Loading...
HomeMy WebLinkAbout1991-05-29 EHA MINUTESI. II. III. 11m1/minutes/052991EHAMinutes ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting Hay 29, 1991 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:10 p.m. on Wednesday, May 29, 1991, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, 80110. Members Present: Members Absent: Also Present: STQDY SESSION Thomas J. Burns, Chairman Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Bradley Zieg, Commissioner Roger Koltay, Commissioner Dean H. Johnson, CPA, Partner, Bondi & Co., Certified Public Accountants Kendra Padget, CPA, Senior Accountant, Bondi & Co., Certified Public Accountants Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Ron Schmidt, EHA Accountant Dean Johnson introduced himself and Kendra Padget. He thanked the Englewood Housing Authority for engaging Bondi & Co. to do the EHA's audits for fiscal years 1990, 1991, and 1992. He stated that he has done many audits of many public housing authorities and that the EHA is the best run and very well managed. He stated that everything was in order and well kept. Mr. Johnson stated that the last time he audited the EHA was in 1982 and that he was pleasantly surprised at our progress in using our own programs' funds and the funds of the City of Englewood to provide housing services through many varied programs. Mr. Johnson went over the balance sheet for the total Englewood Housing Authority. EHA BOC Regular Meeting 05/29/91 Mr. Johnson noted two changes in the distribution of the audits: (1) a copy must be filed with the State of Colorado; and, (2) a copy of the audit must now go to a HUD OIG "clearinghouse" in Philadelphia for scrutiny instead of the Regional OIG. The Executive Director asked if Bondi & Co. had heard from the City Finance Director on whether the Rehab Program should be part of the City of Englewood audit or EHA audit as it currently is. Mr. Johnson said they and the City's auditors are looking into it. The Executive Director asked Mr. Johnson to explain how the EHA was able to send to HUD only those portions of the audit which the federal government required rather than the entire audit. Mr. Johnson stated that the portions of the audit which concerned federally funded programs were sent to the federal government as required by the Single Audit Act. He stated HUD does not need the audits on the programs they are not concerned with. The Commissioners had no other questions or comments regarding the audit. They thanked Mr. Johnson and Ms. Padget for being present at this meeting to discuss the audit. Mr. Johnson and Ms. Padget left the meeting at this point. The Board of Commissioners moved forward in the agenda to the Financial Reports while Ron Schmidt, the accountant, was present. The Executive Director said that another unsung hero of the FY '90 Audit was Stephen Stranger, CPA, the EHA's consulting accountant. There were no questions concerning the Financial Reports for the month of April, 1991. IT WAS MOVED BY COMMISSIONER ZIEG TO ACCEPT THB FINANCIAL REPORTS FOR THE MONTH OP APRIL, 1991, AS PRESBHTED. Discussion ensued. Commissioner Zieg stated that these financial reports indicate that the EHA is now quite responsibility driven. The Executive Director stated that the accountant, Ron Schmidt, was to be commended for "sticking it out". COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Zieg None None Koltay The Chairman declared the motion carried. -2- EHA BOC Regular Meeting 05/29/91 IV. Ron Schmidt left the meeting at this point and the Commissioners moved back in the agenda to the review of the Minutes of the Regular Meeting of the EHA Board held on April 24, 1991. MINUTES A. Regular Meeting Held April 24, 1991 IT WAS MOVED BY COMMISSIONER ZIEG TO ACCEPT THE MINUTES OP THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS HELD APRIL 24, 1991, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. Burns, Norden, Berlin, Zieg None None Koltay The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at the Englewood Housing Authority Board of Commissioners Regular Meeting held May 29, 1991. DIRECTOR'§ REPORT A. Narrative Report Urban Homesteading was discussed. The Executive Director stated that on May 28, a HUD property was purchased on South Delaware Street. Project BUILD was discussed. The Executive Director stated that the basement house at 4754 South Huron Street and the Quincy Street Fire Station lot are Project BUILD's first two lots to build on. He stated that bids have been requested for house plans and that the Project BUILD Review Committee will meet to review them and choose the plans for these first two lots. -3- ERA BOC Regular Meeting 05/29/91 VII. The EHDC Board has planned a tour of 3392 South Pennsylvania, the last WAND rental house to be completed. The tour is scheduled for Monday, June 3 at 4:00 p.m. The ERA Board members were invited at this time. Commissioner Zieg asked the Executive Director if he had a sense of how much money EHDC had left to do the landscaping and sprinkler systems for the WAND Rentals. The Executive Director stated we do not know at this time how much money is left over, but felt the EHDC should have some money left for some landscape work. B. Program Reports Commissioner Zieg asked about the Simon Center residents inviting a lawyer to present a seminar on wills. DISCUSSION ITEMS, MOTIONS 111D RESOLUTIONS A. Performance review --Executive Director IT WAS MOVED BY COMMISSIONER ZIEG TO ENTER INTO EXECUTIVE SESSION AT 7:00 P.H. TO DO A P~ORMANCE REVIEW OP THE EXECUTIVE DIRECTOR. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: AJ:>stained: AJ:>sent: Burns, Norden, Berlin, Zieg None None Koltay The Chairman declared the motion carried. -4- EHA BOC Regular Meeting 05/29/91 IT WAS MOVED BY NORLEEN NORDEN TO CLOSE THE EXECUTIVE SESSION AT 8:00 P.H. AND RESUME THE REGULAR PORTION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING HELD MAY 29, 1991. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Zieg None None Koltay The Chairman declared the motion carried. DUE TO THE EXCELLENT REPORT PROM THE ENGLEWOOD HOUSING AUTHORITY AUDITORS FOR FY' 90 (BONDI, COMPANY) AND DUE TO THE EXCELLENT PERFORMANCE OF THE EXECUTIVE DIRECTOR, PAUL MALINOWSKI, IT WAS MOVED BY COMMISSIONER ZIEG TO GIVE MR. MALINOWSKI A FIVE PERCENT MERIT INCREASE EFFECTIVE AUGUST 1, 1991. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VIII. IX. x. Burns, Norden, Berlin, Zieg Nona None Koltay The Chairman declared the motion carried. FINANCIAL REPORT This portion of the agenda was covered under the Study Session portion for this meeting held May 29, 1991. CONSENT AGENDA All items noted with brief discussion. GENERAL DISCUSSION A. Commissioners' Choice Vice Chairman Norden stated she had attended training and it was her impression from this training that the EHA is a very-well run housing authority. She had received a number of performance indicators to determine if the authority is well run, and the EHA appears to be meeting those indicators. -s- ·EHA BOC Regular Meeting 05/29/91 It was suggested that a Commissioners' Library be set up in the Central Administrative Office of the authority. This library would contain publications which the EHA Commissioners would find interesting and helpful to their roles on the Board. Commissioner Zieg felt it would be a good idea if the Executive Director evaluated the Board of Commissioners and let them know how he felt the Commissioners were doing their jobs on the EHA Board. Commissioner Zieg stated that he would like to see public relations efforts on behalf of the EHA increased in order to reach more potential clients and in order to let the citizenry of the City of Englewood know of the services the EHA has to offer. Commissioner Zieg made a further suggestion that the Executive Director speak to service organizations throughout the City of Englewood to make them more aware of the excellent organization the EHA has become and the wide range of services offered by the agency. It was also suggested that the EHA might offer some types of seminars to other public housing authorities involving the Board, the EHA staff and the Executive Director. B. Director's Choice In response to Commissioner Zieg's suggestions concerning public relations, the Executive Director stated that he recognizes this as an area of the agency which could be strengthened. The Executive Director stated his personal reticence of boasting and stated he has in the past wished to make certain that the EHA had reached a level of excellence in all areas of the agency before actively promoting the agency. He stated that he would give this area more thought and provide some suggestions at the next Board meeting. The Executive Director stated that the City Manager's office has asked for a letter of interest from the Board of Commissioners on the reappointment of Thomas J. Burns to the Board. He stated that City Council is interviewing all candidates for boards or commissions. -6- 'EHA BOC Regular Meeting 05/29/91 IT WAS MOVED BY COMMISSIONER ZIEG TO SEND A LETTER TO 'l'llE HONORABLE MAYOR, SUSAN VAN DYKE AND CITY COUNCIL REQUESTING THAT THOMAS J. BURNS BE REAPPOINTED FOR ANOTHER TERM AS A MEMBER OP THE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Norden, Berlin, Zieg None Burns Koltay The Chairman declared the motion carried. The Executive Director wanted these Minutes to reflect that he gives 90% to 95% of the credit for his good evaluation to the entire staff of the Englewood Housing Authority and the City of Englewood Housing Division. The Executive Director asked if the Board of Commissioners would be open to a staff appreciation dinner or some other appropriate function to recognize the quality work that the staff does on a day-to-day basis which has brought the agency to its present state of excellence. Discussion ensued. Commissioner Zieg suggested that Vice Chairman Norden and the Executive Director "tackle" this project of finding a suitable statement of gratitude from the Board for staff's excellent work. IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ADJOURN 'l'llE REGULAR MEETING OP 'l'llE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS HELD MAY 29, 1991 1 AT 9:10 P.H. -7-