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HomeMy WebLinkAbout1990-04-25 EHA MINUTESI. II. III. ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting April 25, 1990 RECEIVED JUM -5 , ~ CALL TO ORDER The Regular Meeting of of Commissioners was Wednesday, April 25, Englewood, Colorado, by Members Present: Members Absent: Also Present: STUDY SESSION the Englewood Housing Authority Board called to order at 5:40 p.m. on 1990, at 3460 South Sherman Street, Chairman Thomas J. Burns. Thomas J. Burns, Chairman* R. J. Berlin, Vice Chairman** Roger Koltay, Commissioner Norleen Norden, Commissioner Bradley Zieg, Commissioner None Paul Malinowski, Executive Director Gary Kozacek*** Doug Baus*** Mary A. Ryan, Recording Secretary M Q T .I Q li IT WAS MOVED BY COMMISSIONER NORDEN TO GO INTO EXECUTIVE SESSION AT 6:20 P.M. FOR THE PURPOSE OF CONDUCTING THE ANNUAL EVALUATION OF THE EXECUTIVE DIRECTOR. Ayes: Nays: Abstained: Absent: * ** *** Burns, Berlin, Koltay, Norden None None Zieg (arrived during Executive Session) The Chairman declared the motion ca,rried. Chairman Burns, due to a previous commitment left the meeting at 7:30 p.m. Vice Chairman Berlin, due to a previous commitment, left the meeting at 8:15 p.m. after appointing Bradley Zieg the Acting Vice Chairman. Present for the EHA Study Session only. EHA BOC Regular Meeting 04/25/90 MQ~IQH IT WAS MOVED BY COMMISSIONER NORDEN TO LEAVE EXECUTIVE SESSION HELD FOR THE PURPOSE OF CONDUCTING THE ANNUAL EVALUATION OF THE EXECUTIVE DIRECTOR AT 7:20 P.M. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. Gary Kozacek and Doug Baus were present to give information on their proposed Teen Leisure Center (TLC), telling the Board that the purpose of the TLC was to provide a place for teens to congregate away from the pressures of alcohol and drug abuse and how they proposed to fund the Center. They presented also a request for a loan from the EHA in the amount of $50,000 to help with initial costs to lease a building and rehab the building according to Code. They further requested a letter of support from the EHA for the TLC. The Board offered suggestions on the leasing of the building, rehabbing the building and offered their services, personally, to help with the planning and construction work needed to get the TLC up and running. The Commissioners informed Mr. Kozacek and Mr. Baus that the funds belonging to the housing authority were subject to regulations governing their usage. The Commissioners also stated they would need to see a business plan and further information must be reviewed in order to determine if the loan would be financially feasible or allowable. They stated they would research the question of the loan to the TLC and let Mr. Kozacek and Mr. Baus know if the loan was possible. IT WAS MOVED BY BRADLEY ZIEG THAT A LETTER OF UNCONDITIONAL SUPPORT BY THE ENGLEWOOD HOUSING AUTHORITY OF THE TEEN LEISURE CENTER BE WRITTEN FOR SIGNATURE BY THE CHAIRMAN, THOMAS J. BURNS. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Berlin, Kozacek, Norden, Zieg None None Burns The Vice Chairman declared the motion carried. -2- EHA BOC Regular Meeting 04/25/90 IV. MINUTES A. Regular Meeting Held February 28, 1990 IT WAS MOVED BY COMMISSIONER KOLTAY TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 28, 1990, AS PRESENTED. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Brief discussion changes to EHDC EHA/BOC meeting). ensued Bylaws regarding wording used relative to (from November 15, 1989 Special Discussion ensued regarding the conditions required by the City of Englewood City Council of families in the Urban Homesteading Program, i.e., the use of the wording "No rehab payments delinquent for more than 30 days to the LUHA". Commissioner Zieg suggested the EHA clarify this condition of ownership. Commissioner Zieg stated that the minutes of February 28, 1990, also reflected his request that the EHA office building have the EHA name on it in a highly visible place. He stated he felt this was extremely important. Commissioner Koltay suggested that the Executive Director/Maintenance Supervisor discuss the matter with Kells Waggoner, Director of the City of Englewood Public Works Department, who is currently making available such signs for City facilities. Berlin, Koltay, Norden, Zieg None None Burns The Vice Chairman declared the motion carried. B. Special Meeting Held March 12, 1990 MQ~IQH IT WAS MOVED BY COMMISSIONER KOLTAY TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MARCH 12, 1990, AS PRESENTED. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Koltay, Norden, Zieg None None Burns, Berlin The Acting Vice Chairman, Bradley Zieg, declared the motion carried. -3- EHA BOC Regular Meeting 04/25/90 v. VI. C. Regular Meeting of March 28, 1990 Recording Secretary's Note: The Regular Meeting of the Englewood Housing Authority Board of Commissioners to be held on March 28, 1990, was cancelled by Vice Chairman Berlin due to lack of a quorum. VISITORS Visitors were present for Study Session only. DIRECTOR'S REPORT A. Narrative Report E/D Malinowski discussed ORCHARD PLACE PETITION AND RESIDENT COUNCIL ELECTIONS. He stated he was unable to attend the Resident Council meeting held April 12, 1990, but the Occupancy Supervisor, Guy Blasi, and Commissioner Roger Koltay were in attendance along with Jerry Ritchie, Housing Consultant with the Renter's Hotline, and Rita Hathaway, City Councilperson. E/D Malinowski stated a motion was made to abolish the Orchard Place Resident Council. The voting results were to retain the Resident Council. Commissioner Koltay served as an election judge for this vote. He stated that after the votes were counted and the tally was announced, Ms. Frank and her group were obviously displeased with the results and left the meeting before the election of officers took place. He stated he felt it was a good and honest election. He said he felt the EHA's Board encouraged the residents of Orchard Place to solve their own problems. Acting Vice Chairman Zieg stated he felt the EHA had served as a model for other PHAs who may have problems with their residents. E/D Malinowski stated that Keith Bourquin was elected as President of the Orchard Place Resident Council. He stated that Mr. Bourquin is not aligned with either of the factions at Orchard Place. E/D Malinowski next discussed EHDC BOARD with the commissioners present. Acting V/C Zieg stated that the EHDC had done a proper thing in changing their own Bylaws regarding their appointment of their own Board Members. -4- EHA BOC Regular Meeting 04/25/90 The E/D next discussed WAND FINANCING AND REHAB with the commissioners. He stated that Janet Grimmett went to the Division of Housing to make a presentation for funding the rehab of the WAND rental units. Mr. Malinowski stated he accompanied Ms. Grimmett as a technical advisor only. He stated that, unfortunately, no official word would be received for a couple of weeks. The E/D next discussed LEASING AGENT OFFICE BUILDING. He asked the commissioners if they felt he had done the right thing in negotiating the office building leases himself. Acting V/C Zieg stated that these leases brought a tremendous amount of stability to the EHA's office building. Mr. Zieg stated he was a little concerned with all three leases coming due at the same time. E/D Malinowski stated that since he has not "inked" the third lease, he would try to negotiate a different term which would stagger the expiration dates. The E/D pointed out 3320 AND~ SOUTH PENNSYLVANIA in the Director's Report. Acting V/C Zieg asked how the income information on the Williamses got past the EHA. E/D Malinowski stated that ICM Mortgage, during the final income verification process, discovered that Mr. Williams, upon moveout of the building he was managing, would be unable to continue in his job as the building manager and that he held more jobs recently than he initially indicated. The E/D stated that the closing on 3322 Pennsylvania is scheduled for Monday, April 30, He further stated that the EHA may have another on line for 3320 South Pennsylvania. South 1990. buyer Acting V/C Zieg stated that the concerns the Board had from the start, when the original "no changes" policy was voted on, had been realized. He further stated that when policy is set, it should be kept. E/D Malinowski stated that Mr. Williams was required to pay for some of the changes he wanted, while others were built into the mortgage at Mr. William's request and at Board approval. -5- EHA BOC Regular Meeting 04/25/90 VII. Commissioner Koltay asked if a cost comparison had been done to see how the "stick built" units in the WAND homeownership program compared to the modular units. The E/D stated that costs comparisons had not been calculated yet, but the time spent building the "stick built" units was greater than the units built in the factory by Creative Living, Inc. B. Program Reports Noted with little discussion. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS: A. DOLE Agreement The E/D explained that the EHA had recently begun the Tenant Integrity Program which is basically a new method of taking applications and qualifying people for the EHA's waiting lists. One tool in this Program recently made available to the EHA is the Data Access Agreement of the Colorado Department of Labor and Employment (DOLE). Under this arrangement, the EHA can access the DOLE employment files via its computer modem to verify some applicants' employment histories. The EHA will also be able to tell if someone has not reported employment or unemployment benefits to effect a lower rent payment. He stated it is critical to detect potential fraud. The E/D recommended that the EHA adopt a motion to enter into the DOLE Agrement for employment verification. Acting V/C Zieg asked if this access to DOLE would provide the actual reports for employment data and what the timeliness of the information would be. The E/D stated that this information is not more than one quarter behind. IT WAS MOVED BY COMMISSIONER NORDEN TO ENTER INTO THE COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT AGREEMENT FOR EMPLOYMENT VERIFICATION. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Zieg, Norden, Koltay None None Burns, Berlin The Acting Vice Chairman declared the motion carried. -6- EHA BOC Regular Meeting 04/25/90 B. Adopt Amendment No. 3 to Resolution No. 5, Series of 1985, Regarding Manual Signatures. A brief review showed that in 1985 a resolution was passed based on an auditor's recommendation that checks exceeding the amount of $1,000 must be manually signed except as noted in the original resolution and subsequent amendments passed in 1988 and 1989. The EHA now writes a monthly check to Summit Building Services to pay for janitorial services performed at the EHA's office building, Simon Center, and Orchard Place. This check has been over $1,000 on a routine basis. It was the E/D's recommendation that the Board adopt such an amendment to exclude from this requirement Summit Building Services. IT WAS MOVED BY COMMISSIONER NORDEN TO ADOPT AMENDMENT NO. 3 TO RESOLUTION NO. 5, SERIES OF 1985, EXCLUDING SUMMIT BUILDING SERVICES FROM THE REQUIREMENT THAT ALL CHECKS IN THE AMOUNT OF $1,000 OR MORE BE ISSUED WITH MANUAL SIGNATURES. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VIII. IX. Zieg, Norden, Koltay None None Burns, Berlin C. Clarification on Fund Transfers E/D Malinowski stated that in the 1990 budget, a line item was approved (as part of the entire budget) that showed a $34,367 fund transfer from Simon Center excess reserves to the Office Building fund for a projected operating deficit. He stated he was unsure if the Board wished to pass a motion before any funds were transferred or if the budget approval gave the authorization to do so without specific Board approval. He asked for clarification of the Board's wishes regarding budget-approved fund transfer. Acting V/C Zieg stated that it was the sense of the Board that the $34,367 be transferred to the Office Building fund without additional action. He stated that when the Board approves a fund transfer, he would like to see that transfer reflected in the next month's financial reports. FINANCIAL REPORT Briefly discussed regarding "other insurance" line item. CONSENT AGENDA Briefly discussed was the article "Housing authority withdraws subsidies" from The Denver Post. -7- EHA BOC Regular Meeting 04/25/90 x. GENERAL DISCUSSION A. Commissioners' Choice Commissioner Koltay brought up two items: 1. He wished to qualify Englewood City Council's position on statements made by Mr. Kozacek during the Study Session of this meeting. He said City Council has authorized a letter, under the Mayor's signature, endorsing the TLC. He stated that the Library and Recreation Department was very interested in why Gary Kozacek is seeking to provide the same type of services they are offering. Council has not made a formalized statement yet on this matter. 