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HomeMy WebLinkAbout1992-04-29 EHA MINUTES• I. II. III. nm1/Minutes/Apr29 92 Min ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting April 29, 1992 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:50 p.m. on Wednesday, April 29, 1992, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Englewood, Colorado, 80110. Members ·Present: Members Absent: Also Present: STUDY SESSION Thomas J. Burns, Chairman Norleen Norden, Vice Chairman (Present until 6:45 p.m.) Sheri Gulley, Commissioner Bradley Zieg, Commissioner R. J. Berlin, Commissioner Thomas A. Dinkel, Retired Vice President, First Interstate Bank of Englewood Don M. Clary, Vice President, First Interstate Bank of Englewood Mary Claire Joyce, VISTA Volunteer and Family Self Sufficiency Program Coordinator Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Thomas A. Dinkel, Retired Vice President of First Interstate Bank of Englewood was present at this meeting to introduce to the EHA Board Don M. Clary, Vice President of First Interstate Bank of Englewood who will be taking his place on the Rehab Loan Committee. Chairman Burns stated that Mr. Oinkel had worked with the EHA and the Rehab Loan Program since 1977. A plaque was presented to Mr. Dinkel by Mr. Burns for his many years of service to the EHA. 1 'EHA BOC Regular Meeting 04/29/92 IV. Mr. Dinkel stated that the staff of the EHA was very sensitive to the needs of the citizens of Englewood and staff has every reason to be proud of the programs they are involved in. A brief history of the EHA was discussed and the great support from the City government, the citizens of Englewood, and the consortium of Rehab Banks. Mr. Dinkel, who has also served on the Board of the EHDC stated that he would like to see the Board of the EHDC increase in numbers from three to five or more. MINUTES IT WAS MOVED BY COMMISSIONER GULLEY TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING DATED MARCH 25, 1992, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. Burns, Norden, Gulley, Zieg None None Berlin The Chairman declared the motion carried. PRE-SCHEDULED VISITORS Executive Director Malinowski introduced to the Board VISTA Volunteer, Mary Claire Joyce, who will be the EHA's Family Self Sufficiency Coordinator. Ms. Joyce is one of ten VISTA volunteers working in this area, and she will be with the EHA for one year. DIRECTOR'~ REPORT A. Narrative Report Briefly discussed was the EHA office building and the needs for more space for staff especially since Ms. Joyce will be working with the agency for a year. Executive Director Malinowski asked for ideas from the Board on the tour of the Urban Homestead homes and the Carmel Park Apartments. He stated that he was also inviting City Council to attend. Note: A copy of the Director's Report dated April 29, 1992, will be attached to these minutes when accepted and approved as Exhibit A. -2- EHA BOC Regular Meeting 04/29/92 VII. B. Program Reports Briefly discussed. DISCUSSION ITEMS, MOTIONS, AND RESOLUTIONS A. Ratification of sale of 3645 South Fox Street Executive Director Malinowski informed the Board that the EHA closed on the purchase of this property on March 27. A listing contract was signed with Miriam Senti, the EHA's listing agent, on April 1 and one week later the EHA received two offers through Ms. Senti. The offer for full price with the EHA paying two loan discount points was accepted. The buyer is getting a VA loan, is low-income, and has been pre-approved for the loan. Rehab work has already been started on the unit and should be completed by the contract closing date of June 16. Discussion ensued regarding the EHA's asking price vs. the appraised value of the house considering the quick receipt of two offers on the house. Commissioner Zieg asked Executive Director Malinowski to see if he could ascertain what value the buyer's appraisal came in at. IT WAS MOVED BY COMMISSIONER ZIEG TO RATIFY THE SALE OF 3645 SOUTH FOX STREET, ENGLEWOOD, COLORADO, TO EDWIN MARK LEGG IN THE AMOUNT OF $59,900 WITH THE EHA PAYING TWO LOAN DISCOUNT POINTS. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley Zieg None None Berlin The Chairman declared the motion carried. B. Lease of parking spaces to post office The EHA was approached by the City of Englewood City Engineer and Traffic Engineer Analyst to assist in solving a traffic problem on the east side of the 3300 block of South Broadway by the post office building. -3- EHA BOC Regular Meeting 04/29/92 The U. S. Postal Service has a drop-off box in their parking/driveway on the south side of their building. Traffic occasionally backs up into Broadway and blocks the angle parking for the post office creating traffic congestion on South Broadway. Several alternatives have been reviewed, but the one that appears to be most logical was presented to the Board at this meeting. The proposed plan calls for the EHA to lease four of Simon Center's parking spaces on the west side of Simon Center adjacent to the post office building to the U. S. Postal Service. This would allow the Postal Service to place their drop-off box in the alley between the post office building and Simon Center. Traffic would then access the drop-off box from the north to the south in the alley and return to Broadway via going west through the post office building parking area on the south of their building. Also discussed was Malley Center trading four of its parking spaces in the parking lot to the south of Simon Center in exchange for the parking spaces leased to the Postal Service. IT WAS MOVED BY COMMISSIONER GULLEY TO LEASE FOUR PARKING SPACES AT SIMON CENTER TO THE U. S. POSTAL SERVICE FOR A NOMINAL AMOUNT. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Zieg None None Berlin The Chairman declared the motion carried. c. Extension of audit contract The EHA's audit contract with Bondi & Co. states that their audit report of the EHA's 1991 financial statements is due April 30, 1992. Executive Director Malinowski stated he had received a call from Kendra Padgett, the lead auditor from Bondi & Co., informing him of a couple of delays beyond their control. One delay was due to First Interstate Bank's non-confirmation of EHA's WAND collateral CD due to misinformation regarding the title of the CD. The second delay was due to the much larger scope of audit work because the Urban Homesteading and 312 Loan programs were added in 1991. Neither of these programs were in the original contract and that expanded the reconciliations and testing Bondi & Co. must do of the programs the EHA administers. -4- , EHA BOC Regular Meeting 04/29/92 VIII. IX. x. XI. Bondi & Co., has asked for a 30-day extension, but they feel they will be finished substantially before that. Executive Director Malinowski stated that Ms. Padgett let him know ahead of time they were going to have to do more work than originally anticipated and that the audit firm may be asking for more money. The auditors will be present at the May 27, 1992 regular meeting of the EHA board to present the audit. FINANCIAL REPORTS Noted with brief discussion CONSENT AGENDA All items noted with brief discussion. GENERAL DISCUSSION A. Commissioners' Choice The Commissioners had nothing to present for discussion under this portion of the agenda. B. Director's Choice Executive Director Malinowski handed out a draft outline of the proposed EHA FY 91 Annual Report. Discussion ensued regarding what type of financial information would to be presented in the annual report. It was the consensus of the Board not to detail financial information in the report but to show sources and uses of funds through the use of graphs. ADJOURNMENT IT WAS MOVED BY COMMISSIONER ZIEG TO ADJOURN THE REGULAR MEETING OP THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 29, 1992, AT 7:05 P.M. -s-