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HomeMy WebLinkAbout1990-07-25 EHA MINUTESI. II. III. IV. ENGLEWOOD ROUSING AUTHORITY Board of Commissioners Regular Meeting July 25, 1990 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:20 p.m. on Wednesday, July 25, 1990, at 3460 South Sherman Street, Englewood, Colorado, by Chairman Thomas J. Burns. Members Present: Members Absent: Also Present: STUDY SESSION Thomas J. Burns, Chairman R. J. Berlin, Vice Chairman Roger Koltay, Commissioner Bradley Zieg, Commissioner Norleen Norden, Commissioner Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary (NOTE: There was no Study Session at this meeting) MINUTES: A. Regular Meeting Held June 27, 1990 IT WAS MOVED BY VICE CHAIRMAN BERLIN TO APPROVE AS PRESENTED THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD ROUSING AUTHORITY BOARD OF COMMISSIONERS HELD JONE 27, 1990. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: AJ:,stained: AJ:,sent: Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. E,HA/BOC Regular Meeting July 25, 1990 B. Executive Session IT WAS MOVED BY VICE CHAIRMAN BERLIN TO APPROVE AS PRESENTED THE MINUTES OF THE EXECUTIVE SESSION HELD TO DISCUSS A PERSONNEL MATTER AT THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS ON JUNE 27, 1990. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at the Regular Meeting of the Englewood Housing Authority Board of Commissioners held July 25, 1990. DIRECTOR'§ REPORT A. Narrative Report (Attached to and made a part of these minutes as Exhibit A). The Executive Director reported on his meeting at HUD regarding Project-Based Assistance. He reported that this meeting was very productive. It was at this meeting that the E/D presented to HUD the resolution passed at the June 27, 1990, meeting by the Board which addressed the requirements for Project-Based Assistance. The E/D further reported that on July 24, 1990, a letter was received from HUD that informed the EHA that our project-based assistance application had been approved. The E/D stated that this means that the Housing Assistance Payments Agreements would now be signed and the EHDC would be able to enter into contracts for the rehab of these units. The units are projected to be under construction within the next two weeks. -2- ERA/BOC Regular Meeting July 25, 1990 The E/D reported on a meeting which was requested by the auditors during the week of July 16. The auditors had come up with some problems with the way the EHA was closing its equity accounts and had asked that these be redone. The consulting accountant did not agree that the equity accounts needed to be redone, but the EHA is submitting copies of the revised reports with the requested changes to the auditors to review. The E/0 reported on the Section 8 Existing program landlord survey which was conducted in June. He stated that the response was overwhelmingly positive. He further reported that copies of the survey were sent to the mayor and to the members of city council. Chairman Burns suggested that Geula Sherman, the Leased Housing Manager, and Holly Lewis the Housing Specialist receive letters of commendation for their good work. It was the consensus of all commissioners present that these staff members had indeed done exemplary work and should be commended. The E/D then reported on the training the staff attended on July 13, conducted by Abe Wagner. He reported that the training had been well-received and staff had plans to follow up on what they had learned. B. Program Reports The E/D stated that on the Housing Rehab Delinquency Report for June, 1990, there was one loan 90+ days overdue. He said that normally this loan would have been brought to the Board for foreclosure action because it is four months delinquent in a total amount of $46.16 (or $11.54 per month for four months). He did not put this loan on the agenda for foreclosure action due to the small amount, but he will next month if continuing efforts to collect the money fail. -3- EHA/BOC Regular Meeting 07/25/90 The E/D then passed a letter out to the Board members from the daughter of rehab loan No. 92's recipient, upon whom we commenced foreclosure action at the previous board meeting. Commissioner Koltay said he would have no problem with working with this person to try to resolve her economic dilemma, but that this person needs to bring in the documentation on her debts which she claims are preventing her from paying the deferred loan back. Commissioner Koltay stated that it might be a good idea to have the council representative in this person's district go to this person and see if this person can be induced to work with the EHA to resolve this dilemma. Next discussed