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HomeMy WebLinkAbout1991-09-25 EHA MINUTES-\ ' , I. II. III. IV. nm1/Minutes/092591EHA ,. ENGLEWOOD HOUSING AUTHORITY Board of commissioners Regular Meeting September 25, 1991 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:05 p.m. on Wednesday, September 25, 1991, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, 80110. Members Present: Thomas J. Burns, Chairman Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Sheri Gulley, Commissioner Bradley Zieg, Commissioner Members Absent: Also Present: STUDY SESSION None Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary There was no study Session held at this meeting of the Englewood Housing Authority Board of Commissioners. MINUTES Corrections: Page 2. Director's Report, Narrative, add name of American Money Management Association, Inc., to name of George Nielsen, not in lieu of thereof. Page 3. Discussion Items, A., Motion, Discussion, first paragraph, add "someone" to sentence "He stated he would like someone to visit • . . ". EHA BOC Regular Meeting 09/25/91 IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ACCEPT THE MINUTES OP THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS HELD AUGUST 28, 1991, AS AMENDED. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at the Englewood Housing Authority Board of Commissioners Regular Meeting held September 25, 1991. DIRECTOR'~ REPORT A. Narrative Report WAND Loan Closing The Executive Director reported that the WAND loan closing has been postponed to allow for revisions in the loan agreement. The EHDC Board had some disagreements with CHFA on the permanent financing for the WAND rentals but these apparently have all been resolved and the loan closing will be held on October 4, 1991. Commissioner Zieg asked about the promissory note and CD collateralizing the WAND loan. The Executive Director stated the promissory note will be extended to October 4, 1991. Brief discussion ensued regarding the approved depositories for the EHA's investment of reserve funds. The Executive Director stated he had just received a proposed resolution from Prudential Securities, Inc., that Prudential wanted the EHA Board to pass. He stated he had received it too late to put in the Commissioners' packets for this Board Meeting. Commissioner Zieg stated he wanted George Nielsen of American Money Management Associates, Inc. and EHA's legal counsel to review the proposed Resolution and Delivery versus Payment Agreement from Prudential Securities, Inc., before they were reviewed and passed by the EHA Board. -2- EHA BOC Regular Meeting 09/25/91 VII. Commissioner Zieg asked if the hours shown on the Maintenance Status Report as having been worked by the EHA maintenance workers at the EHDC site would be reimbursed by EHDC to the EHA. The Executive Director stated that the EHDC is billed quarterly for maintenance work done by EHA maintenance workers at EHDC sites. Commissioner Zieg asked about the bank line of credit shown on the Housing Rehab Fiscal Status Report. He wanted to know if the bank lends the money directly to the homeowners or if the money is loaned to the EHA and then the EHA lends the money to the homeowners. He also wanted to know why the EHA doesn't lend its own money to the homeowners for the rehab work rather than using the bank's money. The Chairman reminded Commissioner Zieg that this issue had been addressed many times in the past by the EHA Board and with the decision always being to use the bank's money rather than the EHA's money. This method also gives the banks an avenue to stay involved in the community and comply with the Community Reinvestment Act. Vice Chairman Norden stated the Rehab Loan Committee had reviewed the Urban Homesteading Program homes and the floor plans proposed looked very good. She stated that the 312 Rehab Loan Program funds will be used to do the rehab work on these homes. