY DATED ?1 UGLI S T ~ 1988, FOR THE LOW-RENT PUBLIC HOUSING PROGRAM . Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden None None Kozacek, Berlin The Chairman declared the ,n,c,tic,n carried. B. Approval of Upda t ed Administrative Pla n fo,-Sec ti r.,n 8 Existing Certificates and Vouchers. Discussion concerned the net-i federa 11 }' ma n d~t e ,j preference criteria " va,ious revis i.o n s , and :··ew ;)r rjj1·.g necessitating the revision o f the Administ r a tiv e Pl a n for Section B E >~isting Certificates and '-.,lc,1,.1chers aDd the revision of Resolution No, 11, Seri.es o f 1988 , t .,:. include the date c,f the updated Administ i-atj v e F l a t1 for Section 8 E "1 isting Certificates and Vc,u chei-s. IT WAS MOVED BV 1988, ADOPTING A SECTION 8 EXISTING MOTION. BRADLEY L. ZIEG TO APPROVE RESOLUTION NO. 11, SERIES OF REVISED ADMINISTRATIVE PLAN DATED AUGUS T , 19BB, F UR CERTIFICATES AND VOUCHERS. NORLEEN NORDEN SECONDED THE Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden None None Zieg, Vazacek The Chairman declared the motion carried . -3- EHA BOC Regular Meet in•;} August 31 , 1986 c. Appro v al of Ccr;f;r ac ts ,-11th Cre'".,,ti v e L ivi Pq . Two additional Mc,dular Hc,using Units. 1 n-=. • Lengthy discussion ensued regarding the p 1··e l!m i 1,a1-)' flow charts detailing the step-b y -step W.A.N.D. Sale::; Process.. Mcdific:atic,n of basic bli..tef:.Tints cl.,,d P l<:\ns c,f the modular homes by pc,tential bu y ers was di1::c 1:;sed .at length. The addition, to the flow =hart for W.A.N.D. Sales Uni ts, of app rc,v a l by the Desi gr. Comm"i t tee i.1a s discussed. Also , on the W.A.N.D. Sales l.h,!t flov~ chart, the use of the words "Mam.1factu 1:-":"d in CL I Factory" in lieu of ''Construction "' we1s decided ur--:,•.-;, One final change suggested was the addi t 1 ::in of the C it '/ of Englewood Bu i lding Depart•ent i-evi.e i .. c,f the p 1 -?;,s and i ssuing permits. The EHA 's general contn,.,ctor's license and were also discussed in regards tC\ the construction project. insura nce W.f'c,.N.D. The W.A.N.D. Rental Unit Flc,w Cha ,-t was alsc• di ·sc1.,ssed in regards to the prc,cess fo r ;::c,n stn i ct'inq :1 :-,·":1 rehabbing these units. Discussion ensLi ed 1-egarding the sale of mc:,dular uni t s to City of Englewcu~,d emplc,y eei;; be 1 :-,g perceptually a conflict of interest. It wa s th e decision of the Board of Cc,t11missioners that as lc,ng 2 s the einployees had no "inside" or advance i r1.format:i.c,r , regarding the ava.ilability of these unit s f,:q --s.2le, v:- were not given any preferential treat ment i '."1 the qualification for the pu1-chase of the unit, and sinc e generic ads ,-egarding EHA homes f or s a le hc1,d beer, n n, in the Denver Post and R:c,c i.::y Mc,untain New: s.inc:e Febi-uai-y , 1988, that a conflict of inte1-est did nc-t exist. The sale of an ARRP unit tc, 21. City ,r,f E n g l O?..:.c:o ,:,d empl oyee was mentioned as a p1-ecedent. Discussion ensued regarding what c 1-i te,-ic' sho ltld be established as guidelines fo,-the sa.le-s of W.A.N.D. units. It was t he decision of the commiss icne r s that the W.A.N.D. un:i.t ·:i are tc, be sold tc,, fi 1-5t-ti:~e homebuyers following C~A income guidelln-'?5 . (Units are to be sold c,nly tc, f i rst-time hc,me bu-yers .-,he, cW ':! low-to-moderate i ncom.e persons.> • -4- • • • EHA BOC Regular Meeting August 31~ 1988 ~!!Q~ IT WAS l"IOVED BY BRADLEY L. ZIEG THAT THE W.A.N.D. EXISTING HOf1ES .. AND W.A.N.D. NODULAR HOtES, ARE TO BE SOLD FOL.LOWING CH~FA INCOME GU IDELINES AS CRITERIA FOR DETERNININ6 WHO SHALL BE ALLOWED TO PURCHASE THESE UNITS. NORLEEN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden None None t~ozacek, Berlin The Chainaan declared the motion can-ied. The Executive Director reported to the cc,mmissi e>ne 1-s that the plot at 3365 S. Pennsylvania St. has .:1, st,c,ng potential buyer who has been pre-qualified b y Brc•thers Redevelop.ment, and that