HomeMy WebLinkAbout1989-02-22 EHA MINUTESQ __ ~ __ A __ F -l __________ o _ R_ A __ F -·· T ______________ D . -n .. ·-'-~---·X -.. , q 0 r
• ENGLEWOOD HOUSING AUTHORITY
Board of Commissioners
Regular Meeting
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February gg, 1~~Y
CALL TO ORDER -------
The Regular Meeting of the Englewood Housing f'n .at:hm·i t.y Board
of Commissioners was called to or·der at lt:50 p.m. on
February 22, 1989, at Simon Center, 3~:13::J South 1 .. 1nc:oln
Street, Englewood, Colorado, 80110, by Chairman Thomas J.
Burns.
ROLL CALL --------
Members Present:
Members Absent:
Also Present:
MI NUTH'i
Thomas J. Burns, Chairman
R. J. Berlin, Vice Chairman
Norleen Norden, Commissioner
Gary L. Kozacek, City Council Rep.
Bradley L. Zieg, Commiss i one,-
None
Hoger Fraser, City Manager of the City
of Englewood attended the Sturly Session.
Roger Koltay, City CnunciJmemher of th~
City of Englewooc1 attended hath the
Study Session and the Uegular Meetinq.
Paul Malinowski, Exerutive Direc tor
Mary A. Ryan, Recordinq Ser.retar·y
l\nnual Meeting held January 25, 1989
M O T I O N
IT WAS MOVED BY NORLEEN NORDEN TO APPROVE THE MINUTES OF THE ANNUAL
MEETING DF THE ENGLEWOOD HOUSING f\UTHORITV BOARD OF COMMISSlONfRS Hf:U)
JANUARY 25, 1989, AS PRESENTED. GARY L.. KOZACEK SECONDED THF MUTTON.
Ayes:
Nays:
Abstai.ned:
Absent:
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Burns, Berlin, Norden
None
Kozacek, Zieg
None
The Chai,·man declared the motion carried •
EHA BOC Regular Meeting
02/22/89
I II • MINUTES
Regular Meeting held 01/25/89
M O T I O N
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IT WAS MOVED DY NORLEEN NORDEN THAT THE MINUTES OF THE REGULAR MEETING UF
THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELO .JANUARY i:!S,
1 989, BE APPROVED AS PRESENTED. GARY L • KOZACEK SECONDED ·r HE MO r l I JN .
Ayes:
Nays:
Abstai.ned:
Absent:
IV.
v.
Burns, Berlin, Norden
None
l<ozaC:ek, Zieg
None
The Chairman der.lared the motion carried.
VISITORS
It was noted by Chairman Thomas J. Burns, that two
distinguished visitors were present this evening. City
Manager Roger Fraser attended the Study Session o-f the
Englewood Housing Authority Board of Commi1.:,sioner!:, Meet i nq
held this date. Roger Koltay, City Counc1lmember from the
City of Englewood attended both the Study Session and thP
Hegular Meeting of the Englewood Housing Aul.hor·i ty Boan-1 of..
C,lmmissioners Meeting held this date.
DIRECTOR'S REPORT -··---------------.
A. Programs' Reports
Briefly discussed was tht? Occupancy Gtatus UPpm· t in
regards to the changes made to i ts 1·orma t: • Al •,n
discussed was the Rehab Status Report:. The E><ecutive
Director informed the Commissioners that the Report had
been divided in two: The Hou~:.ing Hehah Stat11s Repo,·t
<which will be renamed the Housing Rehab Delinquenc y
Report> and the new form £,.>ntitled "Housinq Rehab !3 tatus
Report" which gives more detail on the djfferent types
of rehab loans available, categorizinq P ar_h hy t.he
number of applications received, numbPr n f unit!:,
receiving rehab, number of applications 1n process,
applications denied or withdrawn, applications
approved, numher u-f ,-ehabs under construe-ti nn, and the
number of project s completed. It was hoped that thi ~
new format would more easily rPflect ac c urately the
status of the rehab loans.
