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HomeMy WebLinkAbout1992-09-30 EHA MINUTESI. II. III. IV. mm2/Minutes/093092EH ( ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting September 30, 1992 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:05 p.m. on Wednesday, September 30, 1992, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Englewood, Colorado, 80110. Members Present: Thomas J. Burns, Chairman R. J. Berlin, Commissioner Sheri Gulley, Commissioner Bradley Zieg, Commissioner* *commissioner Zieg left the meeting at 7:15 p.m. Members Absent: Also Present: STUDY SESSION Norleen Norden, Vice Chairman Lee Merkel, Director, City of Englewood Department of Community Development Mary Joyce, Family Self Sufficiency Program Coordinator (VISTA Volunteer) Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary There was no Study Session held during this meeting of the Englewood Housing Authority Board of Commissioners. MINUTES A. Regular Meeting held August 26, 1992 Amended: Agenda Item X.A., General Discussion, Commissioners' Choice: Chairman Burns requested that the words "of the NAHRO Commissioners' Committee" be added immediately following the words"· .. working group"; the word "certification" was deleted immediately following the word "group"; the words "and selection" were added immediately following "training". EHA BOC Regular Meeting 09/30/92 IT WAS MOVED BY COMMISSIONER GULLEY TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING .HELD AUGUST 26, 1992, AS AMENDED. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bu~ns, Berlin, Gulley, Zieg None None Norden The Chairman declared the motion carried. B. Executive Session held August 26, 1992 Chairman Burns requested the following words be added: "The Board felt that the applicant was trying to submit a bad-faith application which attempted to force the Authority to alter its legal position with regard to its previous litigation with this applicant." IT WAS MOVED BY COMMISSIONER GULLEY TO ACCEPT THE MINUTES OF THE EXECUTIVE SESSION HELD DURING THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS ON AUGUST 26, 1992, AS AMENDED. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Gulley, Zieg None None Norden The Chairman declared the motion carried. Lee Merkel, new Director of Community Development with the City of Englewood, was introduced to the Board. Mr. Merkel stated that one of the most interesting things he found going on in Englewood when he arrived was the housing effort. The Board of Commissioners moved forward in the agenda to discuss those items requiring a vote since Commissioner Zieg had notified them he needed to leave the meeting by 7:15 p.m. -2- EHA BOC Regular Meeting 09/30/92 VII. DISCUSSION ITEMS, MOTIONS, AND RESOLUTIONS: A. Request to submit funding application Mary c. Joyce, VISTA Volunteer and Family Self Sufficiency (FSS) Coordinator explained to the Board that as the FSS program nears implementation, program costs and potential funding sources needed to be ~ looked at. The majority of the program's annual operating expenses would be salary and benefits to a half-time position to administer the program and do case management. One potential source of funds for the operation of FSS is Arapahoe County's "Discretionary" money from Community Development Block Grant funds. The Executive Director stated that this money would in no way compete with funds used for the City's Rehab Program. Discussion ensued regarding how long Arapahoe County would be willing to help fund FSS through its CDBG Discretionary money. Executive Director Malinowski stated that as of next year HUD requires all new Certificates and Vouchers be in the FSS program, but they (HUD) would not be supplying additional funds to administer the FSS program. Discussion ensued regarding other FSS programs and if they historically had a "hands-on'' (on-site) case manager and how many cases the FSS case manager could probably handle. Ms. Joyce explained the "Fee for Services" amounts contained in the FSS FY'93 Proposed Budget. Further discussion centered around whether or not the EHA Board wanted the Executive Director to spend time seeking additional funding for the second and subsequent years of the FSS program since there was no guarantee that Arapahoe County would