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Home My WebLink About1989-06-28 EHA MINUTES• I • I I. • II I • ENGLEWOOD HOUSING AUTHORITY Board of Commissione,·s Regular Meeting J"une 28, 1989 9 B The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:10 p.m. on Wednesday, June 28, 1989, at Simon Center, 3:-133 South Lincoln Street, Englewood, Colorado, 80110, by Vice ChaJrman R • J • Ber l i n • ROLL CALL Member·s Present: Members Absent: Also Present: R. J. Berlin, Vice Chairman Roger Koltay, City Council Rep. Nor leen Norden, CommissiontJr Bradley L. Zieg, Commissioner Thomas J. Burn~, Chairman <With prior notice) Paul Mal i.nowsk1, Executive Dir r~r:tcH Mary A. Ryan, Recording Sec,·eta,·y Richard Wanush, Director of Commt.m1 ly Development Accepted as presented with no amendments. M O T l O N IT WAS MOVED BY NORLEEN NORDEN ro ACCEPT THE MINUI ES OF lHE HU:iULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 31, 1989, AS PRESENTED. ROGER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: • Berlin, Koltay, Norden, Zieg None None · Burns The Vice Chdirman declared the motion carried • EHA BOC Regular Meeting 06/28/89 IV. v. VISITORS -----·--·-• There were no visitors scheduled for the regular meeting 01 · the Englewood Housing Authority Board of Commissioner ~. held June 28, 1989. DIRECTOR'S REPORT A. Programs' Reports The WAND Property Status Report wa~ discus s ed briPfly. The E><ecutive Director· reported the Hehab Construction Spec..1alist had completed thi:::! sp,~ci fic c1t1on!.; d nd the c..ontr.ic to,-wal k ·-throughs for rehab wo,·k on thE' Wf'tND rental units. The CDBG contract which is t ;o hf.~lp fund this rehab work will be executed July 12, 1989. Bid~ for the rehab wor·k are due July 11, 1989. Once the CDBG contract has been executed, the rehab contracts will be executed. A proJect management flowchdrt for the last two WAND uni ts ( the si te --bui l t WAND un 1 ts> was discussed briefly. B. WAND Modular Homeowner Survey Results In May, 1989, a survey was sent to the six flf.!W modul..u homeowners in the WAND proJect development by t Englewood Housing Authority. Four of the s homeowner·s , .. e~.ponded. Further-discussion invoJved a letter fr·om a WAND modular homeow11e.•r and ""l n :::>s pond1ncJ correspondence from the president of Creative Living, Inc. to the modulJr homeowner and to the Executiv~ Director· of the EHA. The Executive Director reported that the iandscdping on the WAND modular homes had beer, completed. C. WHERE Per· manen t; Fi nanc t ng The Executive Dir-ector repor·ted that the EHA had not r ·eceived ttie iease-pur·chase doc.:uments f,~om WHE:RL whic..h the EHA • s l.ega l counsel is to r·ev iew before s 1gnatui--e by the EHA. The Executive Dirt?ctor expressed 1.h•~ hope that these document!. would bl::' received soon for p .lacement on thf! A9enda of the Eng lewuod Hou s J ng Authority'!, Boa,·d Meeting scheduJed for July 26, 19139. -2- • EHA BOC Regular Meeting 06/28/89 D. • The E,cecutive Director repor·ted thdt he had ,:i sensitive personnel issue to be discussed with the Commissioner s and requested an E,cecutive Session. M O T I O N ------ IT WAS MOVED BY NORLEEN NORDEN TO ENTER EXECUTIVE SESSION AT 6:15 PM ru DISCUSS A SENSITIVE PERSONNEL ISSUE. ROGER KOLTAV SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Berlin, Koltay, Norden, Zieg None None Burns The Vice Chairman declared the motion carried. M O T I O N ------ IT WAS MOVED BY BRADLEY ZIEG TO LEAVE EXECUTIVE SESSION AT 6:30 PM. fL J. BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: • Berlin, Koltay, Norden, Zieg None None Burns The Vice Chairman declared the motion carried. DISCUSSION ITEMS, ~Q.T.!Q~§ ~~!) B~§Q!::-!:J}JQ~§: A. Confirmation of House Sales In 1988 and 1989, several WAND properties were sold i n accordance with prior cr-iteria established by the Board. Although these sales were reported at the Board meeting in the Director's Report, specific actions approving the sale of those particular prop P-rti e s were not. This was also true of 2101 W. Baker Avenue . Those property addresses