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EHA BOC Regular Meeting
02/22/89 ••
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DIRECTOR'S REPORT ---------------
A. Program's Reports
Roger Kol tay informed the Board of Commissiuner·c.; that
the City Attorney of Englewood will now he n '?view i n~,
all legal proceedings within the City Depa, tments even
though they are actually being handled hy the
Department's own legal counsel <as in the case of the
Englewood Housing Authority or water rights m~Lt e rs>.
Gary Kozacek requested that the Reh.ab c.. taf ·f for· W"1rd to
City Council a memorandum giving information on tht'?
foreclosures requested on rehab loans wh1ch the C i ty
Attorney has been asked to handle.
DISCUSSION ITEMS, ~QI!Q~~ ~~~ ~~~Q~~IIQ~§
A. Review of ~nd Action on Selection of neal Estate Firm
to Provide Marketing Services.
This act ion was requested by lhe EHA Dod.-ci of
Commissioners in order to select a real estate 1·1rm to
provide marketing services to the EHA for ,;alP nf five
EHA-owned single-family properties. Three propo~als
were received in response to a direct ma~ling nf the
RFP to market the EHA's properties which ar~ for sale.
One proposal was unre~ponsive and the F 1<er.utive
director recommended that it be rejected as such. rt11~
other two proposals suhmilted were: Milton Se11t.i of
Metro Brokers who proposed to market the EHA's
properties in various ways fo,· a -:;i >< p P.r c ent fr.?e; anr1
Bob Marx of Metro Brokers who propo s ed an exchanye ot
the EHA's five sahJ properties for an B2-unit i\part:ment
complex in the 100 block of West BellPview with a cJsh
"boot" on the part of the EHA in addition to th e
property exchange.
The Executive Director informed the Commiss ioners that
he had gone through the 82-unit apartment complex with
two members of the Rehab staff. •~ stated that
substantial rehab/maintenance would be required to
bring these units up to a rentable condition. The
Executive Director stated that the Rental Rehab Program
~ight be used to rehab thes~ into more rlestrable
units. Vacanc y rates in the bujldinqs indicated a 41%
vacancy rate in one building and a J2X v~cancy rate i.n
the other. Gary Kozacek mentioned that a development
of apartments was being constructed across Belleview
Avenue from the units in Mr. Marx's propo s al.
The Executive Director then asked the Commissio,~r~ if
the Englewood Housing Authority wanted to acquire mor e
rental units or maintain emphasis on acquiring/build i ng
single family units for sale to low-to -moderate income
households. Commissioner Norden reiterated this by
asking if the EHA wanted to go in this direc tion
philosophically.
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EHA BOC Regular Meeting
02/22/89
VI. Discussion Items
Provide l'l~rketin, A. Selection
Services
of Real Estate Firm to
Lengthy discussion then ensued regarding:
l. Does the EHA want four buildings sic1e -hy --c:.:,11I P lh,1t
NOuld consist of lOOY. low -i m :ome rentm-s, m · wo11 ld
they consist partially of ma,·ket ,entc11•:; and
partially of low-income units?
2.
3.
4.
5.
b.
Did the purchase of an 8 ,~--·unit. ap.:irtment. complex
for rentals fit in with the E.HA's orga11i~a t:1onal
goals? It was the feeling of Bradley Z iPq and H.
J. Berlin that this was not philos ophi ca lly wher e
the EHA should be going ,.md that the E l ·tn'!:., qoals
would be better met by rtoinq !.:;ingll=? f a mily home c,.
Nor leen Norden stated that she had s nmC;~ real
reservations wi t;h the EHA pur c has ing ,"1 hou ,:; i ng
development that would become highly conc entrated
housing for low income households.
Upon rehabilitation of th(! uni t s , how much work
Ci1nd at wh.-.t app,·oximate ~xpen,e) would have to be
done to meet Ci ty of Englewood Bui l ding Codes ? .•
Chairman Burns stated that othtff factors such a
crime <which is sometimes pre~ent in h i ghly
concentrated areas of housing uni ts) a nd the !::.t,3ff
time which would be involved with th t ?se unit ~.
would have to be considered.
