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HomeMy WebLinkAbout1991-02-27 EHA MINUTESI. II. Note: III. IV. ENGLEWOOD HOUSING AUTHORITY Board of commissioners Regular Meeting Pebruary 27, 1991 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:10 p.m. on Wednesday, February 27, 1991, by Vice Chairman Norleen Norden, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, 80110. Members Present: Members Absent: Also Present: Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Roger Koltay, Commissioner Thomas J. Burns, Chairman Bradley Zieg, Commissioner* Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Commissioner Zieg arrived at 6:45 p.m. STUDY SESSION There was no study session at the Regular Meeting of the Englewood Housing Authority Board of Commissioners held February 27, 1991. MINUTES A. Regular Meeting held January 30, 1991. M O T 1. 0 If IT WAS MOVED BY COMMISSIONER KOLTAY TO APPROVE THE MINUTES OP THE REGULAR MEETING OP THE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS HELD JANUARY 30, 1991, AS PRESENTED. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: nm1/Minutes/022791EHAMins Norden, Berlin,Koltay None None Burns, Zieg The Vice Chairman declared the motion carried. ERA BOC Regular Meeting 02/27/91 B. Annual Meeting held January 30, 1991 IT WAS MOVED BY COMMISSIONER KOLTAY TO APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 30, 1991, AS PRESENTED. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. Norden, Berlin, Koltay None None Burns, Zieg The Vice Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at the Englewood Housing Authority Board of Commissioners Regular meeting held February 27, 1991. DIRECTOR'! REPORT A. Narrative Report l'.b..§. Rehab Waiting Li§.t The Executive Director briefly reviewed with the Commissioners present that a couple of months ago, the ERA brought to the Board's attention those people on the Rehab Waiting List whose incomes fall between 50% and 80% of median income. It was stated that these persons were having difficulty getting served in the Rehab Program because they were a lower priority than those persons with an income of less than 50% of median income. The Rehab Financial Specialist, Janet Grimmett, was asked to compile a list of those persons falling in the 50% to 80% category who were still interested in receiving a rehab loan and the dollar amount needed to submit to City Council for review. Commissioner Koltay said he would be bringing this to City Council at their next meeting. -2- EHA BOC Regular Meeting 02/27/91 Rehab Loan No. li2_ At the January 30 EHA Board Meeting, Chairman Burns indicated he would review this loan's bankruptcy plan with the Commissioners at the February 27 meeting. The Executive Director stated that Chairman Thomas J. Burns had received a copy of the bankruptcy plan, reviewed it, and planned to talk to the City Attorney of Englewood about this situation. Chairman Burns's absence from the meeting prevented him from reviewing this loan's status and bankruptcy plan with the Commissioners at this meeting. Carmel Park Apartment Loan. The Executive Director stated that based on action at the last EHA Board Meeting and City Council action allowing an exception to the Rehab Loan Policy, this loan was now being sent to Loan Committee for review. National Affordable Housing Act of 1990 The Executive Director stated that a video reviewing this important Act was received as part of the registration to the NARRO Conference he recently attended. He offered to lend the video to any of the commissioners who might want to learn more about this important new legislation. The Executive Director asked Commissioner Koltay if City Council would be interested in the summary of the National Affordable Housing Act of 1990. Commissioner Koltay stated that he had already thought of getting this information to the City Council. Fiscal~ Ending December l.l., l.2..2.0. Audit. The Executive Director informed the Commissioners present that the audit for fiscal year ending December 31, 1990 had commenced full time as of February 26, 1991. B. Program Reports The program reports were reviewed with inconsiderable discussion. -3- EHA BOC Regular Meeting 02/27/91 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Selection of Real Estate Broker for Marketing Services Late in 1990, the EHA Board decided to rebid its need for marketing services. The Board did not express any displeasure with Milt and Miriam Senti, but felt other local firms should be allowed to bid for these services. A Request For Proposals (RFP) was developed using the same criteria from two years ago, i.e.,: (1) primary office must be inside the City of Englewood; (2) must hold a current, active broker's license; (3) deal primarily in residential real estate; and, (4) be a member in good standing of a local Board of Realtors. Four proposals were received in response: (1) Milton Senti Company; (2) Perry & Butler; (3) Canada II, Inc.; and, (4) Manning Real Estate (received after the deadline date). Based on the responses received and the criteria upon which the responses were judged, it was the recommendation of the Executive Director that the firm of Milton Senti & Company be retained due to their success with marketing the EHA's properties over the past two years. IT WAS KOVBD BY COKKISSIONER BERLIN TO RETAIN THE FIRM OP MILTON SENTI, COMPANY FOR TBB PURPOSE OF KAIUtETIBG ENGLEWOOD HOUSING AUTHORITY-OWNED, SINGLB-FAKILY HOUSES FOR TBB YEARS 1991 AND 1992. COKKISSIONER KOLTAY SECONDED TBB MOTION. Ayes: Nays: Al>stained: Al>sent: Norden, Berlin, Koltay Bone Bone Burns, Zieg The Vice Chairman declared the motion carried. B. Revision of Section 8 Existing Administrative Plan Recently, HUD distributed a notice to all PHAs requiring that each agency's Administrative Plan for the Section 8 Existing Program address HUD's specific concern that some PHAs may be exhausting their Section 8 Existing reserves (both Certificates and Vouchers) without their Boards realizing it. -4- EHA BOC Regular Meeting 02/27/91 The Executive Director explained that operating reserves may be used for other housing purposes such as what the EHA did in 1987 when it purchased a lot on West Adriatic with Certificate Operating Reserves. HUD is now requiring that Administrative Plans specify a threshold amount above which any Operating Reserve expenditures must have Board approval. The Executive Director