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HomeMy WebLinkAbout1989-01-25 EHA MINUTES• I. II. •• ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting 3anuar~ 25, 1989 CALL TO ORDER 9 D The Regular· Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:20 p.m. on January 25, 1989, at Simon Center, 3333 South Lincoln St., Englewood, Colorado, 80110, by Chairman Thomas J. Burns. Members Present: Members Absent: Also Pr·esent: Tho~s J. Burns, Ch.iirman R. :Y.~ Berlin, Vice Chairman Norleen Norden, Commissioner Gary L. Kozacek, City Council Rep. Bradley L. Zieg,· Commissioner Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Regular Meeting held October 26, 1988 ~Q!!ON IT WAS MOVED BY NORLEEN NORDEN TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY HELD OCTOBER 26, 1988, AS PRESENTED. VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: • Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried • EHA BOC Regltlar Meeting 01/25/89 I I I. • Special Meeting held Nc,vember 9, 1988 tl9I1Q~ IT WAS MOVED BY THOMAS J. BURNS TO APPROVE THE MINUTES OF THE SF'EC JAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY kELD NOVEMBER 9 , 1 9 8B, AS PRESENTED. VICE CHAIRMAN BERLIN SECONDED THE M01ION. Ayes: Nays: Abstained: Absent: IV. v. Burns, Berlin None Norden Kozacek, Zieg The Chairman declared the motion carried. There were no visitorst scheduled c,r 11 r-<sc.hedul2d, 1r1hci attended the Regular Meeting of the Englewo od Hous i ,-,g Authority Board of Commissi~ners held January 25, 1984. DIRgCTOR'S REPORT A. Programs' Repcrt3 • All reports were nc,ted wit:h Uttle discu:,sic,n e ::--er,t the Occupancy Status Report of Decamb~r ~ 1988 . Tile Executive Director point~d out t hat the Occupan~y Rep o rt for December, 1988, reflected a subst s nt i~l revisjon i i format. New Cc,h.1mqs "Market Rent" and "To t a l " h .3 d b e e n added. New rc,ws "Non-duplicate Households" an d "T,:,t._:-·l " had also been a~ded. The Executive D i rector s t a t 2 d it was felt this new format and additional inf G~matio n would more accurately reflect the status ~f th e EHA 's units and the waiting list. The Executive Director informed ~he Coffi missione rs that the Hous i ng Rehab Stat~s Reports will refl e~t an~~ format beginning February 1989 in order t o cla r ify the number and types of various l~ans and the ir st a t 0 s within the rehab system. -2-• --------~----------c-------------------------~- EHA SOC Regular Meeting ··o1/2S/89 • • VI. • B. Updated Information: 1. 2. Orchard Place Generator The Executive Director reported that the EHA had explored the opportunity of replacing the engine block under warranty with the original ~endor. The warranty had expired, but the vendor honored it anyway replacing the engine blc,ck o n ly. P a ,-t s fc,~- the new engine block and labor costs to i·,,stall the block were not in=luded under warranty. The total cost for parts and labor was $4.460. 431 East Girard Avenue A contract was executed with the ccntractor to rehab this unit. Siding has been placed on the exterior of the house, replacing the old, dilapidated shingles. The old wood-frame, single-pane windows were replaced with vinyl-trim~ thermopane windows. The Executive Director mentioned that he had been contacted by an individual last November (1988) who was interesteci in purchasing 431 East Gira,-d in an "its-is" condition. Although the Board had previo1 ,sly v fi:ted to rehab the property and then sell it~ th~ Director placed the individual's request o n the December, 1988, meeting since no contract had bee n signed yet. When the December, 1988, meeting ,.