The avai 1 ab i 1 i ty of Housing Cert if i c at e ~,/Vou c h e r -:->
and their use in a project suc:h ,,is th1 ':.; and th,=~
need to subsidize the renters in the s e buildings
was discussed. Executive D i rector Malinows k 1
stated that because the EHA c ould not qet the
Certificates or· Vouchers to 1 ·i11 al 1 nf t hese
units that providing lOOY. rental subsidy tnr the s e
units was not possible.
Did it seem worthwhile to have EHA staff .-~search
this apartment comp 1 ex and r.ome up with c ,1sh t · J ow
pro-forma!'i to asc·er tai n whether this would be a
financially feasible project? Tt was the QE!ner.,1
consensus of the Board of Commissinne,·s that it
would be worthwhile to have EHA staff do cash flow
pro-formas and present to the Commissionrr s more
detailed financial information at the nP-xt Board
Meeting. • -·4-
E ... A Boe. Regular Meeting
02/22/89
Discussion Items
A. Selection
Services
of Real Estate Firm to Provirle Marke~ing
1-t was the consensus of the Board that "the 82 ··1ini t
apartment building be pursued a•.i a ~eparate p11rc:hase
and not part of an e,cchange. Therefor i::?, the p, .. opo~.al
from Milton Senti was looked upon more favorably,
strictly for marketing the EHA's owned, single -f,:1mil.y
properties.
Discussion then ensued regarding how long the EH"
should have the real estate firm chosen market the
EHA's for-sale properties. Should the 1.Pngth of time
be 120 days or left up to the Executive Director? It
wa-s felt, after lengthy discussion, that. t.he f:.)(ecut.1w~
Director would use his best judgment and knowledgP as a
licensed real estate professional in npgotiatir~ the
details of the Rea] Es tat£~ Contract.
l'1 0 T I O N
IT WAS MOVED BY NORLEEN .NORDEN THAT THE ENGLEWOOD HOUSING AUTHORI1Y ACCEPT
THE PROPOSAL OF MILTON SENTI, METRO BROKERS, INC., TO MAHKET TIIE EHA'fi
~NGLE-FAMILY PROPERTIES AT A SIX ·-PE.RCENT COMMISSION. H. J. BEm. IN
~CONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
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Burns, Ber 1 in, No,-den, K.ozacek ~ Zieg
None
None
None
lhe Chairman declared the motion carried.
B. Ratification of Telephone Poll and Adoption o1
Resolution No. '•, Series of 1984, Authori.zing E><ec.utive
Director to apply for Fifte~n <t~> New Hous1ng
Vouche,-s.
On February 7, 1989, the Englewood Housing Autho,-ity
received a lettE~r-from the Denver· Office of HUD
offering us fifteen new Section 8 Housing Vouchers.
This will apparently be the only allocation of assi~ted
uni ts ·for the EHA in 1989. Board appr-ova l was
requested and since the. application deadline WdS
February 16, 1989, and this date p,·ecerted th .i.s Bnarc:I
meeting, a telephone poll of all EHA Boar-d members wa!:,
conducted. The results of the po]l were five in favor
of applying, zero not in favor of applying .
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EHA BOC Regular Meeting
02/22/89
B. Ratification of relephone Poll and f\doplion o-.
Resolution No. 4, Series of 1989, Authorizing E x ecutiv
Director to apply t ·or Fifteen < 15> New Hou~~ing
Vouchers.
'1 0 T T O N
IT WAS MOVED BY NORLEEN NORDEN THAT THE TELEPHONE POLL CONDUC'lED ON
FEBRUARY 13/14, 1989, BE RATIFIED. IT WAS FURTHER MOVFD BY NORLEEN NOHDEN
THAT RESOLUTION NO. 4, SER I ES OF l 989, AUTHOR J ZING AND O I HECT I NG rt-·I E
SUB'1ISSION OF AN APPLICATION FOR FIFTEEN NEW SECTION 8 HOUSING VOUCH ERS HE
ADOPTED AND APPROVED BY THE ENGLEWOOD HOUSING AUTHOR I TY 80{-\RD OF
COMMISSIONERS. GARY L. KOZACEK SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Burns, Berlin, Norden, Kozacek, Zieg
None
None
None
The Chairman declared the motion carried.