was the proposed new housing program of acquisition of lots and building houses on them and how this new program would be addressed in the City's FY '91 budget process. Commissioner Koltay stated that using CHFA guidelines, City Council would like to have city funds available for citizens to buy vacant lots and rebuild on them, or buy a dilapidated house, demolish it, and rebuild on the vacant lot. The E/D asked Commissioner Koltay how he sees this program happening in light of the 5% across-the-board budget cut. Commissioner Koltay stated that financial demands are changing across the city. He stated that some programs which have been receiving additional funding each year could be cut back and the new programs then funded. Next discussed was the possibility of the city of Englewood participating in Arapahoe County's designation as an urban county in the Community Development Block Grant Program. An objection raised to the way the program is presently planned was that the city of Englewood would receive less funding under the County's proposed allocation formula than we currently receive under statewide competition. -4- EHA/BOC Regular Meeting July 25, 1990 Under the county of Arapahoe's proposed urban county allocation formula, the population of all communities in Arapahoe County, including unincorporated Arapahoe County, would be added together to obtain a total population figure. Then, each community's population would be expressed as a percentage of this total population. This percentage would then be applied against the total grant award to determine the individual community's grant portion. It was suggested by the Board that the allocation be based on each community's percentage of low and moderate income persons of Arapahoe County's total population of low and moderate income persons. They suggested that this would be a more equitable distribution of the CDBG money since it would be more in line with the intent of the program. It was discussed that Englewood, Sheridan, and Littleton would possibly receive increased portions of CDBG funding while Cherry Hills Village, Greenwood Village and unincorporated Arapahoe County would receive decreased portions if the low and moderate income method of allocation was used. IT WAS MOVED BY COMMISSIONER ZIEG THAT THE EXECUTIVE DIRECTOR OF THE ENGLEWOOD HOUSING AUTHORITY FORWARD A LETTER TO THE HONORABLE SUSAN VAN DYKE, MAYOR OP THE CITY OF ENGLEWOOD, AND TO THE MEMBERS OF CITY COUNCIL STATING THAT THE EHA BOARD SUPPORTS PARTICIPATION IN THE URBAN COUNTY DESIGNATION. THE LETTER SHOULD STATE, HOWEVER, THAT THE CDBG PROGRAM IS CLEARLY INTENDED FOR LOW AND MODERATE INCOME PERSONS AND THE EBA BOARD URGES THE MAYOR AND COUNCIL TO RECOMMEND TO ARAPAHOE COUNTY OFFICIALS THAT THE FORMULA ALLOCATION PERCENTAGE TO EACH COMMUNITY BE BASED ON POPULATION INTENDED TO BE SERVED BY THE CDBG PROGRAM; I.E., LOW AND MODERATE INCOME PERSONS, RATHER THAN THE GENERAL POPULATION. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. -5- EHA/BOC Regular Meeting July 25, 1990 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS: A. Action on Proposed Purchase of 2801 South Sherman Street. This item was tabled from the June 27 meeting to investigate the marketability of this property should the EHA decide to purchase. The E/D reported that he had received a competitive market analysis from Miriam Senti who feels the property, in its present condition, could be marketed at $52,000 to $57,000. Ms. Senti had listed repair items she felt were important to be addressed. She stated that after repairs, she felt the property could be marketed as a single-family house for between $69,900 and $72,000. The E/D reported he had a discussion with the property owner who gave a bottom-line figure of $49,000 plus the EHA would pay back taxes. After lengthy discussion regarding the projected rehab costs and marketability of the unit after rehab, it was decided that it would not be financially feasible for the EHA to market the property for between $69,900 and $72,000 if the EHA paid $49,000 for it. The E/D was directed to contact the owner and decline his offer of $49,000 and inform him that the EHA could not afford to pay more than $40,000 for this unit. IT WAS MOVED BY COMMISSIONER ZIEG THAT THE EXECUTIVE DIRECTOR OF THE EHA CONTACT THE OWNER/SELLER OF 2801 SOUTH SHERMAN STREET AND STATE THAT THE EBA BOARD OF COMMISSIONERS DECLINES BIS OFFER TO SELL THE PROPERTY TO THE EBA FOR $49,000; AND THAT THE EHA IS ONLY INTERESTED IN THIS BOUSE IF THE SELLER IS WILLING TO SELL AT $40,000. VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. B. Action on Street Assessment for 2184 West Warren Avenue This item was tabled from the EHA