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HomeMy WebLinkAbout1988-10-26 EHA MINUTES, • I. II. • EN6LEWDOD HOUSIN6 AUTHOR I TY Board of Co-issioners Regular l'leeting October 26, 1988 .. 9 B 1 The Regular 11eeting of the EngleMOod Housing Authority Board of Comaissioners was called to order at 6:30 p.m. on October 26, 1988, at Siaon Center, 3333 South Lincoln St., Englewood, Colorado, 80110, by Chairaan Thomas J. Burns. ROLL CALL l"lellbers Present: Metllbers Absent: Also Present: Thomas J. Burns, Chair.an Bradley L. Zieg, Vice Chairman Norleen Norden,_Co.,.issioner Gary L. Kozacek, City Council Neaaber R. J. Berlin, eo .. issioner None Paul Nalinowski, Executive Director l'lary A. Ryan, Recording Secretary Steve Ozburn, Rehab Construction Specialist, City of Englewood Rehab Department. The Executive Director suggested that the Board of Co11101issioners consider moving forward in the agenda to ite11 No. VI .. C. 0 3316 S. Penn, 3392 S. Penn and 431 E. Girard Request for Rehab Funds• in order to take advantage of Steve Ozburn's presence at the first part of the meeting in case there are questions he could answer on this aatter. However, the Ninutes of the Regular Meeting of the Englewood Housing Authority Board of Coaftlissioners held October 26, 1988, will follow the Agenda sequentially. IT WAS l"IOVED BY GARY L. KOZACEK THAT TIE ENGLEWOOD HOUSING AUTHORITY BOARD OF COl'l'IISSIONERS l'IOVE TO ITEN VI.C. ON TIE AGENDA, •3316 S. PENN, 3392 S. PENN AND 431 E. GIRARD REQUEST FOR REHAB FUNDS• AT THIS POINT OF THE MEETING IN ORDER TO HAVE STEVE OZBURN PRESENT FOR DISCUSSION AND Ql.ESTIONS ON TH IS ITEl'1. R. J. BERL IN SECONDED TIE NOTION. Ayes: Nays: Abstained: Absent: • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chair.an declared the aotion carried • EHA BOC Regular Nl!eting October 26, 1988 III. "UI.ITES • Page 4, fourth paragraph: D1airaan Burns requested that: •D,airaan Burns did not feel it was necessary to sublltit the proposed Agreeaent to Englewood City Council for approval.• be added to the end of that para.graph . Page 5, f'lotion regarding not intergovernai.ntal agreement betNeen Engll!IIIOOd HA, edited considerably clarify at the request of Collllissioner approving the Sheridan HA. and to shorten and Norden to read; •JT WAS tlDVED BV VICE DIAIRNAN ZIEG m l«JT APPROVE THE IN I ERtilNEiJC ENTAL A6REEJ£NT WIEREBY SHERIDAN HOUSING AUllERITY 1«11.LD ENTER INTO HAP CONTRACTS WITH OWNERS INUCJR ttANA6ERS CF RENTAL UNITS WITHIN THE CTTV OF EN6LEWODD. CON'IISSIOtER NORDEN SECONDED THE NOTION.• l'IOTIC.. IT WAS PICJYED BY NlRLEEN ~ TD APPROVE THE "INUTES OF TIE RE6lLAR NEETIN6 OF 11£ ENBLEWDDD HOUSING AUTHllRITY BOARD CF C0f9'IISSIDN:RS IELD SEPTENBER 21, 1988, AS AtENDED. BRADLEY L. ZIE6 SECONDED TIE ttOTION . • Ayes: Nays: Abstained, Absent: IV. v. Burns, Zieg, Norden, Kozacek, Berlin None None None The D1airaan declared the aotion carried. VISITORS There Nere no visitors, scheduled or unscheduled, who attended the Regular l'IE!eting of the EngleNOod Housing Authority Board of Coaaissioners held October 26, 1988. DIRECTOR'S REPORT A. Occupancy Status Rep.ort RevieNl!d Nith , little discussion. Report standard for the aonth of Septeaber, 1988. • -2- EHA BOC Ragular tll!eting October 26, 1988 • • YI. • B. ltainamance Status Report: Revil!lled wi"th little discussion. Report standard for -,nth of Sl!ptaaber,. 