HomeMy WebLinkAbout1989-07-26 EHA MINUTES•
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D R A F T D R A F T D H A F T
ENGLEWOOD HOUSING AUTHORI1Y
Board of· Commissioner·s
Regular Meeting
July 26, 19D9
CALL TO ORDER
q 8 4
The Regular Meeting of th~ Englewood Housing Authu,-1 ty Bo.=a r-c l
of Commissioners was called to order at 6:5 0 p .m. on
Wednesday, Ju 1 y 26, 1989, ,.1 t S j man Center , 333:J S ou th
Lincoln Street, Englewood, Colorado, 801.10, by Cti .i irman
Thomas J. Burm;,.
ROLL CALL
Members Present:
Members Absent:
Also Present:
MINUTES
Thomas J. Burn5, Ch a irman
R. J. Berlin, Vice Chai,man
Roger Koltay, City Council Rep.
Bradley L. Zieg, Commissioner
Norleen Norden, Commiss ioner
<With prior notice)
Paul Malinowski, E><ecut ive Di rec t.o r·
Mary A. Ryan, Rec.:or ding Secret,:n y
Richa r d Wanu s h, Director uf Commurii. t.y
Development (for Study Session only>
Guy Blasi, EHA Occupancy Suµerv1 s or · <for
Study Session only)
A. Regular Meeting held June 28, 1989
Accepted as presented with no amendments.
MOrION
IT WAS MOVED BY ROGER KOLTAY TO ACCEPT THE MINUTES OF THE REGULAR MEETIN G
HELD .JUNE 28, 1989, AS PH E SENTED. R. J. BERLIN S ECONDED THE:: MOTION.
Ayes:
Nays:
Abstained:
Absent:
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Berlin, Koltay, Zieg
None
Burns
Norden
The Chairman declared the motion carried •
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EHA BOC Regular Meeting
07/28/89
IT WAS
SESSION
MOTION.
Ayes:
Nays:
MOVED
HELD
Abstained:
Absent:
IV.
v.
B. Minutes of E,cecutive Session held June 28, 1'-109
Accepted as presented with no amendment s
M O T I O N
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BY
.JUNE
ROGER
28,
KOLTAY TO
1989, AS
ACCEPT THE MINUTES OF THE EXECUTfVE
PRESENTED. R. J. BERLIN SECONDED THE
Berlin, Koltay, Zieg
None
Burns
Norden
The Chairman declared the motion can-ied.
VISITORS --------
There were no visitors scheduled for-tl1e regul .:n · meeting u ·f
the Englewood Housing Authority Board of Comm i ssioners held
July 26, 1989.
DIRECTOR'S REPORT
A. Programs' Reports
The programs' report s were noted briefly with
discussion.
8. Office Buildiny
The E,cecutive Dir·ecto, 1n1·ormed the Boa,-d that the
Englewood Housing Authority closed on the purcha s e ut
the office building locJted at 3460 S. Sh e rman St., on
June 29, 1989. The first item attended to after the
closing was the asbestos removal. ·rhe E x ec utive
Director informed the Board that the EHA obtained two
more asbestos removal bids with neither com i ng i n less
than the $17,820.00 of American Abatement that had
previously bP.en budgeted for·. Asbestos 1-emova J war-k
started on July 25, 1989, and will tJk e about thref~
weeks to complete. Also r~ted was the JandsLaping
around the office building which had been pnmt~d back
by a local landscape contractor. rhe ExE•cut i ve
Director reported that Commissioner Zieg had done space
planning for the new office build i ng. Commissione r
Zieg brought a sketch of the proposed floor plan to be
used in remodeling the offi c e building and r eviewed it
with the Board. The target date for the EHA mov i ny
into the new office building is now set for
mid-September, 1989. A great deal depends on ho-
quickly the asbestos removal and ceiling t1l
replacement can be completed along with the mechanica
work to be done on the HVAC system.
