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HomeMy WebLinkAbout1988-01-27 EHA MINUTES• • • I • I I . I I I . ENGLEW OOD HOUS ING AUTHORITY D Board of Commissioners Regular Meeting January 27, 1988 CALL_TO_ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 7:20 p.m. on January 27. 1988, at Simon Center, 3333 South Lincoln Street, Englewood, Colorado, 80110, by Chairman Thomas J. Burns. ROLL _CALL Members Present: Members Absent: Also Present: Thomas J. Burns, Chairman Bradley Zieg, Vice Chairman Norleen Palmer, Commissioner Ray J. Berlin, Commissioner Gary L. Kozacek, Commissioner Alan M. Feinstein, Exec. Director Mary A. Ryan, Recording Secretary READING_AND_APPROVAL _OF_MINUTES: ~QI1Q~ IT WAS MOVED BY BRADLEY L. ZIEG TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 8, 1987, AS CORRECTED. THE MOTION WAS SECONDED BY RAY J . BERLIN- Ayes: Nays: Abstained: Absent: Burns, Zieg, Palmer, Berlin None None Kozacek The Chairman declared the motion carried • EH ~ BOC Regular Mee 1ng 0 1 /27 i 8 8 IV. v . VISITORS There were no visitors scheduled or unscheduled who attended the Regular Meeting of the Englewood Housing Authority Board of Commissioners held January 27, 1988. DIRECTOR'S _REPORT The Executive Director reported that November and December were cover ed by the Status Reports presented at the Board Meeting held January 27, 1988. It was also reported that the EHA had received 25 more Section 8 E x . Certificates and they were leased up in November 1987. The Waiting List was purged in December. The E x ecuti ve Director reported briefly on a housing applicant who had been on the EHA Waiting List, moved without giving the EHA a new address in June, 1987, and was subsequently purged from the Waiting List according to EHA Policy and Procedures . The applicant, contending that her legal counsel had advised here not • to inform anyone of her whereabouts, had just recently contact ed the EHA and wanted to be reinstated on the Waiting List. Upon review of the atton,ey's letter, it • was co ncluded that the attorney had a dvised her against informing onl y her ex-husband of her whe rea bouts. The Executive Director informed the Commissioners that the Housing Application and the "Information t o Applicant" Sheet wh ich this person received h a d c learly stated that i t was imperative the E HA have a cur ren t ad d r ess at all times other w ise removal from the Waiting List would result. The Exec utive Director then repor ted on a si tuation broug ht t o his attention by Commissioner Kozacek involving a Public Housing family who is requesting a Grievance Hearing because the EHA is i nstituting evicti o n proceedings ag ai nst them. Vic e Cha ir man for November Requests" and month to month . Zi eg 1987 "Wo,-k questioned the Maintenance Repor ts and December 1987 , as fa1-as "Work Completions" not balancing from -2- • • • • E HA BOC Re gular Meeting 01/27/8 8 VI. Commissioner Palmer questioned the possibility of appointing a designated alternate for her in the event she might not be able to attend the Rehab Loan Committee Meetings. It was decided by the Commissioners that rather than appoint a designated alternate, it would be more advantageous to reschedule the Rehab Loan Committee Meetings for a set time each month to facilitate attendance planning by the members. The Rehab Status Report was discussed concerning Rehab Lo a n No. 5 and instituting foreclosure proceedings on the property in order to force the owner to bring the loan up-to-date. It was the suggestion of the Commissioners that a letter signed by Thomas J. Burns, Chairman , be written to Rehab Loan recipients who are delinquent on their loan payments, indicating the Board of Commissioners wants EHA staff to show just cause why foreclos ur e proceedings should not be initiated. DISCUSSION _ITEMS~_MOTIONS_AND_RESOLUTIONS: A. B. L etter to D. J. Dirksen, Director of Office of Housing _Re:_Section_8_Annual_Rent_Adjustments. ___ _ Discussed with regard to the amount of rent currently being paid by HUD on Project C099-0002-001 . It was stated that this is an unresolved issue with a contingency liability since the lower rent could be applied