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HomeMy WebLinkAbout1988-03-30 EHA MINUTES• I. I I. • I I I. 9 A ENGLEWOOD HOUSING AUTHORITY Board of Commissioners CALL_TO_ORDER Regular Meeting March 30, 1988 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 7:00 p.m. on March 30, 1988, at Siaon Center, 3333 South Lincoln Street, Englewood, Colorado, 80110, by Chairaan Thomas J. Burns. ROLL_CALL Members Present: Members Absent: Al sc, Present: Thoaas J. Burns, Chairaan Bradley L. Zieg, Vice Chairman Norleen Norden, Coftlaissioner Gary L. Kozacek, Commissioner Ray J. Berlin, Co111aissioner None Alan M. Feinstein, Executive Director Mary A. Ryan, Recording Secretary READING_AND_APPROVAL_OF_MINUTES: A. ANNUAL MEETING HELD FEBRUARY 24, 1988: IT WAS MOVED BY NORLEEN NORDEN TO MEETING HELD FEBRUARY 24, 1988, AS KOZACEK SECONDED THE MOTION. APPROVE Tt-E MIN.JTES OF THE ANNUAL PRESENTED. CONNISSIONER GARY L. Ayes: Nays: Abstained: Absent: • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried • .. EHA BOC Regular Meeting 03/30/88 IT WAS MEETING MOTION. Ayes: Nays: MOVED HELD Abstained: Absent: IV. v. B. REGULAR MEETING HELD FEBRUARY 24, 1988: • Change in wording on page three, .. Note", from "adopted" to "recognized 0 • Correction in list of coftNllissioners voting "aye" on motions shown on page 3 and page 5 <Commissioner Zieg's name was shown twice in list of voters) made to final minutes. BY GARV L. KOZACEK TO APPROVE THE MINUTES OF THE RE6lLAR FEBRUARY 24, 1988, AS AMENDED. BRADLEY L. ZIEG SECONDED Tt-E Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. ~!§!IQB§ There were no visitors scheduled or unscheduled who attended. the Regular Meeting of the Englewood Housing Authority Board of Cofflfflissioners held March 30, 1988. DIRECTOR'S_REPORT Discussion ensued regarding the apartment found to be a fire hazard in the December 1987 annual inspections. Discussion centered around whether or not the conditions in the apartment constituted a structural hazard as well as a fire hazard. The Executive Director stated that the conditjons in the apartment did not constitute a structural hazard to the rest of the building. The apartment has passed the final inspection by Gregg Ras111Ussen, City of Englewood Code Enforcement Officer, and one more follow-up inspection will be done to insure continued co111pliance with building safety codes. Briefly discussed was the eviction proceedings pending against a low-rent public housing duplex fami.ly. The proceedings, still pending, were rescheduled for April 28, 1988 at the request of the Housing Authority's attorney. -2-• • EHA BOC Regular Meeting 03/30/88 • • VI. Briefly discussed were the Maintenance Status Report and Housing Rehab Status Report. The Executive Director reported that there was a great deal of activity in the Rehab program and that all 1987 CDBG monies had been committed. The commissioners requested that the Rehab Status Report reflect those loans on which a letter has been sent to the loan recipients stating future action must be taken against those families who have shown an unwillingness to meet their obligations under the City of Englewood Housing Rehabilitation Loan Program. The WAND Occupancy Status report was briefly discussed in regards to the unit transferred to the Englewood Housing Development Corporation on 12/30/87. The Executive Director reported he had received a telephone call from HUD regarding the letter the EHA had sent to Mr. Donald J. Dirksen, Director of the Office of Housing, Dept. of HUD advising them of our disagreement with HUD's decision to reduce the rents on the Simon Center Apartments. The caller from HUD indicated that the FMR's at Simon Center would not be lowered based on (1) provisions contained in the new Housing Act of 1987 which does not allow for rents at Section 8 New Construction projects to be retroactively lowered, and (2) the comparables used by the EHA to support the current FMR's at Simon