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Home My WebLink About1988-09-21 EHA MINUTES9 A • I. I I. ENGLEWOOD HOUSING AUTHORITY Board of Com.1'issic,ners Regular Meeting September 21, 1988 CALL_TO_ORDER The Regular Meeting of the Englewood Housing Authority Board of Comf'Dissioners was called to order at 6:20 p.m . on September 21, 1988, at Simon Center, 3333 South Lincoln St., Englewood, Colorado ,. 80110, by Vice ChainRan B,-adley L. Zieg. ROLL _CALL Members Present: Thomas J. Burns, Chairman* Bradley L. Zieg, Vice Chair-man Norleen Norden, Commission er Gary L. Kozacek, City Council Member R. J. Ber I in , Cc•amissi Cin£>r • Members Absent: · None • III. Also Present: Paul Malinowski, Executive Director Mary A. Ryan, Recording Secreta1-y Richard Wanush, Di rector, City of Englewood Dept. of Community Development•* Janet M. Grimmett, Rehab Financial Specialist, City of Englewood Reh a b Depart1nent** READING_AND_APPROVAL_OF _MINUTES ~Q!!OO IT WAS MOVED BY NORLEEN NORDEN TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY HELD AUGUST 31, 1988 AS PRESENTED. GARY L. KOZACEK SECONDED THE f10TION. Ayes: Nays: Abstained: Absent: * ** Zieg, Norden, Berlin None Kozacek Burns The Vice Chairman declared the motion carried • Chairman Present Englewood Septeftlber Burns arrived at 6:50 p.m. only for Study Session Housing Authority Board 21, 1988. of of Regular Meeting of eo ... issioners held .. EHA BOC Regular l'leeting September 21y 1988 • IV. v. ~!§!I~ There ..ere no visitors, scheduled or unscheduled,. who attended the Regular fleeting of the Engle.tood Housing Authority Board of co .. issioners held Septeaber 21y 1988. DIRECT~'S_REPORT A. Occupancy Status Report: RevieNed Nith little discussion. Report standard for aonth of August, 1988. 8. Naintenance Status Report: RevieNed Mith little discussion. Report standard for month of August, 1988. C. WAND Status Report: D. Revietted Mith little discussion. Report standard for aonth of August, 1988. Rehab Status Report: Revie.ed with discussion concerning long-overdue Reha. loans. Janet N. Sr i.aaett,. Rehab Fi nanc: ia l Spec i a Ii st,. advised the Board that aonthly delinquency letters go out to all loan recipients Nho are delinquent in their payaents. The letters becoae increasingly strong as tiae lapses and the loan balance is not brought current, Nith follo..-up correspondence from the City of EngleNOod City Attorney•s office. The Executive Director stated that a new billing procedure has been iapleaented on the City's coaputer systea. On the new systea, late payaents, principal only payaents, and any delinquent aaounts will be shoNn on the aonthly bill. This was not possible Nith the old billing systeM. Advantages and proceedings were due rehab loans. disadvantages of starting foreclosure discussed regarding soae of the past The Executive Director stated he felt each loan should be looked at individually to deteraine Nhether or not to initiate foreclosure proceedings. He also suggested ::::~ t!h~n~:'.'.::eL~:~..:;-:::::.::e;:r:~..:::~..:;:;:'s who reco.....,nd. -2- ' EHA BOC Regular Heeting Septeaber 21, 1988 • • NOTE: I. • Councilman Kozacek suggested that once a I c,an becot1Res twelve aonths delinquent~ a full ,-eview c,f' the loan should take place. He also as.ked that staff' be directed to evaluate the policies on rehab lc,ans and 111ake recoaaendations as to hoN the loans sh~uld be handled Nhen they becoae delinquent. eo ... issioner Berlin stated that t..elve .onths MOuld be a good tiae liait for revie..ing delinquent loans. Vice Chairaan Zieg stated he 1«>uld like Staff to reco-nd Nhen a foreclosure should be initiated and asked that Staff put their recoaaendations c,n delinquent Rehab Loans and hoN to handle theta in Mriting for the next Board Neeting. Janet 6riaaett stated she MOuld like to see a standard policy adopted setting forth procedures on delinquent rehab loans at · pre-set intervals, i.e., b