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HomeMy WebLinkAbout1992-08-26 EHA MINUTESI. II. III. ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting August 26, 1992 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:05 p.m. on Wednesday, August 26, 1992, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Englewood, Colorado, 80110. Members Present: Members Absent: Also Present: STUDY SESSION Thomas J. Burns, Chairman R. J. Berlin, Commissioner Sheri Gulley, Commissioner Bradley Zieg, Commissioner (arrived at 7:00 p.m.) Norleen Norden, Vice Chairman Ms. Monica Lopez, Personnel Analyst, City of Englewood Employee Relations Division Paul Malinowski, Executive Director Janet Grimmett, Housing Finance Specialist, City of Englewood Housing Division Mary A. Ryan, Recording Secretary On June 25, 1986, the Englewood Housing Authority Board of Commissioners adopted the City of Englewood's Personnel Policy as the EHA's personnel policy. In 1991, the Administrative Services Department of the city proposed a new compensation plan that was geared more toward compensation for achievements than the current step plan. Monica Lopez, Personnel Analyst from the City's Administrative Services Department was asked to come to the EHA's Board Meeting and explain the new program during this study session. nm1/Minutes/082692 EHA Minutes EHA BOC Regular Meeting 08/26/92 IV. Ms. Lopez explained the old system of "steps" and "step increases". She stated that 65% of the employees at the City are at the "D" (final) step of their pay grade. She also explained that promotions had basically become "flat" within the City's organization and there was very little chance for promotions and/or career development within the City's organization once an employee had reached the "D" step. She also explained "reclassification" which is when there are permanent and material changes in the job description. The new compensation plan was explained and what would be required to be reclassified or receive bonuses within that system. Incentives, bonuses, new employee job descriptions and new performance evaluations were discussed at length. Ms. Lopez explained that the new compensation plan would promote a "cafeteria style" selection of benefits and rewards. Career development in the form of setting up goals with the employees and an ongoing process of feedback and evaluations and opportunities to acquire new skills and knowledge were discussed. Executive Director Malinowski stated that the EHA and Housing Division employees have updated their job descriptions as requested by Administrative Services Department thus completing step No. 1 of the planned new compensation plan. Lengthy discussion ensued regarding the proposed benefits of the new compensation plan. Executive Director Malinowski stated that he felt the EHA employees were an excellent group of staff and would have no problem with the skills' levels. He mentioned that he was concerned about where the funds to increase EHA salaries and provide incentive bonuses would come from. Ms. Lopez said that Administrative Services Department is trying to promote creative financing in order to provide the additional funds needed to do this. The Board thanked Ms. Lopez for her very informative discussion and for her time. MINUTES Minutes of Regular Meeting held July 29, 1992. -2- EHA BOC Regular Meeting 08/26/92 IT WAS MOVED BY COMMISSIONER GULLEY TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JULY 29, 1992, AS PRESENTED. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. VII. Burns, Gulley, Zieg None Berlin Norden The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at the Regular Meeting of the Englewood Housing Authority Board of Commissioners held August 26, 1992. DIRECTOR'~ REPORT A. Narrative Report The Office Building was discussed regarding the Housing Division moving upstairs to Suite 201. Further discussion was held regarding Phase II of Project BUILD. The Director's Narrative Report will be attached to the approved Minutes of the Regular Meeting of the EHA Board held August 26, 1992, as Exhibit "A". B. Program Reports The Rehab Delinquency Report was discussed as to the procedures followed when a loan becomes more than 90 days delinquent. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Action on application to HUD for additional Section 8 Certificates or Vouchers. Executive Director Malinowski explained that HUD published a Notification Of Funding Availability on July 29, 1992 for the Section 8 Existing Program. Briefly discussed was the rating system used to determine which PHA's are awarded new certificates or vouchers. -3- EHA BOC Regular Meeting 08/26/92 Executive Director Malinowski stated we still have 513 names on the Certificate waiting list as of June, 1992, (most are also on the Voucher waiting list) and the EHA still needs more units. Competition will be stiff and it is difficult to predict our chances of receiving new units. IT WAS MOVED BY COMMISSIONER GULLEY TO SUBMIT AN APPLICATION TO HUD FOR 50 NEW UNITS OF CERTIFICATES AND/OR VOUCHERS BY THE DEADLINE. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes Nays: Abstained: Absent: Burns, Berlin, Gulley, Zieg None None Norden The Chairman declared the motion carried. B. Presentation of possible new housing program. Janet Grimmett, Housing Finance Specialist with the City of Englewood's Housing Division presented the proposed new housing program. The Family Self Sufficiency (FSS) Program which Mary Joyce the VISTA volunteer is setting up, ties into the proposed new housing program. Ms. Grimmett explained that she would like to see a housing complex set up to provide for the needs of the program participants of the FSS Program. She explained that the proposed program involves seven units: three 3-bedroom units; one 4-bedroom unit; and three 2-bedroom units. The proposed plan also calls for one building to be used as a community center/laundry center. Availability of transportation, proximity to schools and shopping were also considered as well as zoning. Lengthy discussion ensued regarding the feasibility of the proposed new program, the EHA's Mission Statement, and how it relates to providing services to the FSS Program. Commissioner Zieg requested a business plan, sources and uses of funds, and services to be provided. ' The Commissioners watched a video of a proposed site for the FSS Program's housing complex. The price for the site was revealed and discussed briefly. -4- EHA BOC Regular Meeting 08/26/92 IT WAS MOVED BY COMMISSIONER BERLIN TO DIRECT THE EXECUTIVE DIRECTOR TO NEGOTIATE WITH AFFILIATED NATIONAL BANK OF ENGLEWOOD, THE CONSERVATOR OF THE ESTATE OWNING THE PROPERTY AT 607 WEST DARTMOUTH AVENUE, TO PURCHASE SAID PROPERTY (TO BE HELD FOR FUTURE DEVELOPMENT) AT A PRICE NOT TO EXCEED $69,900 USING SIMON CENTER RESERVE FUNDS FOR THE PURCHASE AND INITIAL EXPENSES. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Absent: Abstained: Burns, Berlin, Gulley, Zieg None Norden None The Chairman declared the motion carried. Executive Director Malinowski asked if the Board was comfortable with "land banking". The Board assured the Executive Director they did not consider this land banking since the property would be developed in the near future into a specific project. c. Consideration of applications of prior rehab recipients. Executive Director Malinowski stated that there is currently no policy on prohibiting past Rehab Program recipients from reapplying for an additional loan. He stated that recently a recipient had applied for an additional loan while still paying off an existing rehab loan. The Executive Director asked if the Board wished to set a policy on accepting loan applications from past Rehab Program loan recipients. Lengthy discussion ensued. M Q .t .! Q H IT WAS MOVED BY COMMISSIONER ZIEG TO ENTER EXECUTIVE SESSION AT 9:10 P.M. TO DISCUSS A SITUATION WHICH COULD INVOLVE POTENTIAL LITIGATION. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Absent: Abstained: Burns, Berlin, Gulley, Zieg None Norden None The Chairman declared the motion carried. After the Executive Session was ended, the Chairman directed that the Regular Meeting of the EHA Board of Commissioners reconvene. -s- EHA BOC Regular Meeting 08/26/92 VIII. IX. x. XI. FINANCIAL REPORTS Discussed briefly. CONSENT AGENDA Nothing was presented for discussion under this portion of the agenda. GENERAL DISCUSSION A. Commissioners' Choice Chairman Burns stated that he has been appointed to the working group on the NAHRO Commissioners' Committee to study training and selection of PHA commissioners. He also stated that the South Metro Chamber Business Journal is doing an article on the EHA. B. Director's Choice Executive Director Malinowski had nothing for discussion. ADJOURNMENT IT WAS MOVED BY COMMISSIONER BERLIN TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 26, 1992, AT 9:45 P.M. Mary~Ryan, _)tecording Secretary -6-