-,,:1s cancelled, the Executive Director discussed th~ matter with the Chairman since the c ont1-ac:to1-c ;:,uld not wait until January to begin work. The Ch~i r man felt that since the Board action of Oc t ober still was in effect, that action should be taken . DISCUSSION ITEMS, MDT.IONS AND RESOLUTIONS A. Definition of Resident For purposes of placement on the wait i ng lists of all Englewood Housing Authority programs~ applicants defined as "residents" receive preference within any federally-mandated category ove,-"nonresidents ". Currently, the EHA places anyone with an Englewood address in the "resident" categc,ry. This places City •'.lt- Englewood residents, Greenwood Village residents, Cherry Hills Village residents, and unincorporated Arapahoe County residents together. Since the Housing Aut:tiority is a City of Englewood agency, it was assumed by staff that the term "resident" might be redefined to meiB.n households currently residing within the city limits of §:ng.!~~.QQ.9• This amendment to the definition of "resident" uould QQ.~ affect the status on the waiting list of applicants placed c,n the uaiting list prior to adoption of the amended policy. -3- ,., EHA BOC Regular Meeting 01/25/89 A. Definition of Res i dent • IT WAS MOVED BY NORLEEN NORDEN TO AMEND ALL APPLICABLE EHA P OL I CIES T O DEFINE THE TERM "RESIDENT" FOR PURPOSES OF PLACEMENT ON wAIT r.NE L I STS AS HOUSEHOLDS RESIDING OR WORKING WITHIN THE CITY LIMITS OF El'IHL EWO OD EFFECTIVE JANUARY 25, 1989. VICE CHAIRM?\N BERLIN SECONDED THE MOT :ON. Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the moti.on carried. B. Write-Off of Stale Dated Checks In accordance with generally acc1:?p t ed ~c r-::,1 .H·,tjng practices, it i s in the best interests c f the F:1,t;dle .... i:,,·,d Housing Authority to write cff stale dated che ck s i n the amount of $1,414.88 from the time pe r iod 04/1 4 /8 8 to 08-/01/88. For a va1-iety of reasons, the checks ~·,e r e n o t cashed by the persons to whom they were written . lj Q I !. Q ~ IT WAS MOVED BY COMMISSIONER NORDEN TO ADOf'T RESOLUTION MO. 1, F ERIES OF 1 1989, WRITING OFF STALE DATED CHEC KS DATED FROM 04/14/88 TO 08/0 1/88 I. THE TOTAL AGGREGATE AMOUNT OF $1,414.88. VICE CHAIRM AN BERL.IN S ECONDE THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None None Kc,zacek, Zieg The Chairman declared the motion carried. The Commissioner5 decided that due to the e x igent nat u re of the agenda for this meeting (01/25/89) i t would b e prud e n t t o move forward in the agenda to thc,se items 1-eq u irL n g le>·.:;s discussion time (Items VI.A.B.E.-L> and then ret ur11 to tho se items requi r ing substantially more discussi ~n , < I t e ;ns VI .C . and VI .D . >. -4- • ~I tr,, Lf ~~ t,C:':JU. dt I IC"~ \r .& t 11:f 01/25/99 VI. E • • Ratification of Telephc,ne Poll for WAND Co ntr a c t s It was the recommendation of the E>:ecutive Direct or· tt.at the Commissioners ratify the telephone po l l o f N~~e mb er 10, 1988, authc,rizing the Chairman of the En gl e wc,o o Housing Authority Board of Commissioner s to e !-~e c u t e contracts with Creative Living, I nc. fo r th e construction of modular houses for 3349 and 3 355 S ou t h Pennsylvania St. Creative Living, Inc. had info i-:ned t he EHA that they wanted to close their factc,ry fcq-a b o ut two months to remodel. The EHA had two mc,re n ew uni l s planned for sale and two pre-qualified bu y ers, a ;1d i t was felt expedient to sign the .contracts and stay c.n 1 ine to finish the last two sale uni ts befo,-e CLI c l c,sed their factory. The Results of the telephone poll conducted Novemb~r 10, 1988 were: Ayes: Burns, Zieg, Norden, Kozacek, Berlin Nays None Abstained: None Absent <unable to reach by telephone>; None ljQ!!.Q~ IT WAS MOVED BY COMMISSIONER NORDEN TO RATIFY THE TELEPHONE POLL CONDUCTED NOVEMBER 10, 1988, AUTHORIZING THE CHAIRMAN OF THE ENGLEWOOD HOUSING • THORITY TO EXECUTE CONTRACTS WITH CREATIVE LIVING FOR THE CONSTRUCTION TWO MODULAR UNITS TO BE LOCATED AT 3349 AND 3355 SOUTH PENNSYL VANIA STREET. VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VI. • Burns, Berlin, Norden Nc,ne None Kozacek, Zieg The Chairman declared t h e motion carried. F. Delinquent Rehab Loans The Commissioners .,-,ere informed that the home ;:,w n er mad e six-month's payment on 12/08/88, but no additional funds had been received. The loan i~ 690 days <23 mo n t hs ) delinquent. The loan has had paymen t problems since 1979. The homeowner is current on the first mo rtgage. It was the recommendation of staff that the C i t y o f Englewood Rehab P rogram initiate foreclosu r e and assume the first mortgage in order to sell the house to another low-income family • -5- ~HA ~UL Kegu1a ~ nee~1ng · 01.