aonths delinquent, 12 aonths delinquent, etc. eo .. issioner Norden stated that she felt the Rehab Loan Prograa should be Marketed aore aggressively to let EngleNOod citizens know that the progra• exists. Chair.an Burns arrived at this point in the aeeting • DISCUSS ION ITENS.1._NOT I CJNS 1 _AND RESCJLUT IONS: A. Approval of Sheridan Housing Authority/EngleNOod Housing Authority Intergovernmental Agreeaent (Tabled fro• 08/31/88 EHA BOC Neeting). Under the Section B Ex. Certificate progra•, households that receive a Certificate for rental assistance must select a rental unit that is located inside the corporate liaits of the governaental agency issuing the certificate. The EKecutive Director of the Sheridan Housing Authority approached the fort11er Executive Director of the EHA concerning a nulllber of pec,ple residing in Englett0od Nflo have children attending Sheridan schools. Sheridan Housing Authority issues Housing Certificates to households lillho have children attending Sheridan schools but residing in Engletot0od . -3- ' EHA BOC Regular Meeting September 21, t 1:/88 • TIie proposed .'lq,-eement wou lrl a JI ow Shpr i r.l ,:1n ll11C1 !' 1 nq Authority to enter into approximate ·ly fift.f!E'n H(\f' Contracts (Certificates> with own~rs or m~naqPt s of· rental units within the City of Englewood, c.n, betiill.t c.,f· households from ~iHA'~. waiting list in order t;o qu.:d i fy these househo Ids to reside in the Ci t y of Frig I f..llwood i..HH1 receive a r ·ent subsidy. Sherirlan Housinq Aul:IHH" tty would reciprocate by authorizing EHA tn ente,· into approximately fifteen HAP Contr·acts or · llousing Vnuc:he,- Contr·acts with owners and or manaqers of' •·enta I . 11n 1 t s within the City fff Sheridan, on hehalt· of hm,sPholds t ·rom EHA'•; waiting list certifie-d to n~ceivc~ cent,11 assistance under the Sect1on 8 Ex. Housinq Payment ~, Program. Th1:.1se households would then he qu,:ilific:-oci l.o reside in the City of Sher .idan and recf?1v1~ a n '.:!nt: subsidy. The initial term of this pr·npo<:,Pd agret~mt.,mt. was set at one year. Oi scuss ion ensued rega,-d J ng whethPr cw not t.h 'i. s was a legal agreement. Commissioner Nordt~n st.r1t,Pd that HUD is pushing for housing authorities .to allnw penpl<:> to be able to move with housing vouchers. She also stated that she was f 'airly r.ertain that thP.re was a p1ovis1on in the Section 8 Cr::1rtificate requlation•:, which wnul. al low this situation r·equested by Sheridan Ho11s1n1. Authority to take place contractually. Executive not see aqr-eement, Di rec.tor Ma .I inowski stater! that EHA st:aff' did any benefits to the EHA unrlf?r thP. propo•,ed but had no particular objec.tion tn it. Councilman Kozacek stated he felt the proposed Agreement should go before the City nf Englewood City Attor·ney to deter-mi m~ the lega.1 i ty at· the proposPr.l situation and then before City of Englewood City Council for approval. Chairman Burns did not feel ,t was necessary to submit the proposed Aqreement to Englewood City Counc i I t ·or approval. Executive Director Malinowski stated that the amount of benr.!fit the EHA would realize was neqliqible and tlH~ amount of work nf-.~eded to deter·mi ne 1 f the propnsed agreement was 1 ega l seemed consider ah le; and hf:• therefore recommended that the Intergovernmental AgreemF!nt between Sheridan Housi.ng Authority iJnd the Englewood Housing Authority for the ahove -·st.ated purpose not be approved. • EHA BOC Regular Meetinq .ptember 21, 1988 MOflON IT WAS MOVED BV VICE CHAIRMAN ZIEG TO NOT I\PPROVE THE INTERGOVFHNM ENTA L AGREEMENT WHEREBY SHERIDAN HOUSlNri AlHHORITY WOULD ENlER INTO HAP CONTRACTS WITH OWNERS AND/OR MANAGERS OF RENTAL UNlTS WJ.THfN HIE CJlY OF ENGLEWOOD. Ayes: Nays: Abstained: Absent: • • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. B. Approval to Change Eng 1 ewood 1-tous i ng Author i t y f'o s i t i o ri of "Clerical Technician" to "Housing Spec ial i st" a nd Creation of Additional Part -·time "l·lot.J !:i ing Sp ec ialist" Position. When the EHA position of "Cleric:al f echn i cian " w ;1rs created, the dut i es included recept i onist ·fun c tions .:a s well as adm i ni.strat i ve functions appr·opriat.e to t.