there is also another p otent 1~l buyer for another hcuse if the buyer qualifies for a loan. Once a fin11 price has been prc,vided by C;:-e.?tive Living, Inc. the EHA will be ready to sign a P u rch3se Agreement with the buyei-<s> and construction co,nt•-i'cts with CLI. If the one potential buyer dc,es not quca.l j fy fc,r a loan, c,ne of the EHDC rental uni ts could he constructed. In this way~ the EHA would have two units again under construction at CLI, an opt i mal ,,umbei-f o r CL I and the EHA to deal with a .t one ti me. A discussion ensued regarding the amount of do"n~ayment to be made to CL I. The current contract is ambiguo u s as to when the 35% portion is to be paid after the 15~.~ is paid at contract signing. It was 3gre~d that the EHA should negotiate receiving floor plc1ns for c•ui- review before contracts are signed in e :-:chan.ge fc,,- paying the 35" when CLI starts constri..acticin, ever 1.f CLI starts construction at contract signing. ~!!Q~ IT WAS MOVED BY NORLEEN NORDEN TO APPROVE THE EXECUTIVE DIRECTOR SIGNING. CONTRACTS WITH CREATIVE LIVING FOR TWO ADDITIONAL MODULAR H0l.!S1NG UNITS FOR THE W.A.N.D. PROJECT PENDING REVIEW AND APPROVAL BY THE W.A .N .D. DESIGN COMMITTEE. BRADLEY L. ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden None None Kozacek, Berlin The Chairman declared the motic,n carried. -5- EHA BOC Regular Meeting August 31, 1988 D. Approval of Sheridan Housing Hc,usi ng Authority· I ntergovernmen ta 1 IT WAS MOVED BY NORLEEN NORDEN TO TABLE BOARD ACTION ON THE APF'RO',IAL OF THE SHERIDAN HOUSING AU THORITV/ENGLEWOOD HOUSING AUTHOR I TY INTERGOVERNMENTAL HOUSING AUTHORITY AGREEMENT LINT IL THE NEXT RE6ULARL Y SCHEDULED ENGl. Ei...lO iJ D BOARD MEETING. BRADLEV L. ZIEG SECONDED THE MOTlON . Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden Nc,ne None Kozacek~ Berlin The Chai rntan dee la red the mot i a,n ca,-r i ed. E. Review of Request for Proposals for Leg .a l Se,-·.·i •:es. Lengthy discussion fol lc,wed regarding suggested changes to the RFP/Legal Services and the scoring syst;em use<:! to weight· the factors used in selecting fil'·ms t:.c be interviewed b y the Englewoc,d HoL1sing Authciri t y B c,cl :-d ,:;f Commissioners. It was the decision of t he cornfftissioners present at this meeti n g that a commi t t. consisting of Chairman Thomas J. Burn~. a Col'llfflissione,-Nor. leen Norden meet with the E ;:ecu t j " _ D i rectc,r to dete-mi ne the changes n ecessar ';I t c, the . RFP/Legal Services and the .methc,ds c,f s <:01-i ng (weighting) the prc-posals received back in o,-der t.eo make reco111mendatic.ns to the Board c,f Cc•lf;miss~ cinei-= -~s to which legal f i rtns shc,u Id be i. nte1-v: ewed. Th is cc•mmittee shall meet on Septembe,-'7 , 1988, <:rver th-e lunch hour to make the-se determinatio•"\S. IT WAS MOVED BV BRADLEY L. ZIEG THAT A SUBCOt'1'1ITTEE CONSISTING OF CHAIRMAN THOMAS J. BURNS, COMMISSIONER NORLEEN NORDEN, AND E XECUTIVE Dii:;'ECTOR P AUL MALINOWSKI SHOULD MEET TO RE.FH.tE THE RFP FOR LEGAL SERVICES AND DF:EP.tt i t.JE THE METHODS OF SCOR I NG (WEIGHT I NG ~ THE PROPOSALS RECE l V£D BAet~· .• AND 11At(E RECOMNENOATIONS TO THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMI SS IONE F:S AS TO WHICH LEGAL FIRt1S SHOULD 8£ INTERVIEi>ED BY THE ENTIRE EHA BOARD llF COMMISSIONERS. NORLEEN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden Nerne None Kozacek, Berlin The Chairman declared the motic,n carried. -6- • • EHA BOC Regular Meeting August 31, 1988 VII. VI lI. ·• IX. • FINANCIAL_REPORT Net Gain/Loss Percentages of Budget fo r Public Housing were discussed.