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HomeMy WebLinkAbout1992-06-24 EHA MINUTESI. II. III. IV. ENGLEWOOD HOUSING AUTHORITY Board of commissioners Regular Meeting June 24, 1992 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:15 p.m. on Wednesday, June 24, 1992, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Englewood, Colorado, 80110. Members Present: Members Absent: Also Present: STUDY SESSION Thomas J. Burns, Chairman Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Bradley Zieg, Commissioner Sheri Gulley, Commissioner Tracy A. D'Alanno, Candidate for appointment to EHA Board of Commissioners, present only for interview held during agenda item No. VII.B. Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary There was no Study Session held during this meeting of the Englewood Housing Authority Board of Commissioners. MINUTES A. Regular Meeting held May 27, 1992 IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ACCEPT THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 27, 1992, AS PRESENTED. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Zieg None None Gulley The Chairman declared the motion carried. nml/Minutes/062492 EHA Reg Mtg EHA BOC Regular Meeting 06/24/92 B. Executive Session held May 27, 1992 IT WAS MOVED BY COMMISSIONER BERLIN TO ACCEPT AS PRESENTED THE MINUTES OF THE EXECUTIVE SESSION HELD DURING THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS ON MAY 27, 1992, FOR THE PURPOSE OF EVALUATING THE EXECUTIVE DIRECTOR. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VII. Burns, Norden, Berlin, Zieg None None Gulley The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at the Regular Meeting of the Englewood Housing Authority Board of Commissioners held June 24, 1992. DIRECTOR'~ REPORT A. Narrative Report Executive Director Malinowski stated that the WAND closing is tentatively scheduled for Monday, June 29. Executive Director Malinowski stated that the FY '91 Annual Report will be ready on Friday, June 26. He said it should be to the Board of Commissioners sometime the next week. He further stated that the annual report was a team effort with the cover being done by Mary A. Ryan and with Guy Blasi doing the text on his Macintosh which saved the EHA typesetting costs. Executive Director Malinowski stated that the tenant in Suite 201 of the EHA's office building has signed a lease in a new building with an effective date of August first. Housing Division staff should be able to move into their new offices in Suite 201 sometime after that. The current tenant asked if the EHA could be flexible on the move out date due to upgrades they have requested at their new office location which may not be done by August 1. -2- EHA BOC Regular Meeting 06/24/92 VII. Executive Director Malinowski stated that the Denver Community Leadership Forum class for June was the outward Bound trip. He stated that it was possibly one of the best experiences of his life and he thanked the Board of Commissioners for allowing him to take the class. B. Program Reports The Housing Rehab Delinquency report was discussed. Executive Director Malinowski stated that the "0-30 days" delinquency category has been taken out per the Board's request. He also stated that, as requested, he would look at the percentage figure when it is higher than normal. On this report there is one loan, with a principal balance over $20,000 which makes the percentage figure high. The report on demographics from Mary C. Joyce, the VISTA volunteer was discussed briefly. Project BUILD was discussed briefly. Executive Director Malinowski stated that the contractor has just been selected for 3085 South Pearl Street. The Project BUILD Phase One Analysis was also discussed. This report gave a detailed analysis of purchases, construction, buyers, sales, and financial information. It also gave conclusions and recommendations. DISCUSSION ITEMS MOTIONS AND RESOLUTIONS B. Interviews with EHA Board of Commissioners Candidates The Board of Commissioners agreed to go to Agenda Item VII.B., the Interviews with EHA Board of Commissioners Candidates, at this point in the meeting since candidates Tracy D'Alanno and Bradley Zieg were present. IT WAS MOVED BY VICE CHAIRMAN NORDEN TO WAIVE THE PREVIOUS BOARD MOTION PASSED AT THE FEBRUARY 26, 1992 EHA BOARD MEETING WHICH READ: "COMMISSIONER NORDEN MOVED THAT THE CHAIRMAN SUBMIT A LETTER TO THE MAYOR RECOMMENDING THAT A SUBCOMMITTEE OF THREE COMMISSIONERS INTERVIEW ALL CANDIDATES INTERESTED IN APPLYING TO THE ENGLEWOOD HOUSING AUTHORITY BOARD FOR VACANCIES AND SEND A RECOMMENDATION TO THE MAYOR PRIOR TO THE APPOINTMENT, SAID SUBCOMMITTEE TO BE COMPRISED OF THE ENGLEWOOD CITY COUNCIL REPRESENTATIVE TO THE EHA BOARD, THE CHAIRMAN OR VICE-CHAIRMAN AND ONE OTHER COMMISSIONER. COMMISSIONER BERLIN SECONDED THE MOTION." -3- EHA BOC Regular Meeting 06/24/92 AND HAVE THE ENTIRE BOARD PRESENT AT THE REGULAR MEETING HELD JUNE 24, 1992, WITH THE EXCEPTION OF BRADLEY ZIEG WHO IS A CANDIDATE FOR REAPPOINTMENT TO THE UPCOMING VACANT SEAT INTERVIEW THE CANDIDATES FOR THIS POSITION. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin None Zieg Gulley The Chairman declared the motion carried. Both candidates for the upcoming open seat on the EHA Board of Commissioners were interviewed by Chairman Burns, Vice Chairman Norden and Commissioner Berlin. Commissioner Zieg abstained from participation in the interview process and left the meeting at this point. IT WAS MOVED BY COMMISSIONER BERLIN THAT THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS RECOMMEND TO THE ENGLEWOOD CITY COUNCIL THAT BRADLEY ZIEG BE REAPPOINTED TO THE UPCOMING VACANT SEAT ON THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin None Zieg Gulley The Chairman declared the motion carried. The Board asked that a letter be sent to Mayor Wiggins citing Brad Zieg's unique background in real estate and architecture and breadth of skills appropriate to the EHA board. They also wanted the letter to state that Commissioner Zieg has worked very hard during the past five years on the board and has expressed a willingness to serve another full five-year term. The Board wanted the letter to thank Mayor Wiggins and the members of the City Council for the opportunity to interview candidates for the position of Housing Authority Commissioner and to state that they were very impressed with Ms. D'Alanno, the other candidate interviewed. -4- EHA BOC Regular Meeting 06/24/92 A. Adopt Amendment 5 to Resolution 5, Series of 1985, regarding manual signatures on checks. The company the EHA had contracted with to perform the janitorial services at the EHA's office building, Simon Center, and Orchard Place regularly received a check which was over $1,000. The EHA no longer uses this contractor and therefore needed to amend Resolution 5, Series of 1985, to delete the name of Summit Building Services from the list of vendors excluded from the manual signature requirement. Also, with the increase in cost of postage last year, the addition of 25 vouchers awarded in December, 1991, and additional mailings for the EHA's Family Self Sufficiency Program, the EHA has experienced a more rapid depletion of postage in its postage machine. Requested was an amendment to Resolution 5, Series of 1985, which would allow the check to the u. s. Post Master to be over $1,000 without requiring a manual signature. This would allow more postage to be put in the machine on a regular basis and alleviate frequent and time-consuming trips to the post office. IT WAS MOVED BY VICE CHAIRMAN NORDEN TO ADOPT AMENDMENT FIVE TO RESOLUTION FIVE, SERIES OF 1985, DELETING SUMMIT BUILDING SERVICES FROM THE LIST OF CHECKS REGULARLY OVER $1,000 NOT REQUIRING A MANUAL SIGNATURE AND EXCLUDING CHECKS TO THE U. S. POSTMASTER FROM THE REQUIREMENT THAT ALL CHECKS IN THE AMOUNT OF $1,000 OR MORE BE ISSUED WITH MANUAL SIGNATURES. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VIII. IX. Burns, Norden, Berlin, Zieg None None Gulley The Chairman declared the motion carried. FINANCIAL REPORTS Briefly discussed. CONSENT AGENDA Briefly discussed. -5- . . EHA BOC Regular Meeting 06/24/92 x. GENERAL DISCUSSION A. Commissioners' Choice Chairman Burns thanked the EHA Board and staff for nominating him for the Individual Recognition Award from HUD. B. Director's Choice Executive Director Malinowski stated that Mary Ryan, Guy Blasi, and Jerry Nestler were working on a presentation for Project BUILD. Project BUILD had received a Merit Award from NAHRO and thus was entered in the National Awards of Excellence competition. The Award of Merit would be awarded in Boston at the NAHRO Summer Conference held in July. IT WAS MOVED BY COMMISSIONER BERLIN TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JUNE 24, 1992, AT 8:30 P.M. Thomas J. Burns, Chairman cording Secretary -6-