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EHA BOC Regular Meeting
07/26/89
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c. Fiscal Vear 1987 Audit
The E><ecutive Director reported that ther e we re 34
adjusting journal entries to the FY U7 book ~.. Denton,
Netherton a. Company corrected the or1gi.nal F Y 8 7 Audlt
and the FY 87 books.
There were two find i ngs reported by Henton, Nethe r Lon &
Company from the FY 87 Audit:
1. Inventory The EHA had more i nventor··y on s .t te
than was shown on the inventory records;
2. fhere was a payable shown un the books s i nc e
1985. This payable was excess deve l opment fund s
from Orchard Plac.e. Developme nt fu nd ~. wun.,>
requi.sition£c"?d from HUD for· the constr·uction uf
Orchard Place, but not all of these fund s w vni
used. The E><ec:utive Dir·ector report e d that .1ll
but appru><imately $5,000 of' this µay a lJl e l 1c.i t.:I
already been paid back to HUD. HUD is checking 1 l:<::,
reco,·ds to see if they concur with our f 1 gur e .
D. Accounting Status Report
Briefly
come a
books.
discussed,
substant i.31
th i s r ·epor t s hows that the EHA hd ~i
di stance in reconc i I i ng th v EHA · ~.
Thomas J. Bur·ns, Cha i r·man, stated that at so me •
appropr i ate time, the Board of Commissioners ~houJd
e><press its appreciation fo,· the hdrd work and Jong
hours spent in r·econstruc ting the EHA books by the
accountant, Ron S chmidt, an<.J the part-time hou s ing
specialist, Elaine Wahlquist.
E. WHERE Financing
F.
A letter received from WHERE's Counsel, Moye, G .de~.,
Vermeire & Gorrell, informed the EHA 's
Dir·ector that WHERE has elected to pursue its
financing in conjunction with CHAFA's Bond
O'Keefe,
E,cecutive
permanent
Issue.
project
As a result, this proposed municipal leas e
wi 11 not proceed any fu,· ther·.
Mediation at Orchard Place
A brief update by the E xecutive Director r e c alled that
the EHA had hired the Center for Dispute Resolut i on to
bring together the two fact i ons at Orchar d Place. The
E,cecutive Director felt that Jean Bedell at COR t,ad
done an excellent job in bringing the two group s
together for discussions but necessarily tor a
resolution.
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EHA BOC Regular Meeting
07/26/89
Roger Koltay stated that he felt after Lhe med1r.1t10.
session he hdd attended that the same two g r oups we,
still at odds. The basic issu~ seemed to b1-? the use ot
rooms at the building and activities. lh£! mPd1.at.o,-
brought all persons at the mediation sess1orl into Lhe
discussion. Councilman Koltay felt that it was
important to the residents of Orchdrd Plac e thdl the r e
was someone who was willing to listen to them. HE' had
encouraged the two groups at OrLhard Place to try to
listen to each other. There seemed to be a great d P dl
of discussion concerning the financing of a c t1vj tie,.u :;,
Mr. Koltay stated. He said some per··:;on$ do pay tllPir
tenant counc 1 l dues while some tenant s do not becd w,i:~
they feel their dues are not being '":ipent u1 a ma nne,-
w1 th which they agree.
Mr. Malinowski asked the
he said is forthcoming.
groups at Orchard Pla~e
comments about EHA staff
kept up.
mediators for a rrport wh,cn
He also stated that lloth
were very pos 1 t 1 vP in tt,e 1 r
and the way tlH,~ building i 5
Chairman Bur·ns felt it was very import.ant tha :. the E HA
staff felt that they were being supported by the [HA
Board of Commissioners and Executive Director.
Councilman Koltay stated that he will make an ef·for.
to be at future tenant council meeting s , and th
Executive Oil-e ct o..-s tated that Buy B1a s i 1 Oc Luparicy
Supervisor now attends all Or c hard P la c e fenant Council
meetings and Yvonne Gonzales, Simon Center· M..tnag1 ~r ,
attends all Simon Center Ten.3nt Counc il mee ti ngs.