1998. C. WAND Stai;us Reports: The Executive Director revil!Nli!d the newly foraatted WAND Property Statla Report 11ith the Board of Coaaissioners and inforaed thl!II that on Friday,. October 21,. 1988,. loan closings Nere held on 3367 South Pearl St. and 3369 South Pearl St. The Executive Director inforaed the Coaaissioners that the loan closing for 2101 W. Baker Averue 11as also held on Friday,. October 21,. 1988. D. Rehab Status Report: Revil!IIIKI with little discussion. Report standard for aonth of SeptlNlber, 1988. Vice Dlairaan Director to C:0-issioners Board tleeting Zieg stated that he NDUld like the Executive use the Director's Report to update the on any activity froa the previous aonth"s for llhich they have requested such an update . DISClJSSIDN ITEJIS, tlOTIDNS AND RESOLUTIONS: A. FY"89 EHA Operating Budgets It ..as deterained by the Board of eo .. issioners that a Special l'leeting should be held at Nhich the FY"99 Engll!NOOd Housing Authority Operating Budgets could be given due consideration Nithout the tiae constraints of the Regular l'll!eting of the Englewood Housing Authority Board of Coaiaissioners. The Special fleeting is scheduled for Wednesday, Noveaber 9, 1988, at 5:30 p .... to be held at Siaon Center. -3- EHA BOC Regular Meeting October 26, 1988 e. No._Day~ Delinguent 30 60 60 90 90 120 120 150 150 180 180 -+ If paid at any time Foreclosure Policy on Rehab Loans • The Housing Rehabilitation Program currently has a written delinquency and foreclosure procedure. In practice, some of the procedures are not followed and should be revised. At the Regular Meeting of th e Englewood Housing Authority Board of Commissioners held September 21, 1988, it was noted from the monthly RPh ,lh report that there were a number of delinquent loans . It was felt that some Board review should he done fo1· possible foreclosure proceedings. The Board directed Staff to propose a revised foreclosure policy which was reviewed at this meeting. The following is the proposed delinquency and foreclosures policy for the Rehab Loan Proqram reviewe d by the Board of Commissioners: __________________ Action------------------ Delinquency Letter No. l from Rehab Finance Specialist Delinquency Letter No. 2 from Executive Di rectnr· Delinquency Letter No. 3 from EHA Board Review If Board elects foreclosure, if Board elects not to collection agency Chairman City Attorney letter~ foreclose, send to If Board elects, foreclosure action Thank You For Payment Letter , • .. If no response is received from the delinquency letters, a special letter is sent to the homeowner by the City Attorney. This letter allows the homeowner one last opportunity to pay the delinquent payments prior to demanding payment of principal and interest in full by initiating foreclosure proceedings. Any foreclosure proceedings are handled by the City Attorney's office. Commissioner Norden suggested that delinquency letter No. 1 be signed by the Rehab Financial Specialist, delinquency letter No. 2 be signed by the Executive Director, and delinquency letter No. 3 be signed hy the Chairman of the Board of Commissioners. Each letter becomes increasingly str.ong in its wording. It was also suggested that the "fill-in-the-blank" letters be discontinued and the letters be put on the word processor and the appropriate information filled in on each letter individually to be. more effective. -4-• EHA BOC Regular Meeting October 26, 1988 • A further suggestion was that a collection agenc y be brought into play between 150 and 180 days del inqUlmcy