(25/89 IT WAS NO. 5, FAMILY. Ayes: Nays: .. F. Delinquent Rehab Loans -~Q~n ~Q· 5 • MOVED BV COMMISSIONER NORDEN TO INITIATE FORECLOSUR E ON REHAB LOA N ASSUME THE FIRST MORTGAGE AND SELL THE UNIT TO ANOTHE R LOW -INCCME VICE CHAIRMAN BERLIN SECONDED THE MOTION. Burns, Berlin, Norden None Abstained: None Absent: IT WAS AT THIS REDEEM. Ay es: Nays: Kozacek, Zieg The Chairman declared the motion c a rried. REHAB LOAN NO. §1 The homeowner was fully employed when ·:o.an N o . 81 ~-i as approved; he is now, however, disabled wi th b l2<.c:I:: l u ,,g d i sease a n d o n a fixed inco~e . The l o an i s n ow ~JO d a y s delinquent < 17 mc,nths). Homeowne,-has rema ine d i n c c,n t ~.c ~ with the Rehab Staff and kept them a pp r ised o f t h e sittlation. The homeowner continues to neg o ~iate with the first mortgage holder. The date o f tr u stee sa le wa~ originally set for 12/21/88 but postpo n ed until 0 1/25 /8 9 w i t h the redemption period endi~g 04/10/89. It i s s ta f f recommendation that nothing be done at t his time . If t h e home is sc,ld at Public: Sale, Staff recc,mme11ds tha t; l.he C ~ty Rehab Department not redeem it. c1.s ther e i s no e qu i t.y am! th. house does not have a desirable f loor plan. tl.9I1.9~ MOVED BY COMMISSIONER NORDEN TO DO NOTHING WI1H REHAB LOAN NO. 8 1 T IME. IF THE HOME IS SO LD AT PUBLIC SALE , THE EHA IS NOT TO VICE CHAIRMAN BERLIN SECONDED THE MOTION. Bu ~ns, Berlin , No r den None Abstained: None Absent: f<c,zacek, Zieg T he Chairman declared the motion car ried. 8~b~Q Lc,an Ne, • 92 Staff informed the Comm i ssioners that th e p r evi o us E HA Bo a r d would not initiate foreclosure unless the hnmeo wne r became delinquent on the first mortgage. The f3mil y has ma de n u attempt to work out a n y kind of a payment schedule w i th Reh a b Program Staff in over four years. The l oan is 1,~60 day s (52 months) delinquent. No date of trustee sale h~s been set. Staff recommP-nds that the City of Englewoc,d He h a h F'rog i-a rr1 initiate foreclosure and assume the fi i-st mortgage in orde. to sell this house to another low-income family . -6- '-1 rn ,._,.....,.._, I 'C'':fl.A .I. Cl.I I 1 c:;..-V & t '":f .01/25/89 F. Delinquent Rehab Loans -6Q.~!1 MQ.• ~g !j.QJ.!.Q~ .T WAS MOVED BY VICE CHAIRMAN BERLIN TO INITIATE FORECLOSURE ON RE HAB LOA N NO. 92 AND ASSUME THE FIRST MORTGAGE IN ORDER TO SELL THIS P ROPERTY TD ANOTHER LOW-INCOME FAMILY. COMMISSIONER NORDEN SECONDED THE MOTION r Ayes: Nays: Burns, Berlin, Norden None Abstained: None Absent: • IT WAS AND LET AMOUNTS PROGRAM MOTION. Ayes: Nays: Kozacek, Zieg The Chairman declared the motion carried. B~b~~ Loan No. 134 Staff informed the Commissioners that the family who received Rehab Loan No. 134 with the assistance of the EHA had assumed an existing note from a family who had defaulted o n thei r rehab loan. The second family was now 270 days (9 months) delinquent on their loan. The property is uninha b itab l e at present. The City of Englewood Building Departmen t wil l no t issue a Certificate of Occupancy until rehab is comp l ete . A Trustee Sale date of November 16, 1988, had been set c,n thE? first mortgage and the redemption period ends on Januar y 31, 1989. Staff recommended that the EHA redeem the pr o perty only to sell it to another low-income family 3 Jtho u gh s t aff pointed out there is very little ~quity in this propert y • MOVED BY VICE THE PROPERTY OF $9,773.59 HAS IN THIS !1 Q I 1 Q ij CHAIRMAN BERLIN TO LET THE REDEMPTION PERIOD EXPIRE REVERT TO TALMAN HOME. MORTGAGE AND WRITE OFF THE AND $2,000.00 l,JHICH THE CITY OF ENGLEWOOD R E HAB PROPERTY ALREADY. COMMISSIONER NORDEN SECONDE D TH E Burns, Berlin, Norden None Abstained: None Absent: • Kozacek, Zieg The Chairman declared the motion carried. G. Approval "Resolution Loans". of of Resolution Corporate No. 3, Series of 1 989 ~ Bc,ard --Authc,r i ty to Procure Thomas A. Dinkel of First Interstate Bank of Eng lewood had requested that the