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS: A. Review of open meetings policy In August, 1990, the EHA adopted an open meetings policy since state law was vague about where political subdivisions such as housing authorities fit into the Sunshine Act. The EHA's policy spelled out that its meetings are open to the public and under what circumstances an Executive Session could be called as well as notice requirements. In 1991, the Colorado State Legislature passed Senate Bill 91-33 that amends the Colorado Sunshine Act of 1972 to clarify that housing authorities fall under the provisions of the amended act. This bill spelled out when Executive Sessions could be called plus some notice requirements. -3- EHA BOC Regular Meeting 09/25/91 Although SB 91-33 is very similar to the EHA's present policy, it was the Executive Director's recommendation that the Board review the EHA's policy as it relates to state law and decide if the Board should: (1) keep the policy as is since it's substantially the same as the law; (2) delete the EHA's policy and substitute a reference to state law; or (3) revise the EHA's policy to include any additional provisions in the law that are not in our policy now. The Executive Director stated he had discussed this new law with EHA's legal counsel, Jim Wagenlander. Mr. Wagenlander felt the new state law was not as limiting as the EHA's policy. He also felt the EHA should post the notice of its Board meetings at the EHA's offices on its own bulletin board as well as using the bulletin board at Englewood City Hall designated for this purpose. Chairman Burns felt that the EHA should amend its Open Meetings policy to comply with SB 91-33 and have Jim Wagenlander review it for completeness, accuracy, and compliance. IT WAS MOVED BY COMMISSIONER ZIEG TO AMEND THE ENGLEWOOD HOUSING AUTHORITY'S OPEN MEETINGS POLICY TO COMPLY WITH SENATE BILL 91-33 AND HAVE EBA LEGAL COUNSEL, JIM WAGEHLAHDBR, REVIEW THE AMENDED POLICY POR COMPLETENESS, ACCURACY, AND COMPLIANCE WITH SB 91-33. IT WAS PORTHBR MOVED THAT THERE SHALL BE TWO FORMAL POSTING PLACES POR ALL NOTICES OP BHA BOARD OP COMMISSIONERS' MEETINGS: (1) THE BULLETIN BOARD IN THE ENGLEWOOD HOUSING AU11'JIORITY'S OPPICE BUILDING LOBBY, AND (2) THE BULLETIN BOARD DESIGNATED AT ENGLEWOOD CITY HALL POR THE POSTING OP SUCH NOTICES. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Hays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg Hone Hone Hone The Chairman declared the motion carried. B. Adoption of Resolutions, Series of 1991, to write off stale-dated checks. From time-to-time, checks are issued by the EHA which for a variety of reasons do not get cashed by the vendors. So that these checks do not remain on the EHA's current books, a Board resolution authorizing the write off of all checks considered to be stale-dated (90 days or older) needed to be passed. -4- EHA BOC Regular Meeting 09/25/91 IT WAS MOVED BY COMMISSIONER GULLEY TO ADOPT RESOLUTION NO. 5, SERIES OF 1991, TO WRITE OFF STALE-DATED CHECKS. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. C. Adoption of Resolution No. 6, Series of 1991, regarding write-off of tenants' accounts receivables for Section 8 New Construction Program (Simon Center) and adoption of Resolution No. 7, Series of 1991, regarding write-off of tenants' accounts receivables for Low Rent Public Housing. Each year, the EHA writes off tenant accounts receivable from its financial books that are unlikely to be collected. In this way, the debt will no longer be shown as a tenant account receivable but will instead be transferred to the expense part of the ledger as a "bad debt" expense. The EHA will continue to attempt collection, but just will not show these accounts as receivables. IT WAS MOVED BY COMMISSIONER ZIEG TO ADOPT RESOLUTION NO. &, SERIES OP 1991, AUTHORIZING THE WRITE-OFF OP BAD DEBTS PROM THE SECTION 8 NEW CONSTRUCTION PROGRAM (SIMON CENTER) IN AN AMOUNT TOTALLING $87.34. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. IT WAS MOVED BY COMMISSIONER ZIEG TO ADOPT RESOLUTION NO. 7, SERIES OP 1991, AUTHORIZING THE WRITE-OPP OP BAD DEBTS FROM THE LOW RENT PUBLIC HOUSING PROGRAM IN AN AMOUNT TOTALLING $1,794.53. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. -5- EHA BOC Regular Meeting 09/25/91 D. Review of action on Rehab Loan No. 192 since last meeting and write-off of loan. The EHA tabled any action on this matter last meeting to obtain more information concerning the extent of rehab needed on the house. The Executive Director subsequently talked with the homeowners who stated their plan was to stay in the house until they were forced to move out. The Rehab Construction Specialist then inspected the house and estimated about $12,000 worth of rehab, cleaning, and redecorating to get the house in top shape. He felt the house would be an excellent home for a family because of its size and upgrades from the previous rehab. The Executive Director felt that because of the estimated amount of rehab needed the Board would not be interested in redeeming the property at the $42,000 price but might be interested in making an offer after the redemption period (that has expired) for a lesser amount. It was his recommendation that the Board pass a motion to write-off Loan 192 on the rehab books. He further recommended that the Board discuss if he should still make an offer to the lender who now owns the property. IT WAS MOVBD BY COMMISSIONER ZIEG TO WRITE OFF REHAB LOAN NO. 192 ON THE REHAB BOOKS. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Haya: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. Discussion ensued regarding finding the person at the mortgage company who has the file on this house. Commissioner Berlin stated that we should send an offer by registered mail to the last known person associated with this property. The Board discussed whether or not the EHA wants to buy this house and rehab it and try to sell it. -6- ----~ ------"----------------- EHA BOC Regular Meeting 09/25/91 IT WAS MOVED BY COKKISSIONER ZIEG TO SEND AN OFFER OF $30 1 000 1 BY REGISTERED KAIL, TO HOKE SAVINGS OF AMERICA POR THE PURCHASE OF THE BOUSE WHICH WAS REHABBED BY REHAB LOAN NO. 192. COKKISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VIII. IX. x. Burns, Norden, Berlin, Gulley, Zieg None None None The chairman declared the motion carried. FINANCIAL REPORT Briefly discussed were the Section 8 Existing Certificate damage charges. CONSENT AGENDA Briefly discussed. GENERAL DISCUSSION A. Commissioners' Choice Vice Chairman Norden asked about a property located at Floyd and Downing. Brief discussion ensued. Commissioner Zieg briefly discussed the Americans with Disabilities Act (ADA). Commissioner Gulley wanted to know if there was an EHA program which helped disabled persons who have the money to pay for rehab work but not the capability to solicit bids from and choose a contractor and then monitor the rehab work being done. The Executive Director stated that the City's Rehab Program provided such a service, but the program's staff members were extremely busy right now with the 312 Rehab Loan Program and the Urban Homesteading Program and would not be able to provide this service for a while. Chairman Burns stated that he had been appointed to the National NAHRO Commissioners Committee. He stated that as a member he would be expected to attend all of the meetings of this committee throughout the two-year term. He asked for the Board's support of his appointment to this committee and the additional responsibilities that he will be assuming. -7- EHA BOC Regular Meeting 09/25/91 IT WAS MOVED BY VICE CHAIRMAN NORDEN THAT THE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS SUPPORTS CHAIRMAN THOMAS J. BURNS' APPOINTMENT TO THE NABRO NATIONAL COMMISSIONERS COMMITTEE TO THE LIMITS OP THE BRA'S TRAVEL POLICY AND PURTBER SUPPORTS THE RESPONSIBILITIES BE WILL BE ASSUMING DUE TO THIS APPOINTMENT. COMMISSIONER ZIEG SECONDED THB MOTION. Ayes: Nays: Abstained: Absent: XI. Norden, Berlin, Gulley, Zieg None Burns None The Chairman declared the motion carried. Chairman Burns added that he had received a sample press release in his Commissioners Committee packet from NAHRO which should be released to the local newspapers. The sample press release was given to the recording secretary. ADJOURNMENT IT WAS MOVED BY COMMISSIONER BERLIN TO ADJOURN THE REGULAR MEETING OP THE ENGLEWOOD HOUSING AUTHORITY BOARD OP COMMISSIONERS HELD SEPTEMBER 25, 1991. The Chairman declared the meeting adjourned at 7:30 p.m. cording Secretary -a-