covered by Re~.olution No. 6, Series of 1989, were: 3367 s. Pearl St., 3369 s. Pearl St., 3320 s. Pennsylvania St. 3322 s. Pennsylvania St. 3337 s. Pennsylvania St. 3349 s. Pennsylvania St. 3355 s. Pennsyl vani,3 St. 3361 s. Penns.ylvania St. 3365 s. Pennsylvania St. 2101 w. Baker Avenue -3-· EHA BOC Regular Meeting 06/26/89 M O T I O N IT WAS MOVED BY BRADLEY ZIEG TO ADOPT RESOLUTION NO • 6, SER 1 ES 01 .1 • JfJ9. CONFIRMING THE SALE OF WAND PROPERTIES LISTED IN THAT RESOLUl HIN AND 210 WEST BAKER AVENUE. NORLEEN NORDEN SECONDED l'HE MOTrDN. Ayes: Nays: Abstained: Absent: Berlin, Koltay, Norden, Zieg None None Burns The Vice Chairman declared the motion carried . B. Ratification of Telephone Poll Regar ·d1ng Office Building at 3460 South Sher·man Str e et On June 8, 1989, the Executive Direc tor mailerl to the Board of Commi~.sinners a propo s ed addendum to th e contract to purchase 3460 S. Sherman Street . lh1 ~. ~ddendum detajled an offer by the seller s to cr e d~t aJJ of the cost of removing asbestos from the building and one-·third of· the HVAC system repair a nd redu c e l;he pri c e of the building by a substantial amount. The Executive Director mailed out thi s information to the Commi5sioner5 and informed them ot· a telephone poll to b e conducted in order to approve accept 1 nq the new offer. There was only one re5ponse to the requested telephone poll. HCJwever, 011 .June 14, 1 1/89, th. Seller's agent i .nformed the Executive Di1-e.•ct.o, that h was revoking the offer 1n the ame n dm e nt of th e p r i c e reduction and that the price would r·emain a s in tt1E' original contract.. Edch board member was poll e d to s ee if the EHA was willing to stay with the original purchase price even though it was now appar· ent that the building conta1 ned asbestos clnd needed sub -:.~tant 1 a .I improvement to the HVAC system. The results of th1· poll were: Ayes : Nays: Abstc1ined: Absent: Burns, Berlin, Norden, Zieg None None Koltay <Unable to reach> M O T I O N IT WAS MOVED BY BRADLEY Z l E-.G 10 r-lAT IF Y 1 HE TELEPHONE POLL CONUUC fE D JUNE:. l'-+ AND 15, 1989, CONFIRMING THE PURCHASE PRICE OF $210,000.00 FUR THL. OFFICE BUILDING AT 3'•60 SOUTH SHE.HMAN STREET IN AN "AS-15" L:ONDI T lON. fl. J. BERLIN SECONDED THE MOTION. Ayes: Nays: Abst.iined: Absent: Berliri, Koltay, Norden, Zieg None None Bur·ns fh e Vice Chairmc1n declared the motion c arried. -4- • ~· 1r, &.n ... n .. , 1,ct:,u ,& DI I ICI: I, .I. I '':I Ob./28/89 c. • Motion Amending Resolution No. 5, Series :Jf 1989, Increase the Initial Capitalization of Office Building Fund. At the May 31, 1989, Board meetir~, Resolution No. 5, Series of 1989, was passed concerning an initial capitalization of the Office Building Fund of $75,000. Since that meeting, it became apparent that an increase in the initial amount was necessary because: 1) the engineer's report indicated additional repairs needed; 2) the EHA ratif"ied a telephone poll confirming the purchase price of the building in an "as-is" condition. The presence of asbestos and an HVAC system which requires substantial repairs necessitate additional funds in order to get rid or the asbestos and repair of the HVAC system; 3) Additional maintenance-type items that would be performed in-house but necessitate some materials purchase. The Director recommended a motion amending Resolution No. 5, Series of 1989, to change the initial capitalization amount to S125,000. l'I O T I O N IT WAS MOVED BY NORLEEN NORDEN TO AMEND RESOLUTION NO. 5, SERIES OF 1989, INCREASING THE INITIAL CAPITALIZATION OF THE OFFICE BUILDING FUND TO $125,000.00 •. R. J. BERLIN SECONDED THE MOTION • • e~: ys: Abstained: Absent: • Berlin, Koltay, Norden, Zieg None None Bur·ns The Vice Chairman declared the motion carried. D. Action on Delinquent Housing Rehab Loans: 1. Loan No. 32 The original borrower on Rehab Loan No. 32 passed away in August, 1988. All rehab billings were being returned by the U. S. Post Office marked "Deceased". The borrower· had ,·ecei ved a small amortized loan plus a zero percent deferred loan. Monthly payments were being made on the amortized loan and the deferred portion of the loan was due upon death of the owner. The borrower's daughter contacted the EHA stating that she was willing tu continue making payments on the amortized loan until the loan was current, but that she could not pay the deferred loan in full. The daughter requested that a payment schedule be worked out to repay the deferred loan • -5- t:nH nuL tcegu.1ar nee1;1ng 06/28/89 The Commissioners agret~d thLlt the E HA 1n~;1 c;t o n f"lJl l payment of the deferred loan !'