Ms. Bedell of CDR had suggested after the me djatitJn
session that the housing managers tr ·y to dr·aw uut. tho ':',e
persons who feel disenfranchised at the meeting s .
Chairman Burns stated he felt that the EHA has done
everything it honestly can do and Councilman t<oltay
stated that these pr·oblems seem to be per s onality
pr·oblems and not p r oblems created by the EHi\.
A lengthy disc ussion ensued r~gdrd i ng s teps wh i ch miyht
be taken to deal with tho s e persons who are tenants of
the EHA and who are possibly being abusive <emotionally
and verbally> to EHA staff persons. Chairman Bur ·n s
stated he felt that the EHA needs to monitor th e
situation, and if nothing changes, the Board will need
to take some active steps to prevent staff from being
subjected to abusive behavior on the part s of some
tenants.
Vice Chairman Berlin anti Councilman Koltay stiltt·~d th.
felt the EHA should inform the tenants that the EHA 1
one-hundred percent behind th•? dee isions of the i r·
tenant councils.
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EHA BOC Regular Meeting
07/26/89
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DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS:
A. Ratify Telephone Poll Re: Options nn Offer· t o Pun:has e
2107 West Baker Avenue
On July 10, 1989, the EHA rece i ved ,1 n o ff er · n n thL·
property at 2107 West Baker Avenue. This house , une of
the AVS-·built houses, has been l is ted s1 n c e Mar ·c h 9 ,
1989, at $76,000. The offer was in the amount of
$72,000, with the seller paying two point!.:>. f he buyers
are first-time homebuyers and are compl e tely
CHAFA-eligible and pre-qualified for a CHAFA la~n. rhe
home has been marketed for 120 d a ys with no o thE•r·
offers. A telephone poll conducted on July 12 and 13,
1989, asked the EHA board members to vote on onf! o1
three options:
Q.e.t!~!' No. 1
Qe.~!.~~ No. 2
Accept offer as is;
Counter-Ooffer at $74,000 sale p r i ce
with all other terms and c ondition~:. the
same;
HeJect the offer outright.
The results of the
favor of option No.
votes for option No. 3.
·telephone poll w~re f our votes 1n
2; one vote f or opt i on No. 1; no
M O T I O N ----
IT WAS MOVED BY R. J. BERLIN TO RATIFY THE RESULTS OF THE TELEPHON E POLL
CONDUCTED ON JULY 12 AND 1a, 1989, I\ND S ELL 2107 WEST BAKEH AV E NUE ro
JAMES AND LE I GH MAUEL IN THE AMOUN .1 OF $ 74, 000 • 00 WI rH THE 1:::.-NGU:.WOO D
HOUSING AUTHORITY (SELLER> TO PAV rwo LOAN POINTS TOWARDS THE PURCHASER'S
LOAN AND IN ACCORDANCE WITH THE t:ONTRACT DATED JULY 9, 1989, AND ADD E NDUM
OF JULY 17, 1989. BRADLEY ZIEG SECONIJED THE MOTION.
Ayes:
Nays :
Abstained:
Absent:
•
Burns, Berlin, Koltay, Zieg
None
None
Norden
The Chairman declared the motion carried.
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EHA BOC Regular Meeting
07/26/89
B. Adopt Amendment No. 2 to Reso 1 u t; 10n No. :1,
1985, Checks Over $1000.00 Not Requir i ng
Signature.
S e r 1 e ~, o
a Manu
The EHA now writes a monthly check to pay the mortgage
on its new office building plus a check for the EHA's
pension plan contribution. rhese needed to be arJl:IE.!d to
the list of checks which are routinely ovt!r-•.fd000.00
and not requiring a manual signature.