retroactively back to January 1, 1988. The E x ecutive Director stated that the appeal process the EHA was currently involved in with HUD over the implementing of Section 8 Annual Rent Adjustments could be found in neither HUD regulations nor in the Annual Contributions Contract between HUD and the Englewood Housing Authority. Until such time as action was taken by HUD, the appeal process was completed. EHA_Programs_in_the_City_of_Englewood ____________ _ Information presented on EHA Programs within the City of Englewood was discussed briefly. The Executive Director asked if the Board of Commissioners desired to update the EHA Goals and Objectives for FY 88. It was considered critical by the Commissioners that the Goals and Objectives for FY 88 be established. A retreat was tentatively scheduled for February 20, 1988, at which time the Commissioners, the Executive Director , and a facilitator would meet to establish these Goals and Objectives. -3- EHA BOC Regular Meeting 01 /2 7 i 88 C. Miscellaneous_fEQl~~!~-U~date ____________________ _ ARRP __ Units. Discussed as to which units were currently being offered for sale. A recent appraisal indicated a new selling price for 3034 South Galapago of $45,000. The Commissioners were asked by the Executive Director to give direction as to what should be done with this unit in light of the new appraised value. Suggestions offered we,-e: L '.:) ,._ . 3. Keep the unit as a rental. Lower the price to the appraised value. Maintain the unit as for sale, but continue to rent it until such time as it was sold. Baker __ ~Qffi~~-The Executive Director reported that the family trying to purchase the single-family detached home at 2107 West Baker Avenue through • CHAFA had been approved by CHAFA but the underwriters had not approved the family due to credit problems, and the property is again av ai lable fcq-sale. Suggestions we,-e solicited as • to what steps should now be taken to expedite the Si:<.le of this house. Suqqestions offei-ed were: 1. Try t~ get this unit on the Multi List with the stipulation that potential buyers must qualify for CHAFA Bond money. 2. Get e x posure for the house by putting a photograph of it and an accompanying description in "Homes for Sale" a publication designed to advertise homes on the market . 3. Work with the Public Relations Dept. at the Cit y of Englewood in order to get more publi city in the Englewood Sentinel on these homes fo i-sa.le. WAND __ Project. The Executive Director reported that a house purchased by the Englewood Housing Authority with the WAND Properties is currently under an Englewood Housing Authority Section 8 E x . Lease. Since the Englewood Housing Authority cannot pa y itself rental assistance under the Section 8 E~. P ro gram , the ownership of this particular p r opert y had to be resolved. --4-• • • • EH A BOC Regular Meeting 01/27/88 The permanent financing being sought on the WAND properties is for the entire package of 21 properties and it may be necessary that the EHA keep this particular property in its name. This house is to be rehabbed and kept as a rental property. Solutions follows: to this problem were suggested as Deed the property over to the EHDC until permanent financing is secured and then have the EHDC quit claim deed the property back to the EHA. Deed the unit. the EHDC property over to the EHDC and let secure permanent financing on the Discontinue the HAP Payment on this unit. Let legal counsel review this matter with the lender; and if lender is agreeable to financing only the 20 properties, take action at the next Board Meeting to quit claim this property to the EHDC. In order to avoid a conflict of interest situation as set forth in Section 2.13 of the Section 8 Ex. Annual Contributions Contract and Paragraph 5 of the Housing Assistance Payments Contract, quit claim deed the house immediately to the EHDC. ~QI!Q~ IT WAS MOVED BY NORLEEN PALMER TO DIRECT THE EXECUTIVE DIRECTOR TO QUIT CLAIM DEED THE PROPERTY RECENTLY PURCHASED BY THE ENGLEWOOD HOUSING AUTHORITY FROM SWEDISH MEDICAL CENTER FOUNDATION AND LOCATED AT 3396 SOUTH LOGAN STREET TO THE ENGLEWOOD HOUSING DEVELOPMENT CORPORATION CONTINGENT