.';l nee the hou. was quit claim deeded to the daughter 1n 1986 w1 the structure of the repayment to be det e rmin e d ht the new owner's income. Thus, 11' the daughte r-i ·~ low-income, repayment would be a deferred loan; i 1· the daughter is not low-income, it would be .i regular rehab loan. This item will be placed bac k on the next board meeting agenda. 2. 4321 S. Pennsylvania This pr·operty was sold at the Public Trustee'!, Sale to the first mortgagee. The ·first mortgagc>1J took a deficiency on the property because UH• current value is lower than the total ba Janee dui·• to them. The EHA ho ids a s1?r.ond mor ·tgage ns a !j'/. def·erred loan. The property was rehabbed in the fall of 198~. No payment s of pr1ncipal or interest were ever received. City grant funds were used to mc1kP the loan. The family walked away 1.-rom the property in Septembur of 1988. The eKisting str·ucture is a 63-year· old, 674 squar ~ feet, single family unit with an BOX basement which is 40% finished. The mJin floor · contains one bedroom and one bath. A second bedroom is locatE?d 1 n the basement, but the basement does n-· have the minimum ceiling he i ght. A var ianr:e h· the Board of AdJustment would have to be:• grant . before the basement bedroom could be made legal. rhe unit also has a detarhed one-c ar garage. lt was the consensus at this meeting that further expenditure subst.1ntial loss the the amount ot-money upgrade the unit. M O T I fJ N of the Commissioners present the unit dad not w.-u -r-ant any of EHA funds due to the first mortgagee incJuded ,ind that would be needed to IT WAS MOVED BY BHADLEY ZIEG fHAT THE ENGLEWOOD HOUSING AllTHURlTY NlH REDEEM THE PROPERTY AT 4321 SOUTH PENNSYLVANIA S1REE1. R. J. BE.RL1N SECONDED THE MOTION. Ayes: Na.ys: Abstained: Absent: Berlin, Koltay, Norden, Zieg None None Burns The Vice Chairm,1n declared the motion carried. -6-• EHA BOC Regular Meeting 06/28/89 • Discussion ensued regarding deferred rehab loans. The Executive Director recommended that all loans, including deferred rehab loans, go to the Rehab Loan Committee for approval prior to signing by the Executive Director. Commissioner Norden stated that she agreed with the Executive Director· 's recolllfflendation. Current policy states that the Executive Director has · sole approval of defer·red payment loans, but Paul Malinowski felt that he was not comfortable with no oversight of this process. M O T I O N ------ IT WAS MOVED BY NORLEEN NORDEN TO AMEND THE CURRENT REHAB LOAN POLICY SO THAT ALL DEFERRED PAYMENT REHAB LOANS BE SUBMITTED TO THE REHAB LOAN COMMITTEE FOR REVIEW AND APPROVAL PRIOR TO SIGNING BY lHE EXECUTIVE DIRECTOR OF THE ENGLEWOOD HOUSING AUTHORITY. BRADLEY ZIEG SECONDED THE MOTION. Ayes: Nays1 Abstained: Absent: • Berlin, Koltay, Norden, Zieg None None Burns The Chairman declared the motion carried • M O T I O N . IT WAS MOVED BY NORLEEN NORDEN THAT ANY EMERGENCY REHAB DEFERRED LOAN BASED ON HEALTH, SAFETY, OR HABITABILITY, WHICH NEEDS IMMEDIATE APPROVAL, MAY BE APPROVED BY THE EXECUTIVE DIRECTOR AND THEN CONFIRMED BY THE REHAB LOAN COMMITTEE AT THEIR NEXT REGULARLY SCHEDULED MEETING. IF rHE EMERGENCY LOAN IS ABOVE $1,000.00, THE EXECUTIVE DIRECTOR SHALL CONDUCT A TELEPHONE POLL OF THE REHAB LOAN COMMITTEE FOR APPROVAL OF THE EMERGENCY LOAN WITH RATIFICATION OF THE TELEPHONE POLL DONE AT THE NEXT REGULARLY SCHEDULED MEETING. IF THE EMERGENCY LOAN 15 UNDER $1,000.00, THE EXECUTIVE DIRECTOR MAY APPROVE THE LOAN AND THEN GAIN APPROVAL FROM lHE REHAB LOAN COMMITTEE AT THE NEXT REGULARLY SCHEDULED MEETING