Englewood Housing Authority Chairman and Executive Director sign a new c orporate resolution restating the authorization by the Bo a rd of Commissioners for the EHA to borrow with F i rst Interstate Ban k of Englewood. First Interstate Bank's examiners were not pleased with the old fc,nPs and v-~a nted more of a blanket resolution. The amount authorized by the new resolution is $2,000 ,000 which represen t s the amount of all outstanding loans through FIB, including housing rehab and WAND loans. -7- EHA BOC Regular Meeting 01/25/89 VI. G. Approval of "Resolution of Loans". Re~.o lut i .:,n Corporate 11 Q I 1 Q ~ No. 3, Ser · ies Board --A1 thority o f t9 f::l!. to P ,-o c L r IT WAS MOVED BY COMMISSIONER NORDEN TO APPROVE RESOLUTION NO. 3, S E R 1ES OF 1989, "RESOLUTIONS OF CORPORATE BOARD AUTHORITY TO PHOCURE LOA NS ", RESTATING THE AUTHORIZATION BY THE ENGLEWOOD HOUSING h UTHORI TY B •"J A t m iJ F COMMISSIONERS FOR THE ENGLEWOOD HOUSING AUTHORITY TO BORROW WI T H ·: H ~·S l INTERSTATE BANK OF ENGLEWOOD IN THE AMOUNT OF $2,000,000 • V I C E CHA l R MA~~ BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin , No rden None None Kozacek, Zieg The Chairman declared the motion carried. H. 'Review of and Action on Selection of L~gal ~irm t o Provide Legal Services. Twenty-one firms respc,nded to the EHA' s ,-equest ·fc,,- p~op~sals fer legal services. Using the initi a l criteria establ i!:hed by the selectic•n cr;m,11i ttee c. Thomas J. Burns, "10 1-leen Norden, and Paul Malinc,wski t . field was narrowed down to twelve semif i nalists ~nd th to five finalists. The five fin~lists we r e inte rvie~~~ on January 20, 1989. Chairwan Bur,s stated that af t e r the interviews were conducted, a silent, w-itten p o ll was taken. The results of the pc,11 ir.dica.t:ed f:hat c:1.l l three of the select ion committee h.;.d ·:h,,sen <independently> the same firm for first position ~nd th 2 same firm for second position. Chairman Bu r n ~ sta t Fd that it was the recommendation of t he s e lec ti o n committee that the law firm of Wagenlander & Asso c i a tes bec o me legal counsel fer the Engl e wo od Hous i n g Authority. 11 Q I !. Q U IT WAS MOVED BY VICE CHAIRMAN BERLIN TO ACCEPT THE R E COMMENDATI ON OF THF SELECTION COMMITTEE COMPRISED OF THOMAS .J. BURNS, NORLEEN NORDEN, AND P AU L MALINOWSKI , THAT WAGENLANDER &. ASSOCIATES BECCME L EGAL COIJM E EL Frn"{ THE ENGLEWOOD HOUSING AUTHORITY. COMMISSIONER NORDEN SECONDED THE MO T'i flN. Ayes: Nays: Abstained: Absent: Burns, B@rlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried. -8-• EHA BOC Regular Meeting 01/25/89 • I. Review of and Actic,n on Selection of Audit Fi1-m. • Two firms responded to the Englewood Housing experience was required. the RFP for audit services fo r Authority. Prior HUD 2 ud1t The bids received were: 1. Hogan, Kumagai t ... Co. -$3,500.00 2. Denton, Netherton & Co. -$3,505.00 Because the two bids received were within 1% of· each other, there really was no "low bidder" fc,r a .l.l practical purposes. Other criteria such as experience and references were to be the deciding facto,-. The Executive Director recommended that based on the references and experience (especially prior HUD audit experience) of Denton, Netherton ~ Co., it was his recommendation that they become the auditor for the Englewood Housing Authority for fiscal year 1988-The Executive Director informed the Commissioners that HUD now' allows PHAs to enter into multi-year cc,:,tracts fo ·.- their audits. Based on this, it was the E~ecutive DiFector's recommendation that the EHA s ign threP separate contracts with Denton, Netherton & Cr ,. for Audits of FY '88, FY '89, and FY '90 . lt .. ~as the recommendation of the Commissioners that wording be put in the audit contract which would state tl1at i.