on a loan if the Board elects not to foreclose on the property. The EKecutive Director stated that Rehab Loans which are between 120 and 150 days delinquent will be brought before the Board of Commissioners for review. MOTION IT WAS MOVED BY GARY L. DELINQUENCY AND FORECLOSURE BERLIN SECONDED THE MOTION. KOZACEK TO ADOPT THE REVISED REHAB POLICY AS OUTLINED IN THESE MINUTES. LOAN R. J. Ayes: Nays: Abstained: Absent: • • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. C. 3316 S. Penn, 3392 S. Penn and 431 E. Girard Reque5t for Rehab Funds. Steve 3316 Ozburn presented an updated cost analysis for S. Pennsylvania, 3392 S. Pennsylvania, and 431 E. Girard. 3316 s._PennsyJvania: A review of this property included previous motions passed by the EHA Board of Commissioners whereby $17,000 for rehab was approved on June 29, 1988. $8,500 was to be a OY. interest rate loan, due and payable upon the sale of 3316 S. Pennsylvania, and the remaining $8,500 from the Rental Rehab Program. Steve Ozburn informed the Board that there was a cost overrun of $3,650 already incurred on this property in addition to a Rental Rehab Program Funds shortage of $1,000 because RRP funds for a two-bedroom unit are $7,500 rather than $8,500 and this unit was a two-bedroom unit. Because of basement ceiling height and the lack of an egress window, this unit could not at present have a third bedroom in the basement. An additional $1,000 was needed to take care of items originally delegated to the Maintenance Staff to handle by the previous EKecutive Director, but now delegated to the Rehab Staff to finalize for a total of $5,650 in known needed additional funds. The Board instructed Mr. Ozburn to determine the feasibility of getting a third bedroom in the basement. Mr. Ozburn estimated that the additional bedroom in the basement would cost about $2,000, with Sl,000 .of that coming from the Rental Rehab Program due to the increase in bedroom numbers. -5- . .... EHA BOC Regular fleeting October 26, 1988 l'IOTIDN ~ IT WAS ttCNED BY 6'IRY L. KOZACEK TO N'PROVE AN ADDITIONAl.. $5,650 FRON~ SINON CENTER DPERATitE RESERVE FUND TO IE USED FDR FINALIZING TIE REHAB l«JRIC: ON 3316 SOUTH PENNSYLVANIA. STAFF IS DIRECIED ro DE1E.Rl"IINE TIE FEASIBILITY CF A THIRD BEDRCXJtl IEIN6 PLACED IN TIE BASEJENT CF 3316 SOUTH PBl'ISYL.YANJA. NCR..EEN N:RDEN SEIXNJED TIE l'IOTIDN. Ayes1 Nays1 Abstainad1 Absant1 Burns, Zil!~h Norden, Kozacelc, Berlin Notw Nolll! Nolll! Th• Chair .. n declared the motion carried. 3096 South Lincoln St. Further South discussion Lincoln St. Coaaissio'fll!'rs that Nas $14,500 rather !5Urplus of S2,500 this surplus NDUld the bathrooa and the conc..-ned the Steve Ozburn Rehab NDrk done at 3096 inforlll!d the Board of the total cost of rehab ..,rk on this unit than the estiaated $17,000. A cost exists. It 11as deterained that $500 of be used to replace the linoleua tile in carpet in the living rooa. 3392 South Penns~lvania St. Lengthy discussion ensued regarding the rehab NDrk propo for 3392 South Pennsylvania. At the ~une 29, 1989 Regula tteeting of the EngleMOOd Housing Authority Board of eo .. issioners, a aotion ..as passed approving the expenditure of Siaon Center Operating Rl!!seuve Funds in conjunction Nith SB,500 in Rental Rehab Funds for the rehab NDrk needed on this unit. Steve Ozburn inforlll!d the Board of Co-issioners that due 'to condi'tions Nhich ..ere unobserved Nhen the unit NaS occupied, an engineering fir• had been