Board meeting held June 27 to await a legal opinion from EHA's legal counsel, Jim Wagenlander. -6- EHA/BOC Regular Meeting July 25, 1990 Jim Wagenlander's opinion stated the EHA does not have to pay this assessment because: "State statute exempts the EHA from payment of any 'special assessments', 'taxes' or 'fees' to the state or any subdivision thereof. C.R.S. 29-4-226 and 227. The charge for the curbwalk would seem to fall under one or more of these categories." Commissioner Zieg stated that the EHA should remain cognizant of the fact that the EHA is a neighbor in this neighborhood. Commissioner Koltay stated that he felt this work was an improvement to the property, and if the EHA does not pay this assessment it will affect future improvements to the sidewalks and pavement. It was the consensus of the Board to send a letter to the City with the payment of the concrete portion stating that the EHA is exempt but will pay this bill as a "contribution" to the City because the EHA has always maintained first-rate properties and wants to set a good example by paying for the concrete work. C. Application to HUD for Section 8 Certificates and/or Vouchers The E/D explained that HUD recently published a Notification of Fund Availability for its FY '90 . allocation of Section 8 Existing Certificates and Vouchers. The amount of funding was very small -217 units for metropolitan Denver. HUD anticipated keen competition for so few a number of units, so they will be basing their review on a formula using preferences. The E/D expected to score well except for one area, which has to do with services the EHA provides to the clients to make them self-sufficient (Operation Bootstrap). The EHA does not currently provide any services like Operation Bootstrap. However, the four housing authorities doing business in Arapahoe County (Sheridan, Littleton, Aurora, and Englewood) recently met with representatives of the Arapahoe County Department of Social Services and Arapahoe County Employment and Training Division to see about their interest in contracting to provide self-sufficiency services, i.e., job training, education, transportation, day care, etc. -7- EHA/BOC Regular Meeting :July 25, 1990 The EHA learned that all of these services are currently being done jointly by Arapahoe county Department of Social Services and by Arapahoe County Employment and Training Division in a program called Project Jobs. Since Project Jobs does not have a housing element, these agencies are anxious to work with the PHAs to include certificates or vouchers in their program. The EHA needs to set aside a certain number of units for people who are in the Project Jobs. HUD requires contractual proof of this which could be provided by a simple Memorandum of Understanding. IT WAS MOVED BY COMMISSIONER ZIEG THAT THE ENGLEWOOD HOUSING AUTHORITY EXECUTE A MEMORANDUM OF UNDERSTANDING WITH ARAPAHOE COUNTY DEPARTMENT OF SOCIAL SERVICES FOR SELF-SUFFICIENCY SERVICES. VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. IT WAS MOVED BY COMMISSIONER ZIEG THAT THE ENGLEWOOD HOUSING AUTHORITY APPLY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR FIFTEEN (15) CERTIFICATES AND/OR VOUCHERS FOR THE PURPOSE OF PROVIDING ASSISTANCE TO ARAPAHOE COUNTY JOBS PROGRAM PARTICIPANTS IN ORDER TO MEET THE PROGRAM OBJECTIVES OF "OPERATION BOOTSTRAP". VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. IT WAS MOVED BY COMMISSIONER ZIEG TO REVISE THE ENGLEWOOD HOUSING AUTHORITY SECTION 8 ADMINISTRATIVE PLAN TO IMPLEMENT AN "OPERATION BOOTSTRAP". VICE CHAIRMAN BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Zieg None None Norden The Chairman declared the motion carried. -8- EHA/BOC Regular Meeting July 25, 1990 VIII. IX. x. XI. The Commissioners present expressed the general opinion that this program was appropriate and something which would be seen more of in the future. Lengthy discussion ensued regarding selection criteria, incentives to program participants to remain in school, and those persons already on the EHA's waiting lists who are not enrolled in the JOBS Program. FINANCIAL REPORT The E/D asked if there were any comments on the Financial Reports. There was a brief discussion on the general financial condition of EHA. CONSENT AGENDA Articles from the Rocky Mountain News dated July 15, 1990, concerning low-income housing discussed briefly. GENERAL DISCUSSION A. Commissioners' Choice Nothing was discussed under this agenda item. B. Director's Choice Nothing was discussed under this agenda item. ADJOURNMENT The Regular Meeting of the Englewood Housing Authority Board of Commissioners held July 25, 1990, was adjourned at 8:05 p.m. -9- Mai'.:y A.Jfyan, ,:/Recording Secretary •/