WITHOUT CONDUCTING A TELEPHONE POLL. ROGER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: • Berlin, Koltay, Norden, Zieg None None Burns The Vice Chairman declared the motion carried • -7- -----------2-----------·~ Ob/28/89 VII. VIII. E. Orchard Place Elastomeric Contrac t After reviewing the history of this situation, th- E><ecutive Director informed the Commissione,-s that th EHA did not formally advertise for the elastomeriL wo r needed at Orchard Place because bids were anticip a ted to be less than $5,000. Under public housi ng r ules, formal advertisement for contracts ave,-$~;,ooo i s required <unless an emergency e><ists that could result in destruction of property>. Since three bids were already received, there was competitive bidding, but not formal advertising. fhe Commissione,-s were asked to decide if the quantity of bids is acceptable, or· if the EHA should postpone awarding a contract until after formal advertising for bids. It was the consensus of the Englewood Housing Author-ity Board of Commissioner s present at this meeting to formally advertise for b1d s to apply the elastomeric to the north side o f Orchard Place. FINANCIAL REPORT No financial reports for the month of May, 1989, were available due to the pending year-end closing of· J9El8. The E><ecutive Director reported that the audit f o r FY '8'l is completed. The Audit is being typed and will be available for discussion at the ne><t Board of Commissioner-s meeting. The E><ecutive Direc tor reported that there were two finding. for the FY '87 Audit, and they will be discussed neK month. The FY '88 Audit is now in process. The E><ecutive Director further r eported that three of the four funds are completed in the reconstruction of the 1988 EHA books. The Simon Center fund, which is the fund nee d i ng completion, is about 75X complete. At that time, Denton, Netherton & Co., P .C., will be able to complete the audit for 1988. The E><ecutive Director also reported that he will have a budget e><penditure report for the first six months of 1989 at the ne><t Board meeting. CONSENT AGENDA A. Request of" Joint Meeting -EHA/Ci ty Manager The Executive Director reported that the Memorandum of Understanding s i gned by the Chairman of the Board of Commissioners of the Englewood Housing Authority and the Mayor of the City of Englewood in November of 1985, states in sect ion 1 .e. < second paragraph>: "The -8-• EHA BOC Regular Meeting 06/28/89 • • IX. x. Authority will confer with City Council regar d ing the goals and objectives of the AuthCJrity on an anrn.J.ll basis with the objective of coordinating the housing goals of the Authority and the City." Roger Koltay stated that City Council has some concerns overall anc1 they wanted to ensure that the goals and objer:·tiv1-~s of all city dep,1rtments were in conjunction with the qo .. d <:-, and objectives of the City Council. Basi c .illy, ttn s meeting would be a mutual sharing of goals and objectives. Vice Chairman Berlin was asked to write a lett~r to the Mayor of the City of Englewood requesting that Roger Koltay be reappointed to the Englewood Huus ing Authority Board of Commissioner·s. It was the consensus of the Board that Roger Koltay has brought c onsider-able insight to the Board in his short tenure <c ompleting the term of Gary Kozacek >. The Board feeli; Roger· would continue to provide an excellent link between the City Council and the Authority. It was Roger Koltay's suggestion that the EHA Hoa r d develop their concerns and questions with C i ty Council before the joint meeting. Councilman Koltay stated that WHERE was a discussion item at cuunc1l recently regarding the tax rolls • Other items on Consent Agenda noted with brief discussion. GENERAL DISCUSSION A. Commissioners' Cho1ce There was nothing presented for discussion by the Commissioners present at this meeting. 8. Director's Choice There was nothing presented for discus~ion by the Ex~cutive Director. ADJOURNMENT '1 U T 1 0 N ---- tr · WAS MOVED BY NORLEEN NORDEN TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 28, 1989. -9-