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Home My WebLink About1992-01-29 EHA MINUTESI. CALL TO ORDER ENGLEWOOD ROUSING AUTHORITY Board of commissioners Regular Meeting January 29, 1992 / The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:30 p.m. on Wednesday, January 29, 1992, by Chairman Thomas J. Burns, at 3460 south Sherman Street, Suite 103, Englewood, Colorado, 80110. Chairman Burns welcomed Linda Martin, Deputy City Manager, as a guest to the meeting. II. BQLL ~ Members Present: Thomas J. Burns, Chairman Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Sheri Gulley, Commissioner Bradley Zieg, Commissioner (arrived at 7:15 p.m.) Members Absent: None Also Present: Paul Malinowski, Executive Director Linda Martin, Deputy City Manager, City of Englewood III.STUDY SESSION None IV. MINUTES IT WAS MOVED BY COMMISSIONER GULLBY TO APPROVE TBB KIHUTBS OP TBB RBGULAR KBBTIHG OP TBB ENGLEWOOD ROUSING AUTHORITY BOARD OP COKMISSIOHBRS RBLD DBCBMBBR 4, 1991, AS PRBSBHTED. COKMISSIOHBR BERLIN SBCOHDED TBB MOTION. Ayes: Hays: Al>stained: Al>sent: 11'1111/Mfnutes/12992regular Burns, Borden, Berlin, Gulley Hone Hone Zieg The Chairman declared the motion carried. EHA BOC Regular Meeting 1/29/92 V. ~-SCHEDULED VISITORS There were no pre-scheduled visitors at the Englewood Housing Authority Board of Commissioners Regular Meeting held January 29, 1992. VI. DIRECTOR'~ REPORT A. Narrative Report Executive Director Malinowski highlighted a couple of areas of his report. He added that in addition to the recent death of Bill Stone, a Building Attendant at Orchard Place, Marian Peterson, a Building Attendant at Simon Center, passed away this week. Several staff members attended one or both funerals. Executive Director Malinowski reported that Rich Wanush had resigned as Director of Community Development for the City of Englewood and that Linda Martin had been named Acting Director of Community Development. The Director also reported that his application to the Denver Community Leadership Forum was approved and he starts the program in February. · Director Malinowski informed the Board of Commissioners that we have suspended taking any new rehab applications until at least April 1 to allow us some time to catch up with the processing of the large number of 312 loan applications from last fall. B. Program Reports All programs' reports were noted with brief discussion. Director Malinowski pointed out that two homes in Project BUILD are under contract. VII. DISCUSSION ITEMS, MOTIONS A1!12 RESOLUTIONS A. Open Meeting Policy The Board Packet contained a revised Open Meeting Policy that was drafted by the Executive Director and our legal counsel. The purpose of the revision was to meet recently enacted legislation that affect housing authorities concerning open meetings, meeting notices, and executive sessions. -2- EHA BOC Regular Meeting 1/29/92 IT WAS MOVED BY COMMISSIONER GULLEY TO ADOPT RESOLUTION NO. 1, SERIES OP 1992, REPEALING RESOLUTION NO. 9, SERIES OP 1990 AND ADOPTING A REVISED POLICY ON OPEN MEETINGS, MEETING NOTICES, AND EXECUTIVE SESSIONS AS ATTACHED. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Berlin, Gulley None Al>stained: None Al>sent: Zieg Th• Chairman declared the motion carried. B. American Money Management Fee In early 1991 we retained American Money Management Associates, Inc. to assist us in preparing an Investment Policy for the agency. The Board authorized payment of up to $500 for this. George Nielson of American Money Management agreed to develop the policy .for us and assist us in implementing the policy. At the time he said he would not even charge a fee. Mr. Nielsen recently approached Commissioner Zieg about receiving a fee for his services. He estimated that he and other members of his firm had about $7,000 in fees and direct expenses working on our project but he is requesting only $1,000 as total compensation. There was some discussion among the Board members as to why we were suddenly being charged a fee. Although there was some concern over this, there was a consensus that the requested fee was only $500 over the authorized amount and the service provided was excellent and probably far exceeded the $1,000. IT 1fAS MOVED BY COMMISSIONER BERLIN TO ADOPT A MOTION AUTHORIZING PAYMENT OP $1,000 TOTAL COMPENSATION TO AMERICAN MONEY KANAGBKBIIT ASSOCIATES INC. POR INVBSTKEBT ADVISORY SERVICES. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Al>stained: Al>sent: Burns, Norden, Berlin, Gulley None None Zieg The Chairman declared the motion carried. -3- EHA BOC Regular Meeting 1/29/92 c. Resolution of Deferred Rehab Loan A prior loan recipient has requested a restructuring of her loan from a 5% deferred payment loan to a 0% deferred payment loan due to increased medical expenses and decreased income. The memorandum in the packet detailed this information. Commissioner Norden felt it might not be fair to other loan recipients whose incomes have changed. She suggested we consider establishing guidelines for applications to refinance. Director Malinowski felt that it might be difficult to anticipate reasons for refinancing requests and it might be more practical to look at them on a case-by-case basis. Chairman Burns questioned if the property value can support the 5% interest per year. Commissioners Berlin and Gulley felt that they needed more information about the property itself. They also felt that applied to Item VII D. IT WAS MOVED BY COMMISSIONER BERLIN TO SEND ITEMS VII C AND VII D BACK TO STAl'P POR KORE INFORMATION ON THE PROPERTIES. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Berlin, Gulley, Zieg None Abstained: None Absent: None The Chairman declared the motion carried. D. REHAB LOAN #72 See Item VII c for action taken on this item. Chairman Burns recessed the Regular Meeting at 7:23 p.m. to convene the Annual Meeting. Chairman Burns reconvened the Regular Meeting at 8:05 p.m. E. JOINT EHA/CITY COUNCIL MEETING Discussion revolved around the philosophy of the Housing Authority as well as mandates under State Law. It was felt that these should be discussed with City Council to ensure that Council was aware of them. -4- EHA BOC Regular Meeting 1/29/92 Linda Martin related a concern about the apparent low maximum income limits for Project BUILD. Director Malinowski concurred that the limit for one person can't possibly work for the average sale price of the first five Project BUILD houses. He illustrated an example. Examples for a two or three-person household showed it works better. Discussion ensured whether Project BUILD should be geared for single persons or families. There was also some discussion about the possibility of eliminating garages to bring the cost down. It was the consensus of the Board to discuss with City Council our philosophy, 1992 goals, and the matrix of programs. F. PROJECTION OF SHORT-TERM OFFICE SPACE NEEDS Director Malinowski related the reasons for some additional office space. He suggested looking at Suite 201 which has about 1,000 square feet and is suitable for four offices. He pointed out that we would lose $750/month rental income from the current tenant and would incur cost of an interior stairway between the first and second floors. The Board agreed with the concept of expanding and suggested that the Director bring back cost estimates. VIII. FINANCIAL REPORT Because Ron Schmidt, Staff Accountant, will be present at the next Board meeting to review the year-end financial statements, questions of the reports were postponed until then. IX. CONSENT AGENDA x. There were no items on the Consent Agenda. GllflRAI, DISCUSSION A. Commissioners' Choice Chairman Burns mentioned that he will be attending the Mountain Plains NAHRO Regional Executive Committee meeting in Salt Lake later this week. He said he had recently attended a Commissioners' Committee in Washington D.C. and was very impressed with the dedication of the leadership of NAHRO. -5- EHA BOC Regular Meeting 1/29/92 Commissioner Zieg handed out two new business card·s for his businesses. B. Director's Choice None XI. ADJOURNMENT There being no further business to come before the Board, Chairman Burns adjourned the meeting at 9:01 p.m. Paul Kalinowski, BXecutive Director for Kary A. Ryan, Recording. · Secretary -&-