Center were researched by HUD and found to be well within guidelines. An "off-the-record" apology was extended to the Executive Director for HUD's actions in this matter, and the EHA was invited to apply for increased FMRs at its Section 8 New Construction project. The Commissioners commended the Executive Director for his time and efforts in getting comparables and following up on this matter. DISCUSSION_ITEMSi_MOTIONS_AND_RESOLUTIONS A. Resolution No. 1, Series of 1988, Write Off of Uncollectable Tenant Accounts Receivable for Low-Rent Public_Housing. ________________________________________ _ ~QI!Q~ IT WAS MOVED BY BRADLEY L. ZIEG TO APPROVE RESOLUTION NO. 1, SERIES OF 1988, WRITE OFF OF UNCOLLECTABLE TENANT ACCOUNTS RECEIVABLE FOR LOW-RENT PUBLIC HOUSING IN THE AMOUNT OF $292.00 <ACCOUNT NO. 610-02). NORLEEN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. -3- tnH PU L "e g u1a r nee ~1ng 0 3 /30/88 B. Ratification of Telephone Poll Application for 25 Additional_Sect~~:!:~Ex._Housing_Vouchers. ____________ ·-· IT WAS MOVED BY NORLEEN NORDEN TO RATIFY THE TELEPHONE POLL APPROVING THE SUBMISSION OF AN APPLICATION FOR TWENTY-FIVE (25) ADDITIONAL SECTION B EXISTING HOUSING VOUCHERS. BRADLEY L. ZIEG SECONDED THE MOTION. Ayes: Nay s : Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. C. COHELP_Loan_Award Discussion ensued regarding the City of Englewood Rehab Loan Program and the COHELP Loan awarded by the Colorado Housing ~DQ Finance Authority. The Executive Director informed the commissioners that this loan could be used for the same types of housing rehabilitation and energy conservation work currently being provided by the City of Englewood Rehabilitation Program. The COHELP Loan would be offered at a 7% rate with a twenty year term. This lending rate falls in-between the CDBG loans (0% to 5%) and the bank loan. (10.8%). The funds would be used in the same manner a the bank loans --for families between 50% and BOY. of median income. CDBG funds could be used to buy down the principal, and the COHELP funds could be used for the remaining median income, used. balance. For families above BOY. of the bank loan funds would continue to be It was Executive reviewed documents Authority the direction of the commissioners that the Director have all COHELP loan documents by legal counsel before execution of the on behalf of the City of Englewood Housing by the Executive Director. ~Q!!Q~ IT WAS MOVED BY BRADLEY L. ZIEG TO APPROVE THE ENGLEWOOD HOUSING AUTHORITY ENTERING INTO THE COHELP LOAN AGREEMENT WITH THE COLORADO HOUSING B~Q FINANCE AUTHORITY <CHFA> PENDING REVIEW OF THE COHELP LOAN DOCUMENTS AND APPROVAL TO DO SO BY EHA LEGAL COUNSEL. NORLEEN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. -4- • l -HA BOC Meeting 0~/30/80 • FINANCIAL. REPORT ·----~----···--·-------· -· ·- Discussion ensued regarding the net operating gain/loss and percent of budget on Public Housing. The notes on the financial report for the month ending February 29, 1988, were discussed regarding the Simon Center Operating and Ma i ntenance Budget and the payments being made on behalf of a maintenance worker on long-term disability causing this line item to be over budget. It was the request of Commiss ioner Zieg that the Simon Center Budget be revised to include the long-term disability payments. MOTION ·------ IT WAS MOVED BY BRADLEY L. ZIEG TO INCREASE THE SIMON CENTER FY '88 BUDGET LINE ITEM FOR MAINTENANCE EXPENSE TO INCLUDE THE LONG TERM DISABILITY PAYMENTS BEING MADE DURING FY '88 ON BUDDY LAWSON, MAINTENANCE WORKER. GARY L. KOZACEK SECONDED THE OPERATING ADDITIONAL BEHALF OF MOTION. Ayes: Nays: .tained: Went: VI I. • Burns, Zieg, Norden, Kozacek, Berlin None None None The Chairman declared the motion carried. The Executive Director stated that the EHA is currently undergoing its audit for FY '87. The WAND Development Cost Statement was discussed at length regarding the interest charged by First Interstate Bank