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HomeMy WebLinkAbout1991-06-26 EHA MINUTES• I. II. • III. • ENGLEWOOD BOOSIHG AO'rHORITY Board of Commissioners Regular Meeting June 26, 1991 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:00 p.m. on Wednesday, June 26, 1991, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, 80110. Members Present: Members Absent: Also Present: STUDY SESSION Thomas J. Burns, Chairman Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Roger Koltay, commissioner Bradley Zieg, Commissioner None Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary There was no Study Session during the Regular Meeting of the Englewood Housing Authority Board of Commissioners held June 26, 1991 • na1/Mlnutea/062691EHABOCM1nutes • • • EHA BOC Regular Meeting 06/26/91 IV. MINUTES A. Regular Meeting held May 29, 1991 IT WAS MOVED BY COMMISSIONER ZIEG TO ACCEPT THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 29, 1991, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Zieg None Koltay None Chairman Burns declared the motion carried. B. Executive Session held May 29, 1991 Commissioner Zieg noted a correction to be made regarding the maker of the motion to enter executive session. Correction to minutes will reflect that Commissioner Zieg and not Vice Chairman Norden made the motion to enter executive session. K0%1QB IT WAS MOVED BY COMMISSIONER ZIEG TO ACCEPT THE MINUTES OF THE EXECUTIVE SESSION HELD DURING THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS ON MAY 29 1 1991, AS CORRECTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. Burns, Nordan, Berlin, Zieg None Koltay None Chairman Burns declared the motion carried • .lBl,-SCHEDQLED VISITORS There were no pre-scheduled visitors at the Englewood Housing Authority Board of Commissioners Regular Meeting held June 26, 1991 • -2- EHA BOC Regular Meeting 06/26/91 .VI. DIRECTOR'~ REPORT • • A. Narrative Report Unresolved 1. Fair Housing Complaint from former resident at Orchard Place. 2. 3. Commissioner Zieg wanted to discuss what had come about with the complaint filed by this former resident. The Executive Director stated that the complaint had been forwarded by the HUD Regional Office to HUD (as were all complaints of this nature) in Washington, D.C. for further investigation. The Executive Director further stated that the resolution of this type of complaint can take up to one year. Rehab Loan No. 192, bankruptcy/foreclosure. The Commissioners decided, at the suggestion of the Executive Director, that this item would be moved to the discussion portion of the agenda for this meeting as item number VII.B. since new information had just come in on this matter. General Depository Agreement. The Executive Director stated that our Investment Advisor, George Nielsen, had discussed the problem we have with the new HUD Depository Agreement with a representative from the Central Office of HUD. Although the HUD representative was sympathetic and stated we are one of several states that have the conflict between the HUD Agreement and state public deposit law, they will not be addressing that particular problem in the near future. It was the suggestion of the Director to stay with the existing Agreement and let HUD know why if it's ever questioned. Lengthy discussion ensued regarding prudent management of the EHA's funds in light of this situation. It was Commissioner Zieg's suggestion that the EHA get a report quarterly on the financial condition of First Interstate Bank of Englewood to ensure the prudent management of the EHA's funds in that bank. -3- • • • EHA BOC Regular Meeting 06/26/91 The 312 Rehab Loan Program was briefly discussed. Chairman Burns asked what had generated the enormous response by the citizens of Englewood to this program. The Executive Director felt it was the low interest rate and the city-wide availability of this program which made it so attractive. The Director's Narrative Report is included in these Minutes and made a part thereof as Exhibit "A". B. Director's Memorandum Marketing of the EHA's successful programs was discussed at length. Commissioner Zieg felt it would be extremely beneficial to the EHA if the agency joined the Englewood Chamber of Commerce and the Executive Director was a member of committees within that organization. Chairman Burns stated that he belongs to the Chamber of Commerce and felt it might be a good idea for the EHA to be available at the Chamber's meetings to present the EHA's programs to the Chamber. Commissioner Koltay felt that the EHA should at least address the questions and concerns raised by the