C. Review of Orchard Place Residents' Complaints and
Action to be Taken.
Lengthy discussion ensued during the next
one-·and-one-half hours of the Englewood Hm,sin.
Aut:hority Bo~-i,·d 01· Commissioners Meeting l1eld thls dat
regarding the events culminating 1n a number of
residents of Orchard Place making an appeJrarc~ at the
City of Englewood Town Meeting held February 13, 1989.
The residents registered complaints with the membe r s of
the Englewood City Council.
The issues seem to be:
l. Policies T·egarding the usage ot communal roomc.., ct1.
Orchard Plilce and the conflict arising there ·from.
2. The Resident Council.
3.
a. Management one faction feels opposed to
the other faction.
b. Methods employed by the Resident Council in
dealing with the residents of Orchard Place.
c. Monopoly for events one group does nut
want to participate in events which a r e
organized by the other gToup.
Treatment of and
residents.
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tactics used by and lltl fel lo.
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EHA BOC Regular Meeting
02/22/89
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C. Review of Orchard Place Residents'
Action to be Taken.
Comp la inti:; and
Issues
4. Arbitrary policies of management.
5. Procedures
complaints.
used by re!:iidents to register·
The E~ecutive Director presented to the EHA
Commissioners the t ·ol lowing possible resolutions to
these issues for consideration and discussion:
l. Recodify policies on common areas.
2.
3.
Less abdication
Resident Council
policies.
of management responsibiJ 1ty to
and more Board involvement 1n
Mediation by an outside
following as possible choices:
a • D.U. Mediation Center
b. Dr. George Kerrin
Institutions who is a
skilled at mediation.
resource with the
of the Dept. of
trained qerontoloqist
c. Lu Ann Mickelson, Center Supervtsor of Malley
Center.
4. Resident input
5. EHA Staff time set aside for heari.nq gr1evam:es of
the residents.
Roger it appeared to him that there were two
issues presented at the Town Meeting: (1) Safety of the
residents; and <2> Snc.ial is~ues. He stressed that. the
emphasis should be placed on the safety issues. Tt,is was
the consensus of opinion of the Commissioner~ also.
Koltay said
The Grievance Procedures set up several years ago were
brought up for discussion. It was agreed on by the
Commissioners that these procedures were appropriate and
good and the EHA' s ,·esidents should be f:!ncouraged tu use
these procedures. The Commissioners felt that these
procedures should be given to every resident .
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EHA BOC Regular Neeting
02/22/89
C. Review of o,-c.hard Place Re~idents • Complai11t s
Action to be Taken.
The E,cecutive Direc.:tor info,-med the Commis•,,io11Pr-~:; thrlt
about a month ago, a written survey had been g1v~n to
all Orchard Place re~,idents to fi 11 out in pr ivdtc •
The results of the survey indicated a h1gh JeveJ of
satisfaction with the EHA's managPment of n, char -d
Place.
Discussion ensued regarding the use of an outside
source of mediation between residents who di5aqree over
111atters. The Commissione,-s felt that the solut:ions
outlined by the Executive Director (except for use of
an outside mediator> should he tried fir-.st and if not
successful, then an outside mediation source should be
discussed by them.
Gary Kozacek stated that the Chairman, Thomas J. Bur·ns,
and/or the Executive Director, Paul Malinowski, ~=.hould
be present at the ne,ct City Council Meetinq Study
Se!':iSion to answer the al legations of the Orchard Place
allegations.
E,cecutive Director Malinowski
Board of
statt?d he tel t;
Commissioners on
his
thi. directions from the
matter were:
1. Any of management's reo;ponsibilities which had
been deleqated to Tenant Council should b e brnu~Jht.
back under the purview of the EHA staff.
2. Po 1 ic ies ·for the use of common ar·ea<s should bt.?
reiterated; and if new policies on the use of
common areas are needed, that decision •:;hou l d h(·!
made.