·f t he EHA is displeased with the performance of the audit o r, the contracts for the remaining years would bec o me null d nd void. t! Q I 1 Q ~ IT WAS MOVED BY VICE CHAIRMAN BERLIN THAT THE ENGLEWOOD HOUSING AUTHORJTY ENTER INTO CONTRACT WITH THE AUDIT FIRM OF DENTON, NETHERTON & CO., ON lHE BASIS OF THEIR BID, TO PERFORM THE AUDIT FOR FY '88. IT WAS FURTHER MOVED THAT THE CONTRACT CONTAIN AN ANNUAL RENEWAL CLAUSE FOR FY '89 AND FY '90, ( PER THE RECOMMENDATION OF THE EHA EXECUTIVE DIRECTOR. '-HTH lHE OPTION ON THE PART OF THE ENGLEWOOD HOUSING AUTHORITY TO WITHDRAW FROM THE AUDIT CONTRACT FOR ANY REMAINING YEARS IF THE EHA IS NOT PLEASED UITH THE ~JORI< PERFORMED BY DENTON, NETHERTON f~ CO. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: • Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried. -9- EHA DOC Regular Meeting 01/25/89 J . Review c•f and Action c•n Selectic,n c,f Real E ~t.c1 '.e F :,·m .,: ... Provide Market i ng Services. Three proposals were 1-ecei v ed 1 n resi:-c,n ':3? ~::o 2 . d : ,-e ,.: c mailing of the Request fc,1· Prc,posals t c, ma ,-1.i.?': EH-·1 properties which are for sa l e. One p r o po sa l w~s 2 proposal for appraisal ser ·..,i c e -=,, n o t rn;•rb2 ting <::-e,·v i.c..es; one propc,sal was from Milt Sent i. c.,f Metr u i?.r·r ,,·p r··o;~ :,·tc., and one was from Bc,b Ma,->~ u f Met r·o Hr t.1k r:>1 ~.;~ I 11 ··:. '.·l r. Senti submitted a prrJp osdl t o rr a r~'.'.·0 t u -.,,• E t-··;·~ properties in var1c,us ways fc,r a si ,i p E-1--,:£-n t; f ,.::,:.:-. M·. l"larx submitted a proposal that r.al J ·:; for tt·,;..? e,·.:r b :c.~·,q ~? o + the EHA's f ).VE• sale prc,pertif~1::; ·fc,r cF l 8 2 -t •n :t c?-.r:,,.,.,+:,n£·i';t. comple>: in the 100 b .L ocl< o f ~.J E-st B -.?ll E·vi e:1-,. ·r~1;? E>:ecutive Director w~s atte,npting t:• ,3r-r ,1.,Je ,, !;i ;!',e t ,:, view the properties in Mr. Mar:-:'s prr ,o os .3 '.. ~, .. d c .-h~-.)ir ;-·, recent MAI appraisal along with financial rec~rrl s . i:1Ql!_Qlj IT WAS MOVED BY COMMISS I ONER ~JORDE~ TO TABLE A DECISION UNTIL l'HE F E BRU AR f 22, 1989, ENGLEWOOD HOUSING AUTHOR I TY BOARD OF COMM I S SI ONEF:S ' f~Em 'L P·R MEETING TO ALLOW FOR TIME TO REVIEW THE PROPERTIES L IS TED IN MR , MAR X'S PROPOSAL. VICE CHAIRMAN BERLIN SECONDED THE Mo1·10N. Ayes: Nays: Abstained: Absent: Burns, Ber Ii n, Nc,i-den Nc,ne None Kozacek, Zieg • The Chairman declared the motion carried. K. Review of and Action on Selection of Launrlry Co ~pany t o Provide Laundry Equipment at Orchard Place. In 1982, the Englewood Housing Author i ty ~i ~n ed a contract with Automatic L.aund1-y Company t c, 1 .=-a~-e tr.e m the laundry rooms at Orchard P 1 ace i r. e >;char,g e f c,r 4 5 '.; c,f the laundry p r oceeds. The cc,nt.,-ar:t lo'H:r u 1 ci automatical 1 y renew for another sev•?n-·f ea,-t e ,·m if notice of cancel latic•n was not given by FehnJ ..;H ·,· 1., 1989. Such notice was given, ~nd tids so l 1c i ted fr o m known laundry f i rms . Automatir. Laundry C 0 mpan y ~n d ~e ~ Systems were the two firms who sub~itted propo s B ls . I t ~"'as the 1-ecommendat ion of the E :~ecut i ve Di ,-e c to i-t o award the cont r act to Automatic Laund r y Company ba s ed o n their record of excellent servjce i n t he p a s t a n d additional up-front payment to the EHA, wh i c h w1 l l h e used to remodel ~he laundry rooms. -10- • EHA BOC Regular Meeting 01/25/89 • K. Review of and Act ic,n on Select ion of Laund r y Cc,i11 pc:,i"I')' tc, Provide Laundry Equipment at Orchard Place . t1 Q I I. Q ~ IT WAS MOVED BY VICE CHAIRMAN BERLIN TO AWARD THE LAUNDRY CONTRACT FOR LAUNDRY EQUIPMENT AT ORCHARD PLACE TO THE AUTOMATIC LAUNDRY COMPANY. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes1 Nays: Abstained: Absent: Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried. L. Approval of Proposed Management Agreement for all Managed Properties. • The Englewood Housing Authority currently acts as a Management Agent for all EHDC propert i es. The current Management Agreement inadequately addresses the responsibilities of both Management Agent and Owne~. Since the EHDC is a separate entity jt is imperative that the EHA provide a thorough, concise Management Agreement. The prc,posed Agreement was developed by the Institute of Real Estate Management <IREMJ, the recognized professional organization nf property management firms . Identical Management Agreements for Simon Center and the Market