of Englewood for the WAND Ac quisition Loan and the interest earned by the CD which collateralizes this loan at First Interstate. Commissioner Zieg requested that the interest income from this CD be shown on the Simon Center Financ ial Report, and the interest expens e on the WAND Acquisition Loan be shown on the WAND Financial Report. CONSENT AGENDA A. Fair Market Rent s Revisions to the income guidelines were noted. It was also notE!d that utilities are included in the FMR and that the FMR is the maximum a landlord can charge for his unit including utilities. B • CDBG -Victim of the Budget Ax Noted with brief discussion. -5- Utn HO (. Rriq u l ,·ff Me e t i nq O J t::W/88 T X • GEN ERAL DISCUSSION • A. Commissioners Choice . --····-··--·-----· ·--·-· -·--··---- The homP.less issue was brought up for discussion by Vi c e Chairman Zieg. Brief discussion concerning this issue ensued. B. Director's Choice Di s c u•,;s ion E~nsued regarding the situation surrounding many older Englewood Homes wherein the basement has hPen in u s e as living quarters for some time and where the ceiling does not meet the minimum ceiling height 1·eq111 n .:?mE--:mts of the Englewood Housing Code. The ExP c utive Director recommended to the Board that a letter he written to the Honorable Susan Van Dyke, Mayor of the City of Englewood, and to the Englewood City Council Members recommending that the Englewood Ho11 '::",inq Code requirement for a seven-foot ceiling height be amended to allow for the continued use of ex i st1ng basement rooms not meeting this ceiling height requirement. The letter would also propose that for old e r home s , which for all practical purposes cannot meet thE? seven-f·oot ceiling height requirement in. existing rooms in basements, the following requirements he mad e : t. The homeowne,-must agree to eliminate a 11 hazardous electrical, plumbing, and heating corn:litions and repair thP.m to meet City Code. 2. Require smoke detectors in existing habitable ,-ooms. 3. Require the installation of egress windows. 4. In lower or upper level sleeping rooms, to insure the safety of the stairway as a second means of esc ape>. The Executive Director informed the commissioners that the Chairman of the Board of Adjustment and Appeals had informed him that he Cthe Chairman of the Board of Adjustment and Appeals>, acting as a private citizen, was going to contact the Englewood City Council and recommend that ceiling height minimums be reduced for older housing. -f:.,-• ~HA BOC Requ 1 ar Me e t , ng o :v ~:1 0100 • MOTION IT WAS MOVED BY BRADLEY ZIEG THAT A LETTER BE SIGNED BY THE CHAIRMAN OF THE ENGLEWOOD HOUSING AUTHORITY AND SENT TO THE HONORABLE SUSAN VAN DYKE, MAYOR OF THE CITY OF ENGLEWOOD, AND TO THE MEMBERS OF THE ENGLEWOOD CITY COUNCIL RECOMMENDING THAT THE ENGLEWOOD HOUSING CODE BE AMENDED TO ALLOW FOR THE CONTINUED USE OF EXISTING BASEMENT ROOMS THAT DO NOT MEET THE PR ES ENT MINIMUM CEILING HEIGHT REQUIREMENT OF SEVEN FEET; AND IN THOSE l'NSTANCES WHERF THE CEILING IS BELOW THE SEVEN-FOOT MINIMUM HEIGHT, THAT THE HOMEOWNER BE REQUIRED TO: 1. ELIMINATE ALL HAZARDOUS ELECTRICAL, PLUMBING, AND HEATING CONDITIONS AND REPAIR THEM TO MEET CITY CODE; 2. HAVE FUNCTIONING SMOKE DETECTORS IN EXISTING HABITABLE ROOMS; 3. INSTALL EGRESS WINDOWS IN THE BASEMENT; AND 4. INSURE THE SAFETY OF THE STAIRWAY AS A SECOND MEANS OF ESCAPE IN LOWER OR UPPER LEVEL SLEEPING ROOMS. THE MOTION WAS SECONDED BY GARY L. KOZACEK. - es: ys: stained: Absent: X. /j ~------... t[it{~ J. Chairman • Burns, Zieg, Norden, Berlin None Kozacek None The Chairman declared the motion carried. The Chairman of the Board of Commissioners stated that the Commissioners were going into Executive Session at this point in the Regular Meeting being held on March 30, 1988. ADJOURNMENT ---·--------- The Regular Meeting adjourned after the 1988. of the Englewood Housing Authority Executive Session ended on March 30, ~~&~---- Recording Sec::-z.-: -7-