consulted and was reco nding structural repairs to 'the existing roof and floor to correct sagging in thea caused by overload. Steve ..as also recoaaending that the stairs to the fourth, upstairs, bedrooa be relocated. Bids on this project had been returned and hard costs indicated a need for $23,000 in addition to the $17,000 already approved to aake the house struc'turally sound and to alleviate the hazardous stairs. The Board discussed at length the cost of placing a aodular hoae of siailar size on the lot but deter~ined that this NOuld be cost prohibitive. -6- • EHA BOC Regular tteeting Octobar 26, 1988 ttOTICIN WAS ...:NED BY NCIRL.EEN NDRDBI TO APPRCNE TIE ADDITICNAI.. LOAN CF $23,000 <AT ZERO PERCENT INIEIESI RATE TO BE DlE AND PAYABLE I.FOIi TIE SALE CF 3392 SOJTH PB916VLVANIA> FRml TIE SlltDN CENTER CFERATIN& RESERVE FUND m REHAB TI£ WAND l.NIT LOCATED AT 3392 SOUTH PENIISYLVANIA.. SARY L. KDZACEI< SECONDED TIE ttOTICIN. Ayws1 Nays1 Abstail"IINl1 M>!lmltl • • Burns, Ziag, Norden, Kozacek, Berl in None None None The Chairaan declared the motion carried. 431 E.ast Girard This project .as bid for rehab NDrk in Karch,. 1988. Bids 11ere set aside bec-.ise several offers to purchase 1:he property in •as-is• condition had been aade. HoNever, the property has not sold in an •as-is• condition. Staff reco-•nds a coaplete rehab of the unit to render it aore Attractive to potential purchasers. The toal cost; of the Rehab NDUld be the EHA's since this is not a Rental Rehab Prograa project. A complete rehab of the structure .muld include toal electrical rewire; total 1'11!111 pluabing; total lll!W heating syst-; total fll!N kitchen; total paint, inside and outside; total 111!11 bath; tohl 111!11 floor coverings; new theraal NindoNS; 111!11 garage roof and overhead door; and ne111 gutters and doNnSpouts. Staff also reco-ended, due to the age of the unit and the aany coats of paint already existing on the shingles wsed to side the unit, that aluainw11 siding be considered plus a l1E!N roof. Lengthy discussion ensued regarding the cost effecti"ew&E.:ss of rehabbing this hoae versus aore marketing attempts to sell it i .n an •as-is• condition. Steve Ozburn indicated that the approximate cost of all rehab NDuld be $26,000. DiSCU!lsion then centered around hoN auch ..,ney NOuld have to be spent on 431 East Girard to aake it aore marketable. The purchase price of approximately SSft,000 plus rehab NDrk of $26,000 NOUld total $80,000 of the EngleMOOd Housing Authority's aoney invested in this unit. C:O..issioner Norden stated that a purchase price of $80,000 NOuld render this unit unavailable to potential purchasers acc·ording to D-tftFA guidelines for low-to-.oderate incoae persons. Discussion ensued regarding Nays to enable the EHA to sell this unit, after rehabilitation, to a low-to-aoderate income faaily. The eo .. issioners• intent ..as that Staff find a 111ay to enable a low-to-aoderate incoae faaily to purchase this unit • -7- • EHA ' BOC Regular Meeting October 26, 1988 MOTION • IT WAS MOVED BY BRADLEY L. ZIEG TO AUTHORIZE THE SPENDING OF S25,l00 TO REHAB 431 EAST GIRARD AND THEN MARKET FOR SALE. Discussion ensued. NOTE: Motion died for lack of a second. • MOTION IT WAS MOVED BY GARY KOZACEK TO DIRECT STAFF TO AGGRESSIVELY MARKET t•31 EAST GIRARD FOR $55,000 IN AN "AS-IS" CONDITION FOR 120 DAYS AND IF THE HOUSE IS NOT SOLD AT THE END OF THAT TIME, TO RE-EVALUATE THE SITUATION. Discussion ensued. NOTE: Motion died for