Chamber of Commerce regarding housing, e.g., answer letters which may be addressed to the editor of area newspapers. Commissioner Zieg felt it was important that the EHA look at perhaps not doing marketing so much as public relations. Commissioner Koltay felt it was also important that the Board of Commissioners take a pro-active stance on public relations work. The Executive Director asked, and discussion ensued, regarding how the Board felt about the Executive Director going before the City Council several times each year and doing a presentation and update on just one program at each meeting. The Board seemed to feel this was a good idea. Commissioner Koltay also felt that it would be beneficial if the EHA presented the PILOT check in person to the City Council . -4- • • •• EHA BOC Regular Meeting 06/26/91 VII. c. Discussion ensued regarding the Board of Commissioners' relationship to City Council and the relationship of the Council member who sits on the EHA's Board. Limiting terms of members of the boards of commissioners was discussed. Commissioner Zieg felt that the review process the City Council has of applicants for the boards of commissioners was good because it creates checks and balances. Discussion returned to the EHA joining the Englewood Chamber of Commerce. Commissioner Norden asked if it was necessary for the EHA to become a member of the Chamber. Chairman Burns felt it was more important that the EHA make presentations to the Chamber and be available to answer questions of its members. Commissioner Zieg restated his position that it would be beneficial for the agency to become a member so that the Executive Director could be an active participant on committees of the Chamber. Commissioner Koltay also felt it would be beneficial for the EHA to be a member of the Chamber because then the exchange of facts would be more direct between the EHA and the Chamber . Commissioner Zieg asked if he could use the Executive Director's critique of the EHA Board in discussions with other groups concerning what to look for in determining if a board is successful. The Executive Director answered in the affirmative. Program Reports Commissioner Zieg noted the WAND Rehab Update and asked if the targeted completion date of June 30, 1991, for 3392 South Pennsylvania Street was going to be met. The Executive Director stated that the work was already completed as of this meeting. A family is moving into the home next week. DISCUSSION ITEMS, MOTIONS~ RESOLUTIONS: A. Discussion and Action on NOFA from HUD for Section 8 Certificates and Vouchers The EHA recently received a Notification of Funding Availability (NOFA) for the Section 8 Existing Program. The Executive Director explained that competition for the 186 new Certificates and/or Vouchers being made available to the Metro Denver area will be extremely tough. -s- • • • EHA BOC Regular Meeting 06/26/91 HUD will be using a rating system with five criteria. The EHA, according to HUD, has met a greater amount of the housing needs in Englewood than have other communities and therefore may not score well on this criterion. He stated that the EHA may not score well (or at all) on the homeless program criterion either, because the EHA does not have a specific program to address the needs of the homeless. The Executive Director did state that some of the EHA's program participants meet the homeless criteria for a federal preference and may enable the EHA to receive points to help us score better in HUD's rating system. The Executive Director stated that the deadline for the application is July 29, 1991. IT WAS MOVED BY COMMISSIONER ZIEG TO SUBMIT AN APPLICATION TO HOD FOR 50 NEW UNITS OF CERTIFICATES AND/OR VOUCHERS. VICE CHAIRMAN NORDEN SECONDED THE MOTION • Discussion ensued. Chairman Burns asked if the EHA has enough staff support to handle any new Certificates and/or vouchers. The Executive Director stated that he would be very surprised if the EHA received any more than 25 new units. The Executive Director explained that he asked Ms. Sherman, the Section 8 Existing Manager, to research how many of the persons on the EHA's waiting list are homeless and that number was small. The Executive Director asked Vice Chairman Norden if she felt the EHA would benefit in HUD's rating system determining which communities get the new units if we stated in our application that the EHA is going to set aside a number of Certificates of Vouchers for the homeless. Vice Chairman Norden felt it would be beneficial. Discussion concerning the staff time involved in housing the chronically mentally ill, of which many are