-The W.A.N.D. Development Cost Statement a nd Operating Stateinent were discussed regarding t~e new fo r mat used for these reports. It was noted that the interest shoNn on the W.A •. N.D. Operating State•ent "is the 1~ difference in the aaount charged for the ·w.A.N.O. lc•an ,3nd the anwunt of interest earned on the W.A.N.D. Lcian Collateralization CD. CONSENT_AGENDA Noted with little or no discussion were the Jet t er f 1-o m Carol S. Morrison~ CPA 1 regarding the EHA FY'87 Audi t ; the Agreeme.nt between the EHA and the City of Eng J ewood wt1 i ch was approvecfby Englewood City Council~ authorizing the l r::,a n of •1so,ooo from Fund 72 <Rehab) ~o the EHA for t he financing of the W.A.N.D. tllOdular project; and the article, "Housing Authority to Begin Modular Home Cc,nstructic:i n" in the August 24, 1988p issue of the Englewoo-ct Sentinel. GENERAL_DISCUSSION A. Con11issioners• Choice The need for day care at subsidized pn:,perties wa s briefly discussed. The backup generator at Orchard Place was also discussed. The Executive Directr,r ,-eported that the warranty on the bact.:up generator from Detroit Diesel was for 24 months or 4000 hours~ and the EHA ha.d passed the warranty period. Therefore, the offer · for tt-i e engine blocl:: was not legally required of Det1-oit Diesel and the EHA could go up and pict< up the engine blocl< and store it. Proper storage p,-ocetlures fc,r ~n engi n e block were briefly discussed • -7- EHA BOC Regular Meeting August 31, 1988 B. Di r ector's C hoice • Orchard_Place_Leakage_Problem The 01-chard Plac.e lea k age problem was ch s c u sse-o . I n the short term, t he Health Depar tment s ta t.ed t he t i f the EHA replaced the cc1.rpet with l 1 ncde u m ti l e, the mold and mildew problem. would b e greatl y ,-ed q ce d. T h e tenant at Orchar d Place experiencing p r oblems :.r,J th t he mold and mildew caused by the leaki:.lge prc,b l e ill ~t tt0 a t buildin:g was very pleased and satisf i ed with t h e ,>t a y 1 n which he,-problem was solved i.>1 ith the l i ncdet!rn t~.·I e . She recei v ed a rent credit f o r e Kpenses i n c vn-~d staying elsewhere while this p r ob l <::!m i n he ,-t !nit w .:>s rectified . In the long term, Art Tonelli, T ech ni cal Ser~1ces Officer with the Dept. c,f Archi tecti.1re ;;,,n d Eng i ne e ,-1 n g at HUD, a representat i ve f r om GJ idden Pa i n t, ~, representati v e from H~llmark [ndustries, I n c. appl 1 e ~ the waterproofing ma terial to Orchard Place in Oc tc:,ber , 1987), Maintenance Superv i sc,r FranJ~ f1cCec ,..1.l'l'!:b~ ::J n d Executive Di 1-ector Paul P1alinc,wski me t at 0 1-cha n1 P l .~c e to insper.:t the problem area. T he HUD r ep 1-esent a t ;.'/e inf~rmed the E Necuti v e Di rector tha t there may b e HU ~ funds available f .c,r use tc, c c,rT ect str u ct :.1i-,.:1 l i:.f ef.3 1.II . wh i ch show up i n HUD p r c,perties. A control led problem area problem. lea kage test wi 11 be co n d u cted i n a tc, try to trace the soun:e of t h e leaka g e 2101_West_Baker _Avenue The E}(ecut i ve Director i n formed the £<c ,7,r d of C o mmissic,ners that a potential buy e r f or 2 1 0 1 Wes t Baker Street had come f o rward and p l,;a c ed $500 .00 on a n c,ption agreement to hold the prope·,-t y fo r o ne mo n tt .• If the buyer is CH~A -el ig i b le, the pr c,pe , t y 1>1.r.:i t...1 l j b e sold at actual e x pen ditures; if the buyer i s ~o t CH9FA-eligible , then the p1-c,pe-rt ·1 "'ould be ;;c-l d ,9 t mar~et value. The Board 1-eques t ed .actual e i'.p end i t ui-<?s o n this pro j e c t and a fflarket analysis f~r ~ f~i r mar~~t value o n the pr o pert y . -e- • • EHA BOC Regular Meeting August 31, 1988 X. SeRtetnber ...... __ 1988_Boar d _of _Commissioners __ Meet i. ng The Regular Meeting of the Eng 1 ewc,c,d H c,u <: i ng Au trir:i-i t r' Board of Commis'=ioners will be he ld r.<n September 2 1 , 1988~ rather than September 28 , 1qas. to .:1 r:c ".:•+nlfl<Od .:lte two of the cc•mmissioners who wi 11 b~ ~n New Y ei :-k September 23 through 28 .attending the NAHRO "'fatic,n al Convention. ~DJOURNt1ENT ~Q!.!00 IT WAS MOVED BV NORLEEN NORDEN TO ADJOURN THE REGU....AR MEETING OF TH E ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGU S T 31, 1988. er1 _ -_ at1,.:-: m""" ___ ---~r!lfr.~.b ~~ Chairman Recording Secreta r y • -9-