UPON ADVICE OF LEGAL COUNSEL AND LENDER'S PERMISSION TO DO SO. RAY J. BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent; Burns, Palmer, Berlin Zieg None Kozacek The Chairman declared the motion carried • -5- EHA BOC Regular Meeting 0 1 /2 7 /88 D. Request to Revise Public Housing Security Deposit EQ!i~~-------------------------------------------- Brief discussion ensued regarding the current security deposit being the greater of $50.00 for elderly families and $100.00 for all others, or the resident's Gross Family Contribution. It was explained to the Commissioners that when a tenant damages a unit, there are increased repair costs incurred by the EHA upon vacation of the unit. Staff recommended that the Public Housing Security Deposit Policy be changed to read: "Prior to Occupancy, the family accepted as resident shall pay the EHA a Security Deposit. The Security Deposit is $50.00 for elderly families and $200.00 for all others, or the resident's Gross Family Contribution, whichever is greater." ~QI!Q~ IT WAS MOVED BY BRADLEY L. ZIEG TO REVISE THE PUBLIC HOUSING SECURITY DEPOSIT POLICY TD READ: ''PRIOR TO OCCUPANCY, THE FAMILY ACCEPTED AS RESIDENT SHALL PAY THE EHA A SECURITY DEPOSIT. THE SECURITY DEPOSIT • IS $50.00 FOR ELDERLY FAMILIES AND $200.00 FOR ALL OTHERS, OR THE • RESIDENT'S GROSS FAMILY CONTRIBUTION, WHICHEVER IS GREATER." RAY J. BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VI I. VIII. Burns, Zieg, Palmer, Berlin None Nc,ne l<ozacek The Chairman declared the motion carried. FINANCIAL_REPORT Lengthy discussion ensued regarding line items and year to date budget percentages. Upon thorough review of the Financial Report, it was requested that a revised Financial Report for the month ending 11/30/87 be submitted at the next regularly scheduled Board Meeting to be held on Februar y 24 , 1988. CDNSENT_AGENDA All items were noted briefly. -6-• • • • EHA BO C Reg ular Me e ting 0 1 127 /88 I X • GENERAL _DISCUSSION A. Commissioners' Choice NOTE: B. The City of Englewood's snow removal policies were discussed relative to Simon Center and Orchard Place. Chairman Burns to attend to the meeting. Director's Cho i ce was called out of the meeting a phone call at this point of The Executive Director explained to the Commissioners that a multi-purpose Community Development Block Grant Application for FY 88 had been initiated by the City of Englewood Departments of Community Development and Public Works to support the City's continuing Housing Rehabilitation Project and the Broadway Big Dry Creek Bridge Improvement Project. The Application requests the following amounts: $220,000 to rehabilitate and/or replace 20 housing units throughout the City of Englewood; $30,000 for administration; and, $250,000 to widen the west side of the Broadway Big Dry Creek bridge to allow for another lane of traffic and a pedestrian crossing. Approximately $120,000 of the rehab funds is budgeted for Phase II of the WHERE, Inc. relocation project assisting families in the three mobile home parks located along South Santa Fe Drive. The Executive Director requested a motion to indicate support by the Board of Commissioners of the Englewood Housing Authority for this FY 88 CDBG Application. ~QI!Q~ IT WAS MOVED BY RAY J. BERLIN TO INDICATE THE SUPPORT BY THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS OF THE MULTI-PURPOSE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR FY 88. NORLEEN PALMER SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Zieg, Palmer , Berlin None None Burns, Kozacek The Vice Chairman declared the motion carried. -7- E HA BOC Regular Me e ting 01 /27/88 X . ADJOURNMENT ~QI!Q~ IT WAS MOVED BY RAY J. BERLIN TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 27, 1988 , NOR LEEN PALMER SECONDED THE MOTION. Ayes: Na y s: Abst a ined : Absent ~ Zieg, Palmer, Berlin None Nc,ne B u i-n s, Koza c ek The Vice Chairman declared the motion carried. The Regular Meeting of the Englewood Housing Authority Board of Commissioners adjourned at 9:45 p.m. on January 27, 1988. • l /~O ?l4)C)., (3 v1'"L-~:7\. ,-.. tJI..Ls J . Bu.-i;n (C-A., '--"' Chai 1-ma n , : M~d4~----. Recording Secretary -8-•