Rental proper ties ~ere also presented. It was the recommendatic,n of the E:~ecu t ive Director that the Chairman of the Englewood Hous i n g Authority Board of Commissioners execute the new Management Agreements for EHDC properties, Simon Center, and the EHA Market Rental Properties. { ~QI1Q~ IT WAS MOVED BY COMMISSIONER NORDEN THAT THE CHAIRMAN OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS EXECUTE THE NEW MANAGEMENT AGREEMENT FOR EHDC PROPERTIES. VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None None Kczacek, Zieg The Chairman declared the motion carried. -11-• EHA BOC Regular Meeting 01/25/89 L. Approval of Proposed Managemen t Ag r ~eme 0 t ~~ Managed Properties. lj Q I !. Q ~ IT WAS MOVED BY COMMISSIONER NORDEN THAT THE CHAIRMAN OF THE EN GL E i,,iOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS EXECUTE THE NEW f·l ANAG F.:"!E !\lT AGREEMENT FOR ENGLEWOOD HOUSING AUTHORITY MARKET RENTAL PR GP ERT 1 ES . ._, i C t: CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried • ... IT WAS MOVED BY COMMISSIONER NORDEM THAT THE CHAIRMAN OF THE ENG i...E WOD D HOUSING AUTHORITY BOARD OF COMMISSIONERS EXECUTE TJ-;E NEW 11hNC.3E i1 EN, AGREEMENT FOR SIMON CENTER. VICE CHAIRMAN BERLIN SECONDED THE M0 7 IDN . Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None None Kozacek, Zieg • The Chairman declared the mDtion carried. The Commissioners decided that time nc,w pe 1-rnitted thera t ,:, return to those items still reouiring discussi ~n Cltens V l.C . and VI. D. > C. Project-Based Assista n ce (F'BA> and WAND Financir-,g. Congress recently authorized a new method of agency allocation of its Section 8 Existir,g c e1 -t.ifi c a +-e <:. c cilled Project-Based Assistance. This ne~ me t h orl all o ws hc,using authorities to ,jesignate up tc, 15·~ r ,f the i ,- Section 8 Ex. Certificates fo,-PBA. ~<ey l=e~tL n-£•s of' PBA are: 1 • 2. At least $1,000 of rehab i litation must be co ~p l e ted before assistance starts under PBA; The rehab may not have been funded with~n t h re e years by any other prog r am under the 1937 U.S . Housing Act. <Includes Rental Rehab Pro g ra m ~ but does not include CDBG Program>; -12-• EHA BOC Regular 01/25/89 .I. c. • • Meeting Project-Based Assistance <PBA> and WANO Financing 3. No requirement for formal advertising fo r l ~ndlord participation, but the agency must adopt a w~i t teD selection policy; 4. The PBA may only 1-un as long as th balance c,f -i..he Annual Contributions Contract. The Executive Director explained that PBA i s particularly attractive for the WAND rental units. CHAFA wi 11 go with B . higher loan-tc,-value mortgage t o ,- the WAND rental-units permanent financing if the EHA c an designate those units as being project-b2sE ~, wh i ch would, in effect, guarantee rents f~r a period of t i me . The major drawback to PBA is the prohib i tio n nf c o up 1 ing the RRP funds with PBA. The original plan f o,-WANV financing included use of RRP funds. T hree r.:ip t ions remain: 1. Designate WAND project-based and loo~ to CDBG f unds to finance the rehab which will not be covered by the permanent loan; 2 • Designate WAND project-based and look to Si~on Center reserves to finance the rehab that w i ll ~~t be covered by the permanent loan; 3. Do not des i gnate WAND prc,ject-based, B.n r:1 focus o n financing the rehab with Rental Rehab ~nd CD BG or Simon Center Reserves or permanent financing . It was the recommendation of the Execu t ive Direct or t hat the EHA pull out of the CHAFA-WAND rental u n its permanent financing Application 3320 and 3322 Sout h Pennsylvania, place modular units on these Joc a ti ons and sell the units rather than rent them as o ri ginally planned. -13- EHA BOC Regular Meeting 01/25/89 l.'1 Q I 1 Q ~ • IT WAS MOVED BY COMMISSIONER NORDEN THAT THE ENGLEWOOD HOUSING i~UTl-mR r TY PURSUE PROJ'ECT BASED ASSISTANCE, DESIGNATING THE WAND RENTAL UN l TS 1~S PROJ'ECT BASED. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ARE TO BE SO LI GHT TO FINANCE THE REHAB WORK WHICH WILL NOT BE COVERED BY THE PERMANENI L.O~l'J FROM CHAFA. IT WAS FURTHER MOVED THAT 3320 SOUTH PENNSV Ll..;'ANJA ST . Ar-JD 3322 SOUTH PENNSYLVANIA ST. BE PULLED OUT OF THE PROJECT B ASED AS S I SH~N,::E AS RENTAL UNITS AND THESE UNITS BE DEVELOPED AS "FOR-SALE " UN I1 S. 1T WA S FURTHER MOVED THAT SELECTION CRITERIA FOR THE FIRST E LEVEN UN J T S lJ F PROJ'ECT-BASED ASSISTANCE LIMIT LANDLORDS TO THE ENGLEWOO D HOUS I NG DEVELOPMENT CORPORATION. VICE CHAIRMAN BERLIN SECONDED THIS MOTION . Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried . ti Q I .! Q ~ IT WAS MOVED BY COMMISSIONER NORDEN TO SEEK COMMUNITY DE'JELOF·MENT BLOCI<" GRANT FUNDS FOR THE REHAB OF l.JAND RENTAL UNITS; AND IN THE EVE NT C [)E<G IS INSUFFICIENT TO COVER ALL REHAB COSTS FOR THE WAND RENTAL UNI T S , TH •. ENGLEWOOD HOUSING AUTHORITY WILL COMMIT TO F UNDING THE BA LA NC E IN A AMOUNT NOT TO EXCEED $250,000. VICE CHAIRMAN BERLIN SECONDED THE MOT l UN. Ayes: Nays: Abstained: Absent: Bu1·ns, Berlin, Norden None None Kc ,zacek, Zieg The Chairman declared the motion carried. ti Q I .! Q ~ IT WAS MOVED BY VICE CHAIRMAN BLOCK GRANT FUNDS ARE AWARDED ENGLEWOOD HOUSING AUTHORITY WILL COSTS IN AN AMOUNT NOT TO EXCEED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Norden None No n e Kozacek, Zieg BERLIN THAT IF NO COMMUNITY DEVELOPMENT FOR REHAB OF WAND RENTA L UNI TS~ THE COMMIT TO FUNDING OF THE TOTA L REHAB $250,000. COMMISSIO NER NORD EN S ECONDED The Chairman declar ed the motion carried. -14-• ' . EHA BOC Regular Meeting • 01/25/89 I. D. Retirement Plan ---~ Under current EHA personnel policy, the Authority has adopted all the personnel practices of the Citv of Englewc,od with the exception of the inclusion of EHA employees in the City's retirement prog,-ams. Thre1c potential retirement plans were identified w !·dch ~.r e well-established for hc,using authorities c?;nd/or·· t•r1its of local government. Costs to the EHA for employer contributions were detailed in the FY '89 Consolidated Budget and approved at the Novembei-9, 1988, s pecial meeting. The three plans reviewed were: 1. Life Associates; 2. Housing Renewal & Local Agency Retirement Plan; 3. ICMA Lengthy discussion ensued regarding the vai-ious fa c ets of each plan including the number of ,3gcncie s participating in each plan; assets, the year the pla n started business; initial fees; ongoing fees; vesting, and 1987 investment retL1rns. ~T; WAS l10VED BY COMMISSIONER NO:D:N!T~A! :ESOLUTION NO. 2, SERIES OF 1989, BE ADOPTED WHEREBY THE ENGLEWOOD HOUSING AUTHORITY WILL ENTER ItffO A RETIREMENT PLAN WITH LIFE ASSOCIATES WITH NO WAITING PERIOD BEFORE NEW EMPLOYEES OF THE ENGLEWOOD HOUSING AUTHORITY CAN JOIN THE RETIREMENT PLAN. THE EMPLOYER CONTRIBUTION ON BEHALF OF THE EHA WI LL BE 5 ~~ OF THE GROSS MONTHLY SALARY OF QUALIFIED ENGLEWOOD HOUSING AUTHORITY EMPLOYEES; THE EMPLOYEE CONTRIBUTION WILL BE A MINIMUM OF 2.5% OF THE GROSS MONTHLY SALARY AND A MAXIMUM NOT TO EXCEED THE PERCENTAGE IDENTIFIED BY LIFE ASSOCIATES. VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Ab5tained: Absent: • Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried • -15- EHA BUC t<egular Meeting 01/25/89 VII. FINANCIAL REPORT •. The Executive Director discussed the status of EHA F in anc i a \ Accounts at present and informed the Commissioners t h a t the audit could have an impact on all do l lar amounts reflected in the year-end financial reports as presented in the pac k et. The Executive Director asked the Commissioner s f o r permi s s iGn to enter into an emergency contract with a cert ified p u b l ic accountant to help finish up the year-en d cl ose o f E H A financial books. The Executive Director infor med t h e Commissioners the amount of work required t c, cl ec <.7,e out a 1 1 the subsidiary accounts on Simon Center 's books and tr ~nc f e r the information accurately into the new co mputer so ftw a r e would be substantial. The Executive Director r eco mm e nde d that Steven Stranger, CPA, who is very familiar w i t h th e accounting software the EHA has recently purchased a n d w it h HUD accounting, close out these subsidiar y acc o un t s a n d transfer the information as beginning balances for FY '89 to the new software. This contract would also provicle fo r t he CPA to do an interna l assessment of EHA financial pol i c ies and procedures. IT WAS MOVED BY VICE CHAIRMAN BERLIN TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH STEVEN STRANGER, C.P.A.