M O T I O N
IT WAS MOVED BY BRADLEY ZIEG TO ADOPT AMENDMENT NO. 2 TO RESOLUTION NO. 5,
SERIES OF 1985, EXCLUDING fHE FOLLOWING ADDITIONAL 11EMS FROM IHE
REQUIREMENT THAT ALL CHECKS IN THE AMOUNT OF $1,000 OR MOHE BE. 1SS1JU) WJl"H
MANUAL SIGNATURES:
1. ALL MONTHLY MORI GAGE PAYMENTS r-uu i'.\LL PROPER "! l E.S UWN E D
OR MANAGED BY THE ENGLEWOOD HOUSING AUTHORITY; AND,
2. PAYMENTS ro PRINCIPAL MU TUAL F OR IHE E NGL E.WOOD HOUSING
AUTHORITY'S PENSION PLAN.
COUNCILMAN ROGER KOLTAY SECONDED THE MO T ION.
Ayes:
Nays:
Abstained:
Absent:
Burns, Berlin, Koltay, Zieg
None • None
Norden
Th~ Chairmdn decl ar ed the motion carried.
C. Motion to Execute Contrac ts fur Rehabilitation of WANO
Rental Units.
The Executive Director stated Lhat since .tt,ese
properties will have been deeded to the EHDC at the
time o ·f execution of rehab contracts, the EHDC is the
entity to properly execute the rehab contracts.
Commissioner Zieg felt that the EHA Board should take
the position of recommending to the EHDC board which
contractors shuu ld be awar·ded c ontrac. ts ·for the WAND
rehab job packets based on work performed by housu,g
staf:t · in soli ci ting these bids for rehab wrn .. k and then
compil i ng all the in1"ormation received through the
bids. Commiss io n er ~ieg felt that the EHA bodrd s hould
further a~tirm these c ontrac ts, and that the rehab work
should then be awarded by the EHDC on this basis.
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EHA BOC Regular Meeting
07/26/89
• The Executive Director stated thaL the Annudl
Contributions Contract <ACC> for the project-based
assistance certificates has been d~layed and should t1e
awarded by the first week in August, 1989. CHAFA will
be doing thE? bond sale in a couple weeks and ,3 f11 ·m
commitment should be issut!d by CHAFA about August 2lt,
1989. CHAFA cannot give the EHA the funds until the
rehab work is dom.-. The Executive Director ~tatecl th,1t
on July 13, 1989, the CDBG contract was executed ~rn1
funds could be expended as of that date as tar as CDBG
was concerned, but no contracts c.ould be signed until
the ACC was also signed.
The Executive Director· was given board direct.ion to
have EHA legal counsel prepare transfer document~ to be
issued when the ACC letter on the Project Basf~d
Assistance <PBA> certificates comes into the offjce.
N O T I O N
IT WAS MOVED BY BRADLEY ZIEG THAT THE EXECUT lVE. DIRECTOR DIRECT EHA LEGAL
COUNSEL, JANES F. WAGENLANDER OF WAGENLANDER AND ASSOCIATES, TO PREPARE
DOCUMENTS TO TRANSFER TITLE FRON THE ENGLEWOOD HOUSJNG nUTHORifY ro rHE
ENGLEWOOD HOUSING DEVELOPMENT CORPORATION ON THE FOLLOWING WAND HENTAL
PROPERTIES UPON RECEIPl OF THE ANNUAL CONTRIBUTIONS CONTRACT FDR HIE.
PROJECT BASED ASSISTANCE CERTIFICATES ISSUED BY HUD THUUUGH CHA.=A: • 3344, 3350, 3360, 33?0, 3376, AND 3396 SOUTH LOGAN !3THEE f;
33H,, 3368, 3380 AND 3392 SOUTH PENNSYLVANIA SlREE r; AND
3375 SOUTH PEAHL STREET.
VICE CHAIRMAN R. J. BERL.IN SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
•
Burns, Berlin, Koltay, Zieg
None
None
Norden
The Chairman declared the -motion Larr1ed .