explained that this is somewhat academic for the EHA since we do not spend .s..D.Y operating reserves of either the Certificate or the Voucher program without prior Board approval. It was the recommendation of the Executive Director that the Commissioners present pass a motion amending the EHA's Administrative Plan to include the following, "All expenditures from Operating Reserves for either the Certificate or Voucher programs for other housing purposes must have prior approval of the Englewood Housing Authority Board of Commissioners." IT WAS MOVED BY COMMISSIONER BERLIN TO AMEND THE ENGLEWOOD HOUSING AUTHORITY'S SECTION 8 EXISTING ADMINISTRATIVE PLAN TO INCLUDE THE FOLLOWING, "ALL EXPENDITURES FROM OPERATING RESERVES FOR EITHER THE CERTIFICATE OR VOUCHER PROGRAMS FOR OTHER HOUSING PURPOSES MUST HAVE PRIOR APPROVAL OP THE ENGLEWOOD HOUSING AU'rHORITY BOARD OF COMMISSIONERS." COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden, Berlin, Koltay None None Burns, Zieg The Vice Chairman declared the motion carried. c. Adoption of Final Draft Revisions to Project BUILD At the joint meeting between the City of Englewood City Council and the Englewood Housing Authority Board of Commissioners, several issues about the new program, Project BUILD, were discussed but left for later resolution. One issue was the matter of continued occupancy. It seemed to be the consensus that there should be some requirement of the buyer to remain in the home for a period of time after initial purchase so as not to be able to speculate and gain financially with a quick resale. Methods suggested to achieve this included: -5- EHA BOC Regular Meeting 02/27/91 VIII. 1. A declining lien that would forgive a portion of the subsidy each year until completely forgiven; and, 2. A deed restriction requiring any profit made on a sale within a specified time period to be shared in some manner with the program. Another issue was the time period restriction to be placed on the above. During the joint meeting, two-, three-, and five-year periods were discussed. The Commissioners felt a specific deed restriction to require the purchaser to stay in the house for a certain length of time was a good idea, but could be sales inhibitive. Five years seemed to be too restrictive for the time period of the deed restriction and three years seemed to be about right. A First Right of Refusal which would give the City of Englewood a chance to buy back the property at face value during the first three years was discussed. Another issue discussed at the joint meeting had to do with potential future conversion of the house from owner-occupant homeownership to rental without any sale. The Commissioners agreed that a restriction on when one of these units could be converted from owner-occupant to rental property was necessary and agreed that the first three years the unit should be owner occupied. The methods and time periods discussed above were looked at for this issue also. The Commissioners present recommended that the Executive Director talk with the City Attorney about these ideas and see if they could be done. The Executive Director stated that one other item concerning Project BUILD would be covered under Director's Choice on this agenda. FINANCIAL REPORT The Executive Director pointed out that Balance Sheets as of December 31, 1990, were provided in the Board packet. The Executive Director stated for the record that the EHA's application to COLOTRUST was approved and over $600,000 was invested with COLOTRUST which is currying more than the T-Bill rate. -6- EHA BOC Regular Meeting 02/27/91 IX. x. Note: CONSENT AGENDA All items were noted with brief discussion. Discussion ensued regarding the handicap parking place at the EHA office building. It was noted that this parking place was on a slight slope. Discussion centered around whether or not there were any complaints regarding the placement of this parking place and ease of access from the parking place to the office building and then back again. The Executive Director stated that there were no complaints so far, but the situation would continue to be monitored. GENERAL DISCUSSION A. Commissioners' Choice There was nothing presented for discussion under this portion of the agenda. B. Director's Choice The Executive Director informed the Commissioners present that they needed to appoint a member of the EHA Board of Commissioners to the Project BUILD Review Committee. The objectives and strategies adopted for Project Build stated that this committee be made up of one member of City Council, one member of the Englewood Housing Authority, and a third member who could either be a staff member or an outside "expert" such as a real estate agent. The Review Committee will assess proposed property purchases for Project BUILD against a checklist of the program's objectives. If the property meets those criteria, then the economics of purchase will be considered. If the Review Committee recommends purchase, an offer will be made. It is also possible that this Review Committee will make recommendations on the selection of builders who indicate an interest in participating in Project BUILD. The Executive Director informed the Commissioners that Roger Koltay was appointed as the City Council member to the Review Committee. Discussion ensued regarding the Board's appoint of R. J. Berlin to the Review Committee for Project BUILD. Commissioner Zieg arrived at this point of the meeting which was 6 :45 p.m. -7- EHA BOC Regular Meeting 02/27/91 IT WAS MOVED BY COMMISSIONER KOLTAY TO APPOINT R. J. BERLIN AS THE ENGLEWOOD HOOSIBG AOTHORITY MEMBER OP THE PROJECT BOILD REVIEW COMMITTEE. VICE CHAIRMAN BORDEN SECONDED THE MOTION. Ayes: Bays: Abstained: Absent: XI. Borden, Berlin, Koltay, Zieg Bona Bona Burns The Vice Chairman declared the motion carried. The Executive Director informed the Commissioners that the Englewood Housing Development Corporation Board {EHDC) has requested a joint meeting to discuss a number of financial issues with the Englewood Housing Authority Board of Commissioners. The Board agreed that this joint meeting would be held at the next regular meeting of the EHA Board which would be March 27, 1991. ADJOORBMEBT IT WAS MOVED BY COMMISSIONER BERLIN TO ADJOURN THE REGULAR MEETING OP THE ENGLEWOOD HOOSIBG AOTHORITY BOARD OP COMMISSIONERS HELD PEBROARY 27, 1991, AT &:45 P.H. Mary At: R~l'n, ·R~ording~Secretary -a-