2. Commissioner Koltay stated that there seems to be a proposed bill before Colorado Legislatures concerning funding of a baseball stadium with bond money. It appeared that CHFA would give up bonding in the '90 issue for low and moderate-income housing in order to fund the baseball stadium. Commissioner Koltay wanted the E/D to look into this proposed bill to see if this will affect the housing bonds. E/D Malinowski stated that Janet Grimmett can check into this as will he. B. Director's Choice 1. E/D Malinowski asked if any Board members had the Handbook .fQ!: Commissioners and/or the Commissioners' Dictionary from NAHRO. He passed copies of these books out to those commissioners who needed them. He also presented the Commissioners' Legal Handbook to Mr. Zieg to read and then return for the use of the other commissioners. 2. E/D Malinowski briefly discussed the situation concerning the Rehab Specialist's wife's ill health. He stated that the work load of the employee was impacted by the situation. He stated that he had discussed work priorities with the employee and a prioritizing of work to be done had been agreed upon. This means some work currently on the schedule, particularly housing rehab jobs, will be delayed for some time. -8- EHA BOC Regular Meeting 04/25/90 J. The E/D suggested, in response to the Board's request for feedback on their role and support to the E/D, that possibly in the future, all real estate negotiations be conducted by him subject to ratification of any contracts by the full Board. He felt this would put the EHA in a better negotiating position. The Board concurred in concept, saying that they felt comfortable with Paul Malinowski's ability and the fact that he is a licensed real estate broker. MQ~IQH IT WAS MOVED BY COMMISSIONER KOLTAY TO GO INTO EXECUTIVE SESSION AT 9:30 P.M. FOR THE PURPOSE OF DISCUSSING THE EXECUTIVE DIRECTOR'S EVALUATION WITH THE EXECUTIVE DIRECTOR. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Zieg, Norden, Koltay None None Burns, Berlin The Acting Vice Chairman declared the motion carried. IT WAS MOVED BY COMMISSIONER NORDEN TO LEAVE EXECUTIVE SESSION AND RECONVENE TO THE MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 25, 1990. COMMISSIONER KOLTAY SECONDED. Ayes: Nays: Abstained: Absent: Zieg, Norden, Koltay None None Burns, Berlin The Acting Vice Chairman declared the motion carried. A discussion was then held regarding unscheduled visitors. The Board felt that all visitors who wish to speak should contact the E/D before the agenda is completed to be placed on the agenda. Those visitors who do not schedule in time would either have to wait for the next meeting or be called on during Commissioners' Choice if a commissioner so desires. The commissioners could conceivably request that Commissioners' Choice be moved during the agenda to accommodate the visitor. -9- EHA BOC Regular Meeting 04/25/90 M Q ~ l. Q H IT WAS MOVED BY COMMISSIONER KOLTAY THAT THE CATEGORY OF "VISITORS" ON THE AGENDA BE STRICKEN AND ALL VISITORS WHO WISH TO SPEAK AS PART OF THE AGENDA BE PLACED ON THE AGENDA UNDER THE NEW CATEGORY OF "SCHEDULED VISITORS". COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Zieg, Norden, Koltay None None Burns, Berlin The Acting Vice Chairman declared the motion carried. M Q '.I .I Q H IT WAS MOVED BY COMMISSIONER NORDEN THAT ALL PRE-SCHEDULED VISITORS WHO ASK TO SPEAK AS PART OF THE AGENDA BE GIVEN A TIME ALLOTMENT TO BE ESTABLISHED WITH THE EXECUTIVE DIRECTOR WHEN DEVELOPING THE AGENDA WITH SUCH ALLOTMENT TO BE INDICATED ON THE AGENDA. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: XI. Zieg, Norden, Koltay None None Burns, Berlin The Acting Vice Chairman declared the motion carried. ADJOURNMENT The Regular Meeting of the Englewood Housing Authority Board of Commissioners held April 25, 1990, was adjourned at 10:20 p.m. Thomas~ J .' Burns.~ 'tft'airmanc::> V ing Secretary -10-