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EHA BOC Regular Meeting
0~1,26189
• M O T I O N ---
IT WAS MOVED BY BRADLEY
RECOMMEND TO THE ENGLEWOOD
FOR THE WAND RENTAL UNIT
HOUSING AUTHORITY BE AWARDED
ZIEG THAT THE ENGLEW ,10D HOUS1NG AUTHOHI rv
HOUS!Nfi DEVELOPMENr COR1,0RAT ION THAI C.:O NTRAt.;l S
REHAB WORK PACKE.1 S PfiEPf.\RED BY fHI:.. l:.NGU:WUUO
AS FOL LOWS:
PACKET NO. 1, FOfl REHAB OF 3368 I\ND 3:380 S OUTH Pf.NNSYL.VAN1f\
STREET BE AWARDED TO CONlINENTAL CUS10M U\RPE NlHY BASEO UN
THEIR BID OF $37 ,83:L 00; AND,
PACKET NO. 2, F UR HEHAB OF 3360, 3376, f\ND :3396 SOUTH LOlil-)N
STREET BE AWARDED TO DUNN CUNSfRUCf!llN B"SEO ON IH E lH till) UF
$49,195.00; AND,
PACKET NO. 3, FOH l~EHl-)8 OF 33~0 ?\NlJ 3Tl0 SUUTH LOl-,AN Sf HEE I
AND REHAB OF 3375 SOUTH PE~~L Sf lEET BE AWARU~U TO UMNJ
CUSTOM BUILDERS BASED ON THEIR BIO OF $52 ,?~0.00; AND,
PACKE1· NO. 4, Fon HEHAB or· 33CJc."l SOUTH PLNN!1YL VAN l A S l'Rl ~f." ·1 B[
AWARDED ·ro GIL-ROY CO NSTRUC T[O N BAS~O ON 1·HEIR OID OF
$34,925 ROO.
VICE CHAIRMAN R. J. BERLIN SECONDED THE MOTION. • Ayes:
Nays:
Abstained:
Absent:
Burns, Berlin, Koltay, Zieg
None
None
Norden
The Chairman declared the motion carrLed.
The Executive Director sta ted that 3344 S. Logan coul d nut
be bid at the same time because th~ tenants would not allow
EHA entr·y and thr·eatened staff w1th ·t;h cir ttn·ee lai ·g e uo~1s.
Since they have given not ice , howe ver, thi s wi 11 be hid wht•n
the unit is vacant.
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EHA BOC Regular Meeting
07/26/fl9
D.
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Motion to Execute Contracts for RPma1ninq lwo w,.:i ND
New--Constr-uction, Ownership Units (3320 arid 3:J2;:1 ~ioul'1
Pennsylvania Street).
tl.QI.!.QN
IT WAS MOVED BY BRADLEY ZIEG TO ACCEPT THE TOTAL CONSTRUCllON COS1S OF
$49, 822. 50 FOR 3:320 SOUTH PENNSVL VAN I A STREET AND •$40, 841 • 00 f OR 3322
SOUTH PENNSYLVANIA STREET AS RECEIVED FROM THE LOW BIDDER, WOODWIJRK!:, ,_·r o.'
ANO AWARD THE CONTRACT TO CONSTRUCT 3~J20 AND ;:1 ::122 SOUTH PENNSYLVl)Nl('
STREET TO WOODWORKS LTD. VICE CHAIRMAN R • .J. BERLIN SECONDED THE MOlIUN.
Ayes:
Nays:
Abstained:
Absent:
Burns, Berlin, Koltay, Zieg
None
None
Norden
The Chairman declared the motion car·rted.
The Executive Director distributf-~d a
that showed an anticipated total
$74,310.00 for · 3320 South Pennsylvania
for 3322 South Pennsylvania Street.
M O T I O N
proposed budg1: ... t •;h ~Pt.
development coGt ot
Str·eet and $64, 1 ::12. 00
IT WAS MOVED BY BHADLl::Y ZIEG TO s~r A SAL~ PRICE ON 8320 S0U1H
f.\ND SE"I A SAL£ PRICE ON :i3i·'.2 SlllJTII
VICE CHAIRMAN R. J .• BERL IN SECONDED •
ENNSYLVANIA STREET AT $74,310.00;
ENNSYLVANIA STREEl AT $64,132.00.