-he Section 8 Ex. C e rtificate and Voucher prog r ams . lhe Clerk-·Typist pos i tion has r ·educ:ed th e c lf'?1·i c:al port i on of t h e c ler·ica .l technic1.an .inb whi h :> mor p administrative func tions have been added to thP latt.e1 ·. The current Clerical Techn i cian perf·orms ma ,·E• admi ni st,·at i ve dut i es than cl e,· ica 1 inc lurt i ng some of the functions performed by the Leased Housing Manag ~r such as dealing with land lords, tena n tc:; and agf~n c i es in the Certificate and Voucher pro~rams. Additionally, the outgoing O c cupanc y Supervisor ha s expres s ed an inter·est in working on a part-time basis with the F.Hf.l. Her duties would he the same as the "Cl e ,·i c al Technician's" dut i es. The Executive Direc tor recommended changing the posit; ion t i t 1 e ot "Cle,· i c a 1 Technician" to "Housing Specialist" <'l nd fu r thee recommended creation a f a pa r t ···t. i mP. por;; i t. 1 on i. n addition to the already one full-time positio11 for lh R purpose of retaining Elaine Wi\hlquist on a p.:irt:-t .i me basis. -5 EHA BOC Regular Meeting September 21, 1988 It was asked by Chai r•an Burns if these per so.nne. changes would have a fiscal impact on budgets Executive Director t'lalinowsld stated that there would be no increase in the Housing Specialist's salary for the person currently in the clerical technici.an position. Since there NOuld be an additionaJ part-time position, it i«>uld iapact the budgets fiscally; however, the funding for the part-ti111e posit1c,n wa.s within the EHA's budgetary allowance fc-r this yea,-. The Executive Director also had infor•ed the person accepting the part-tiae position that, pending Board approval of the new position, it would be reviewed in three aonths and in six months to see if the position was still required or still fiscally possible. The EngleMOod Housing Authority Board of Cow,iissioners deferred to the Executive Director's reco11111lenda.tion that the title of •clerical Technician• be changed to •Housing Specialist" and that an additic,nal part-ti..e position of "Housing Specialist• be created. IT WAS l'IOVED BY COl"l'IISSIONER NORDEN TO APPROVE TtE CHANGE TO HOUSING AUTHORITY POSITION OF ·CLERICAL TEO.,ICIANu TO SPECIALIST" AND FURTtER APPROVE THE CREATION OF AN ADDITIONAL HOUSING SPECIALIST POSITION. R. J. BERLIN SECONDED HE MOTION. ENGLEWOOD ·HOUSING PART-Tl l'IE. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairaan declared the nt0tion carried. C. Review of Narketing Strategies for EHA Properties. The EngleMOod Housing Authority fro• tiae-to-tiae sells property it owns. There is J'K.\ definite •arketing policy set by the EHA on for-sale properties. Options available are: 1. 2. 3. 4. s. List property with a real estate brokerage; List property but actively aar~et through c,ther aeans; List property through EHA in -..ilti-list thereby reducing co .. ission paid; Seek proposals fro• real estate brokers for aarketing; Aggressively aarket properties advertising, outreach, etc., withol,t any through agent. -6- through listi,. EHA BOC Regular Neeting Septenlber 21, 1988 • The Executive Director had no specific l:-ecommendation on the options shoNn above. Each option w~s discussed as to its pros and cons. IT WAS l10VED BY BRADLEY L. ZIEG THAT TIE EXECUTIVE DIRECTOR OF HE ENGLEWOOD HOUSING AI.JTHCRITY SEND A REOlEST FOR PROPOSALS TO RESIDENTIAL REAL ESTATE BROKERS Y«J HAVE TIEIR OFFICES WITHIN TIE CITY OF ENGLEWOOD AND WHO ARE l'ENBERS OF THE BOARD OF REALTORS. GARY L. KOZACEK SECONDED THE t10TI0N. Ayes: Nays: Abstained: Absent: • • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chair.an declared the t1NJ1tion carried •. D. Approval of Subaission of Per.anent Financing L c•an Application to ~A for WAND. Acquisition financing for the WAND properties Mas provided by First Interstate Bank of EngleNOod, on a one-year tera. This financing is collateraJized by a Certificate of Deposit held at First Interstate Bank of EngleNOod. The ter• of this loan wi 11 ,e .xpire on Deceaber 29, 1988. Janet 6ri..ett, Housing Rehab Financial Specialist has been NOrking with the •ost likely provider of per.anent financing, C~A, through their 501(c)(3) bond prograa. Since the EHDC NiJJ be the ultiaate owner of all the rental properties, any loan eventually given Nill be in their naae. Variol.•s scenarios Nere presented to the Cotnfllissioners to review. The scenarios ..ere developed to determine maxiaua mortgage available, cash equity needed, and five-year cash floN pro-foraas. The scenarios Mere based on the use of aarket rents and project-based vouchers. Each scenario Mas revietted at length. It ..as deterained that rental incoae generated fro~ the properties NOuld not be sufficient to warrant ~A lending EHDC the funds needed unless the EHOC, through the EHA, provided initial equity or an ongoing operational subsidy. It ..as decided that interest income from Certificates of Deposit NOuld be pledged as incoae for these properties in order to justify ~A lending the EHDC the funds to coaplete the WAND rehabs and to avoid having to coae up Mith ini.tial EHDC equity. It ttas deterained that a resolution should be passed stating this intent and sub•itted Nith the ~A loan application. -7- ... EHA BOC Regular Neeting Septetllber 21, 1988 • BRADLEY L. ZIEG NOVEi> TO APPROVE RESCLUTION NO. 12, SERIES OF 1988~ PLEDGING TIE INTEREST FRO'I EHA CERTIFICATES OF DEPOSIT AS INCOME FOR THE WAND RENTAL UNITS IN ORDER TO SUFFICIENTLY OFFSET THE ANOUNT OF EHDC 1 S OWNER EQUITY IN ORDER TO QUALIFY FOR A CHAFA LOAN TO CONPLETE THE REHAB AND DEVELOPl'E.NT OF TIESE UNITS. R. J. BERLIN SECONDED THE 1'10TI0N. Ayes: Nays: Abstained: Absent: VII. VIII. IX. Burns, Zieg, Norden, Kozacek, Berlin None None None The Chair.an declared the aotion carried. FINANCIAL._REPORT Net Operating Bain/Loss for Public Housing discussed. CONSENT AGENDA the WAND/Baker units ...as discussed. saall toNTI beats aaid vastness of article in the Rocky 11ountain News The open house for 11 Englet«>od, Heart of aetropolitan area•, an was discussed briefly. GEl'ERAL DISCUSSION • A. eo .. issioners Choice Nothing presented for discussion .8. Director •s Choice Executive Director l'lalinowski requested vacation tiMe for the period October 7 -12, 1988. This leave tiae had been discussed Mith the Board at the time of the position offer. Approval Nas granted. Executive Director l'lalinowski updated the eo .. issioners on the source of the leak at Orchard Place. It Mas his opinion, after conducting a controlled leakage test, that the source of the leak Nas the fault of the Materproofing product and the contractor Nho applied that product. Both the aaR.1facturer of the Materproofing product and the contractor "'10 applied the product have been notified that they NOuld be expected to honor their warranties. -B-• ,I EHA BCX::: Regular Meeting September 21, 1988 • x. Relocation of the Engletitood Housing Authority Adainistrative Offices was discussed. It was deterained that the Siaon Center baset11ent would be too expensive to develop as office space. Lengthy discussion ensued regarding the pros and cons c,f renting sufficient space. The Executive Director stated that the EHA could take soae initiative and see Nhat space is available on the market ""1ich NOuld accoaaodate the entire EHA staff. The Requests for Proposals for Legal Services Mere discussed briefly. IT WAS 1'EVED BY SARY L. KOZACEK TO AD.JOURN TIE RE6LLAR NEETIN6 CF THE ENGLEWOOD HOUSING AUTHORITY t£LD SEPTE"BER 21, 1988 • • T~ Chair.an ---~~-d d_;ai~----------tlary A. Ry,an / Recording Secretary -9- •