homeless, ensued. Vice Chairman Norden stated that the EHA could get together with persons from the agency she works for, the Department of Institutions, who have the referral system in place to help the homeless with mental problems. She stated that it was not unreasonable for the EHA to set aside ten percent of the requested new units for the homeless. Chairman Burns felt it would be very good for the EHA to set aside some units for the homeless. Commissioner Koltay felt it was an issue this Board had an obligation to address. Commissioner Zieg amended his motion to include the addition of the words ... "to set aside ten percent of the new units for the homeless". -6- • • • EHA BOC Regular Meeting 06/26/91 IT WAS MOVED BY COMMISSIONER ZIEG TO SUBMIT AN APPLICATION TO HUD FOR 50 NEW UNITS OF CERTIFICATES AND/OR VOUCHERS WITH TEN PERCENT OF THE NEW UNITS SET ASIDE TO HOUSE THE HOMELESS. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Koltay, Zieg None None None Chairman Burns declared the motion carried. B. Rehab Loan No. 192 Bankruptcy/Foreclosure The Executive Director gave a brief update for the Board on what had progressed concerning this rehab loan. The loan was six months delinquent when the homeowner filed for bankruptcy protection. The court ultimately dismissed the request of the homeowner which took the case out of bankruptcy court and the first mortgagee could proceed with the foreclosure. The EHA is in second position and CHFA's Cohelp loan to the EHA is part of the total rehab loan. The EHA would be liable to CHFA for the Cohelp portion of the loan, a little over $5,000. Three different scenarios were discussed at length: (1) cure and assume the first mortgage, write off the EHA's rehab loan, do additional rehab to the house and rent it; (2) Cure and assume the first mortgage, write off the EHA's rehab loan, do additional rehab to the house and sell it; (3) not cure or assume the first mortgage, write off the EHA's rehab loan, and repay CHFA for their Cohelp rehab loan to the EHA on the house. The Commissioners agreed that CHFA should be contacted to see what their intentions would be if the house was indeed foreclosed on and to negotiate with CHFA for the possibility of them writing off their Cohelp loan to the EHA for the rehab work on this house. Also, further contact could be made with the first mortgagee to see about a possible reduction in their cure costs to us. This item was tabled until the next EHA Board Meeting to acquire the additional information the Board wanted before making a decision. -7- EHA BOC Regular Meeting 06/26/91 • VIII. PINANCIAL REPORT • • IT WAS MOVED BY COMMISSIONER ZIEG TO ACCEPT THB ENGLEWOOD HOUSING AUTHORITY PIHAHCIAL REPORTS FOR THB MONTH OP MAY, 1991, AS PRESENTED. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: IX • x. Burns, Norden, Berlin, Koltay, Zieg None Hone None Chairman Burns declared the motion carried. Commissioner Zieg stated that the financial reports are very clear and a very good tool for the EHA Board to use. The Executive Director stated that the financial reports are a result of the suggestions made by the Board on what financial information they would like to see each month. CONSENT AGENDA All items noted with brief discussion GENERAi, DISCUSSION A. Commissioners' Choice Commissioner Zieg stated that he wants to meet with the director of Administrative Services, Randie Barthlome, to discuss where the Executive Director of the EHA fits into the City of Englewood's personnel system and does the EHA have to accept all of the City's personnel system in relation to the Executive Director. This item will be taken up at the next Board Meeting. Commissioner Berlin asked if the committee consisting of the Executive Director and Vice Chairman Norden had any suggestions on an appropriate function for a staff appreciation day as requested at the last EHA Board Meeting. The Executive Director replied that the committee has done some research into the question but has not made any firm decisions on what would be best • -8- • • •• EHA BOC Regular Meeting 06/26/91 XI. B. Director's Choice The Executive Director read a letter from Thomas A. Dinkel, President of the Englewood Housing Development Corporation, which thanked the EHA for its $1000 per month contribution to help the EHDC alleviate its serious financial difficulty. A copy of the letter is included and made a part of these minutes as Exhibit "B". ADJOURNMENT IT WAS MOVED BY COMMISSIONER KOLTAY TO ADJOURN THE REGULAR MEETING OP THE ENGLEWOOD HOUSING AO'l'JIORITY BOARD OP COMMISSIONERS HELD JUNE 26, 1991, AT 7:45 P.M • -9-