lack of a second. MOTION IT WAS MOVED BY NORLEEN NORDEN TO DIRECT STAFF TO REHAB 431 EAST GIRARD IN AN AMOUNT NOT TO EXCEED $80,000 <PURCHASE PRICE PLUS REHAB COSTS) WITH THE UNDERSTANDING THAT ONCE THE REHAB IS COMPLETE THE HOUSE WILL BE FIRST OFFERED TO A CH~FA-ELIGIBLE BUYER WITH A DEFERRED LOAN MAKING UP THE DIFFERENCE BETWEEN THE $80,000 PURCHASE PRICE AND THE AMOUNT THE CH~FA-EL.IGIBLE BUYER CAN QUALIFY TO PAY. ~~::;~:s~~0 .:n:~:d~ar'.:;!E.:..,t~!n:a:5 d~~~~:=5 :hat this motio~ MOTION IT WAS MOVED BY NORLEEN NORDEN TO DIRECT STAFF TO REHAB 431 EAST GIRARD AVENUE TO THE EXTENT THAT THE TOTAL DOLLAR AMOUNT <PURCHASE PRICE PLUS REHAB WORK> DOES NOT EXCEED $80,000.00. GARY L. KOZACEK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. MOTION -~----- IT WAS MOVED BY NORLEEN NORDEN TO MARKET 431 EAST GIRARD AVENUE FOR A PERIOD OF TIME NOT TO EXCEED ONE HUNDRED-TWENTY <120> DAYS AFTER THE COMPLETION OF REHAB WORK TO CH~FA-ELIGIBLE BUYERS ONLY. GARY L. KOZACEK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. -8- • • EHA BOC Regular tteeting Ck:tober 26, 1988 VIII. IX. FINANCIAL REPORT Discussion ensued regarding Public Housing expenses due to extraordinary aaintenance and capital expenditures. It ..as d•terail'll!!d that the Siaon Center Budget for FY 1 BB should be revised in the •Budget t'lonth• coluan and •Annual Budget• column to reflect the loss of interest inc:oae because ~f the WAND Loan Collateral CD at First Interstate Bank Nhich Mas not deducted fro• the budget. The Executive Director informed the Co .. issioners that the Elati Street Triplex Budget shows that the insurance costs and ..ater/seNer costs Mere substantially aore than originally budgeted for. Noted briefly. 6BERAl.. DISC ISSICJN A. Coaaissioners• Dloice • Norleen Norden stated that she felt it NaS iaportant for all of the EngleMOod Housing Authority Board of eo .. issioners to becoae individual aeabers of National NAIIRO. IT WAS ltDVED BY NCJRI...EEN NlRDEN THAT TIE ENGLa,acm HOUSING AUTHORITY PAV FOR TIE NENBERSHIP FEES FOR ALL OF ITS CCl'MISSICINERS TO BECOtE INDIVIDUAL l£NBERS OF NATIONAL NAI IRO. Bl'RY L. KOZACEK SECONDED TIE ..aTION. Ayes: Nays: Abstained: Absent: • Burns, Zieg, Norden, Kozacek, Berlin None None None The Olairaan declared the aotion carried • .. EHA BOC Regular tteeting October 26, 1988 IT WAS FOR Tl£ DIRECTOR l'IDTION. l'IDTIDN • l'IJVED BY BRADLEY L. ZIEG THAT TIE EN6LEWOOD HOUSING AUTHORITY PA INDIVIDUAL. NATICINAL NAIRJ tEJtBERSHIP DlES FOR TIE EXECUTIVE Ayes: Nays: Abstained: Absent: CF TIE EN6LEWOCJD to.JSIN6 AUTI«JRITY. &ARY L. KOZACEK SECONDED TIE Burns, Zieg, Norden, Kozacek, Berlin None None None The Dlai.-.an declared t.he aotion carried. Co-issioner &Ary L. Kozac:ek inforaed t.he eo-issioners that the City of EnglellDOd City Council has transferred the funding of the Housing Division Confidential Secretary position tot.he EngleNOod Housing Authority. HI.a stated that all benri'its currently held by 11ary A. Ryan, Housing Division Secretary, are to be kept intact (personal leave, annual leave, retireaent>. The Executive Director stated that there Nils soae question raised by the Acting Director of Finance as to Nhether or not it MOUid be possible to lceep the Housing Division Secretary's retireaent plan Nith the City of Engle1110od intact. Councilman Kozacek stated that he NDuld approach City Council on the idea of adopting all of the EngleNOod Housing Authority eaployees into the City o.f, Engle..ood's