3. Resident Council. The ExecutivP Dire~tor will
suggest that EHA staff-be al lowed to ilt. tend th£'
Tenant Council Meet i ngc; ,.nd make !iurr. that ·, enant
Counci 1 re .. 11 i ;,es that they recommend policy, they
do not ~!:! policy. Al so, the Housing Manager
could be available during "1 -ent week" to hnld
~losed-door meetings with residents in ordrr for
rec;idents to pr-ivat~ly discuss their· r.:nnr:1~1-n!.., with
the Housing Manager. Commi5sioner Zieq felt it
was very important that EHA st.aff attend th~!
Tenant Council Neetings in order-to ensur·e that
the minority of residents are heard and tt-eated
fairly.
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EHA BOC Regular Meeting
02/22/89
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c. Review of Orchard Place He~. ident•:.' Compl.ainl.s .-,,1d
Action to be Taken.
4. Mediation by an outside source shC1uld he postponed
until such time as all other rE!solut.ion•.,; had h£.>en
tried; and at that time, if I.he prohlem~, st.ill
exist, then the use of an outside mediation snurc.e
would be again brought before the Comml ",<:,inner·~;;
for consideration.
5. Arbitrary policies of management
b. More involvement from staff on deciding polic j J:?s.
The Board indicated they did not; want to hP
involved in deciding pol ic 1ec:. which ,1ffec t
residents.
7. Resident input should be qained through the
manageme_nt attending Resident Council MeP.t1ngs.
Roger Koltay ··stated he t ·elt that if EHA ~;taff set. a o;,ide
time to listen to the re~idents' complaints, then the
residents would gain trust in the st<1ft und then:' wnuJ d
then fol low more r ·esident input.
The Board of Commissioners directert I.he Exet .l&tive
Director to tr·y the! resolutions su~Jgested at thi•.:,
meeting and re-port hack to them at next mont:h' s mec-' ti rig
with r -~sul t.s.
GENEHAL DISCUSSION
A. Commissioners' Choice
Bradley Zieg infrnmed the Englewood !lousing Autho,·1ty
Board of Commission,~rs thilt he harl recently muvPd to
the City of Denver and was thus t:endr1 · i nq h i.s
resignation fr·om the Englewood Hous i ng Authority Hnard
of Commissioners. Discus s ion ensued r rg~rrling a
replacement, whether or not it could be another· City
Councilmember in additi.on to Councilman l,a,·y Ko z acek.
Roger Koltay thanked the Board of Commi~s1oner s for
allowing him to attend the Board M£>et i n(J and he thanker1
Councilman Kozacek for his invitation to the En~lewoud
Housing Authority's Board of Commissione,-s' MPeting.
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EHA BOC Regular Meeting
02/22/89
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GENERAL DISCUSSION • A. Commissioners' Choice
Gary Kozacek said that City Council wa c:-, cons ider·ing
enacting legisJ.ation which would make it unlr1wfu ·1 f,,r-
a person to ~!:!~~i!:!q!~ cause .-1 fal !:,e a1.;u ·n1 01 fin ? o.-
other emergency to be transmitted to i'lny publ1r.: safety
agency. "Knowingly" means more than one false call
within a one-year period of time, anc1 it s hdll not be
an affirmative defense that the system is defeLtive o r
improper· I y operating. The mini mum P "'na 1 t .i e •:, he 1 ng
considered for the false alarm in any t...,elve -montl,
period of· time would be $25; the spcund t ·atsp ala,-m in
any twelve-·month per-iud would generate a minimum
penalty of $SO; and the third and subs1~qufc>n t; viol at .. ions
would bring about a penalty of a minimum of ~100.
ADJOURNMENT ----------·--
IT WAS MOVED BV GARV L. KOZACEK Tl-fAT THE REGULAR
t-lOUSING AUTHORITY BOAHD OF COMM ·ISSI0NER5 HELD
MEElING or THE ENGLEWOOD
FEBRUARY 2i~, 1 'J8'1, l:lf
ADJOURNED. R. J. BERLIN SECONDED ~HE MOTION.
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Thomas J. Burns, Chairman Mary A. Rydn, Recording Sec'y
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