THE MOTION.
Aye!:..:
Nays:
Ab•5tained:
Absent:
Burns, Berlin, Koltay, Zieg
None
None
No,-den
The Chairman declared the .motion carried.
M O T I O N
IT WAS MOVED BY R • .J. BERLIN TO EXECUTE A PURCHASE. CONfRACl WITH ROBERT C.
AND LAURIE A. PORTEH AT A SALES PRICE OF $64,132.00 fOR 3'.l2c! SUlllH
PENNSYLVANIA STREET WITH THE ADDITION TO THE PURCHASE . CONTRACT OF WllRDlNG
THAT THE PURCHASERS WILL BE OBLIGATED TO ADHERE TO THE lNrERIOR OES16N P t::H
ENGLEWOOD HOUSING AUTHORITY'S SAMPLES WITH NO DEVIATIONS. fmGER KOLfAY
SECONDED THE MOTlON.
Ayes:
Nays:
Abstained:
Absent:
•
Burns, Berlin, Koltay, Zieg
None
None
Norden
The Chairman declared the mot i on carried .
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EHA BOC Regular Meeting
07/26/89
E. Mot ion to E>eecute Contr·ac. t for Elastomer 1c App .l i c a ti.
at Orchard Place.
t1 0 T I. 0 N
IT WAS MOVED BY ROGER KOLTAY
PAINTERS, INC. IN THE AMOUNT
FURNISH ALL MATERIALS TO APPLY
OF THE ORCHARD PLACE BUILDING
SECONDED THE MOTION.
TO EXECUTE A CONTRACT WI rH ROCKY MOUNlA.£11,
Of $5,875.00 TO PERF--"ORM AU . LABOR ~NU ·1 (1
TWO ELASTUMEt-HC COATINGS HI ft-IE. NUR I H ~aot
AT 3425 SOUTH SHERMAN STREE r. BRfrnLEY ZILL
Ayes:
Nays:
Abstained:
Absent:
Vil.
VI I I.
IX.
Burns, Berlin, Koltay, Z1eg
None
None
Norden
The Chairman declared the motion carried.
F. Action on Rehab Loan No. 32
This item was tabled to the EHA meeti11g tu be h e ld
August 30, 1989.
6. Discus sion of Items to be Discussed at Joint EHA/C1ty
Counc 1 l Meet 1 ng. •
Discussion ensued regardin~ what i s sues th e Council ha 3
presented to the EHA so far for· discuss.ion at this
meeting. The E>eecutive Di r ector w1l.l prepare some
questions to City Council as a basis for discussion.
FINANCIAL REPORT ---------------
Briefly discussed was the Budyet Exµend1ture Report. for
01/01/89 to 06/30/89.
CONSENT AGENDA
There was
discussion.
nothing presented under Consent Agenda for
GENERAL DISCUSSION
A. Commissioners' Choice
Counc i .lman Kol tay c:1sked about the status of the EHA · ·:;
·tenants at 2186 West War-ren Avenue. Executive Director
Malinowski stated that they were to be ev ic ted, but hacJ
vacated the premises leaving a great deal of property
damage. The Englewood Police had been brought into L'
situation, and criminal mischief charges may
brought against the tenants. Regardless, a monetar
judgment will be sought.
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EHA BOC Regular Meeting
07/26/89
• Briefly discussed was the audit for the £Hn .. mu Pr 1 et:
Waterhouse's recommendation.
x. ADJOURNMENT
l'1 0 T I O N -·-----
IT WAS MOVED BY COUNCILMAN ROGER KOL TAY TO ADJOURN rHE REGULAR MEET .fN(:j OF
THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 26, 190'1.
VICE CHAIRMAN BERLIN SECONDED THE MOTION.
Thomas J. Burns, Chairman Mary A. Ryan, Recording S ec r eta r y
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