Retireaent Plan. IT WAS tlOVED BY BRADLEY L. ZIEG TO REUUEST THAT Tl£ CITY CF BELEWOOD CITY COUNCIL ADOPT ALL EN6LEWOOD HOUSING AUTHORITY El'FLDYEES INTO TIE CITY OF EN6LEWOCJD 1 S RETIREIENT PLAN. R. 3. BERLIN SEa:NJED TIE l'UTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairaan declared the aotion carried. that if City Council does not employees into the City of the Executive Director Nill fleeting of the Englewood plans for the Board to The Executive Director stated approve t.he adoption of EHA EngleMOod's Retireaent Plan, present, at tile next Regular Housing Authority, retireaent consider for the EHA eaployees. -10- • EHA BOC Regular Meetinq October 26, 1988 • B. • Councilman Kozacek informed the Board o f Coinm isr:.~onPi-<, that Counc i Iman Clayton had requ e ~ ted 1·rom l.h P Englewood Housing Authority a 1 i s t of all prop e r tier:; owned by the EHA and the amount of ta><e~. which would br paid on these properties if they were no t nwnr:-~c:t hy ,1 non-profit organization like the EHA. D1sr-u sc;io n ensued regarding publi c informdt i on <'.\nd t:h e dissemination thereof. Director's Choice The Executive D i rector informed thP. B0 ,1r·d nf" Commissioners that Guy Blasi had been offe rPr1, and had accepted the position of Oc c upanc y Suprrv .i s cir ·/Publ :ic Housing Manager. Yvonne Gonzales, forme r Publi c Housing Manager had assumed the position nf S i mon Center Manager·. El a i ne Wah 1 qui st had a,;c:;umed t h F• position of part-time Housing Specialist; and th e full time Housin<J Specialist, Sharon Cowherd, hacl ri~s i q n e il to accept a position closer to h t-::?r home. The E><ecutive Dirertor informed the Bo ~rd o f Commissioners that he had given a speer.h to t h P Englewood Rotary Club. Vice Chairman Zi«cJ CJ stated h e felt 5trongly that the Englewood Housing Authm·i t y should become a member of th P Enql e woor1 f:h a mher 11f Commer c e. He will ohtain some membersh i p i nf"o r m.ition to present at a later date . The E><ecutive Director i nformed the Bo a r·rt nf Commissioners that ~JS Reque s ts for Propo sa l•, on L.eg,il Services had heen sent out. No pr·oposals harl hP P.n recP.i.ved back to datP.. The RFP deadline i •; NovP mber 15, 1988. The Executive Director stated that the RFP fnr Aurl i t. Services for FY'88 should be sent out s oon. Discussion ensued regarding the RFP for mar k eting t h H EHA ·for -sale properties. The E><ec-u t i V P Dir PC t ;or informed the Board that he was approachrd hy Ni r k Adams, a member of the South Suburban Board nf R P.a 1 bu·•; and its Affordable Housing Comm1ttee, about h a v i nq a me mber of his committee list all FHA for -s ~l e propert j es i n the MLS book. The li s t i nq f ee wou l d h r. waive d by thl? li ":,t i ng broker if th e n ~:.uld. Af tm·· discussion, it was s t i ll felt that th e s t,-:1 ff • .. h o 1dd proceed with the mot i on passed at the Sept e mb e r· B o ;i..-(! Meeting • • " •• THAT THE EXECUTIVF DIRE r:TOR OF THE ENGLEWOOD HOUSING AUTHORITY SENO REQUEST FOR PROPOSALS TO R E S I D E NT I Al.. RFAL ESTATF BHOKF R S WHO l·lf'IVF l Hf-T n FICES WITHIN THE CITY OF ENGL F WOOO AND WHO ARF MF.MBF RS OF THI: no mrn llF REAL TORS." -·11 - EHA BOC Regular Meeting October 26, 1988 x. ADJ'OURNMENT •• MOTION -----··- IT WAS MOVED BY NORLEEN NORDEN TO ADJOURN THE REGULAR MEE"T 1 NG OF TIU: ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD OCTOBER P6, 1.988. (}_~~fl» M. -:~------- ~~as J. ~~rman • -12 •