~ TO MAKE APPROPR "!AT E ENTRIES INTO THE ENGLEWOOD HOUSING AUTHORITY'S BOOKS OF FINANC J AL ACCOUNT. IN ORDER TO COMPLETE YEAR-END CLOSE OUT. THE EX.ECUTIVE D I RECT OR WA FURTHER AUTHORIZED TO INCLUDE IN THIS CONTRACT WITH STEV EN STRANGER , C.P.A., PROVISIONS TO DO AN INTERNAL ASSESSMENT OF EI\IGLEt,JOOD HO US I NG AUTHORITY FINANCIAL POLICIES AND PROCEDUR ES. COMMISSIONER NOR DEN S E CONDED THE MOTION. Ayes: Nays: Abstained: Absent: VI I I. Burns, Berlin, Norden None None Kozacek, Zieg The Chairman declared the motion carried. CONSENT AGENDA I t ems VIII.A -J noted briefly. Discussion ensued regarding Item VIII.G. "Property Tax Implicati o ns Report on EHA Properties of 01/89". I t was the suggestion c,f the Cha i.r ,n an of the Englewood Housing Authority that this report be given to the Englewood City Council members. Commi s s 1one i-Noi-cle n suggested that Executive Director Malinowsk i presen t th i s report to Englew~od City Council in person. The PILOT payment made by Englewood Housing Authority-owned Low R~nt Public Housing Project was discussed as to the poss i b i lity of revising the Cooperation Ag r eement between the Cit y o. Englewood and the Englewood Housing Authority whereby Simo, Center could pay half of this payment and EHA's Low -Rent Public Housing Project the c,ther half. E x ec u tive D i.rectea 1- Malinowski stated this would be a good project for t he new legal counsel to start. -16- , . EHA BOC Regular Meeting e:~~5/89 • GENERAL DISCUSSION A. Commissioners Choice Commissioner Norden stated that the Mayor of the City of Englewood had asked for a member of the Englewocid Housing Authority Board of Commissioners to participate on the newly-formed Housing Task Force. Cc,mmi ssi c,ner Norden recommended that Vice Chairman Berlin would be the most logical choice. Vice Chairman Berlin consented to represent the Englewood Housing Authority on the City of Englewood's Housing Task Force. B. Director's Choice Executive Director Malinowski informed the Commissioners that as of February, six-months will have passed since he was hired by the EHA. He requested the Commi ss:i one,-s do a six-month review at that time. Executive Director Malinowski asked the Commissioners if they would prefer to use the City of Englewood's evaluation form for- Superviso,-s and Ma.nagerial employees, or if they wotild prefer to do their own evaluation form. Chairman Burns requested a copy of the City of Englewood SAM Evalu~tion Form <,§upervisor end tianagerial) • The Executive Director informed the Comm i ssioners that the City of Englewood Department of Utilities l1ad sent him a memo outlining tentative plans whereby the Dept. of Utilities would take over the space presentl y occupied by Central Cashiering; Central C~shiering would move into the space presently occupied by the Rehab Program Staff. The Departme~t of Utilities would pay the Englewood Housing Authority $12,000 former l y earmarked for remodeli1~ of their own office sp~ce in order to facilitate the EHA's office space remodeling. Lengthy discussion ensued regarding the office space requirements of EHA/Rehab and what progress had bee n made in seeking and securing adequate 0ffice space for these personnel. The consensus of the Board was that the first preference be to relocate all EHA and Rehab Program offices into one office building to be purchased by the Englewood Housing Authority. -17- EHA BOC Regular Meeting 01/25/89 x. ADJOURNMENT # • t! Q I !. Q ~ IT WAS MOVED BY NORLEEN NORDEN THAT THE REGULAR MEETING O F THE ENGLE \,JUOD HOUSING AUTHORITY BOARD OF COMMISSIONERS BE ADJOURNED. Ayes: Nays: Abstained: Absent: Burns, Berlin, Norder. None None Kozacek, Zieg The Chairman declared the motion carried. fl,b(l k1.~as J. a&:,, _ .. · / (1:;tLA &0a-,,_.----·-···--- M~yan, R~r d i ng SEcret ar y ••• -18-•