fund FSS after the first year. Also discussed was whether the Board would want to hire a half-time case manager with some additional time built in for that person (in lieu of the Executive Director) to seek additional funding for the second and subsequent years of the FSS program. -3- EHA BOC Regular Meeting 09/30/92 IT WAS MOVED BY COMMISSIONER ZIEG APPLICATION TO ARAPAHOE COUNTY FOR FUNDS FOR USE IN THE FSS PROGRAM. MOTION. TO AUTHORIZE SUBMISSION OF A GRANT A PORTION OF ITS CDBG DISCRETIONARY COMMISSIONER GULLEY SECONDED THE Ayes: Nays: Abstained: Absent: Burns, Berlin, Gulley, Zieg None None No:-1en The Chairman declared the motion carried. IT WAS MOVED BY COMMISSIONER GULLEY THAT IN JANUARY, 1993 1 THE ENGLEWOOD HOUSING AUTHORITY SUBMIT (IN CONJUNCTION WITH THE APPLICATION TO ARAPAHOE COUNTY FOR CDBG DISCRETIONARY FUNDS) A REQUEST TO THE CITY OF ENGLEWOOD FOR FUNDS TO MATCH THE CITY OF SHERIDAN'S CONTRIBUTION OF $5,000 IN CDBG FUNDS TO THE ENGLEWOOD HOUSING AUTHORITY WHICH WILL BE USED TO HELP ADMINISTER THE FSS PROGRAM. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Gulley, Zieg None None Norden The Chairman declared the motion carried. B. Authorize Demand for Payment Letter Rehab Loan No. 211 has not made a payment since May 27 and is now four months delinquent. Standard delinquency letters have all been sent and there has been no response from the homeowner. IT WAS MOVED BY COMMISSIONER ZIEG THAT EXECUTIVE DIRECTOR MALINOWSKI DIRECT THE CITY OF ENGLEWOOD CITY ATTORNEY TO SEND A DEMAND FOR PAYMENT LETTER TO THE RECIPIENT OF REHAB LOAN NO. 211 AND INITIATE FORECLOSURE PROCEEDINGS IF THERE IS NO RESPONSE FROM THE HOMEOWNER. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Gulley, Zieg None None Norden The Chairman declared the motion carried. -4- EHA BOC Regular Meeting 09/30/92 NOTE: VI. c. Authorize Submission of Application for HOME Funds This item was tabled until more information could be obtained. Commissioner Zieg left the meeting at this time and the Board returned to the Director's Report on the Agenda. DIRECTOR'~ REPORT A. Narrative Report Discussion ensued concerning the HUD On-Site Management Review and physical inspection of Simon Center held August 17, 1992, by Ms. Anne Keane, Loan · Management Officer. Deficiencies noted and the EHA's response to HUD were discussed briefly. Executive Director Malinowski reported that the closing on the property on West Dartmouth was held Monday, September 28, 1992. He stated he will bring some potential development plans regarding this property to a future meeting. He stated that the existing house on the property is in very poor condition and would eventually be demolished. He has been approached by a City of Englewood employee about renting the house in the meantime. This person would pay all utility bills and maintain the property according to City of Englewood codes at no or minimal rent. After some discussion concerning possible liability and potential costs which could be involved with renting this property, the Board felt the Executive Director should use his own judgment on renting the house and this person would need to understand that the rental is on an ''as-is" basis as the Board does not want to put any money into the house at this time. A month-to-month lease was thought to be the most suitable. Executive Director Malinowski reported that Project ReBUILD was not awarded any HOPE 3 funds. He stated that he will find out why and that the next Director's Report will detail why the EHA did not receive these funds. He stated further that the EHA will still administer Project ReBUILD but only with $100,000 of repaid rehab funds and the EHA will reapply for the next round of HOPE 3 funds. -5- EHA BOC Regular Meeting 09/30/92 Executive Director Malinowski reported on Project BUILD: 3395 South Emerson Street closed on September 30; 3345 south Emerson Street sold the previous week; 3385 South Emerson Street was under contract as of September 30; 3355 South Emerson Street is ahead of schedule. Two vacant lots owned by a private party in the 3300 Block of south Emerson Street across the street from the 3385 and 3395 Project BUILD houses will have two new homes on them under construction shortly. Executive Director Malinowski reported on the parking lot on South Pennsylvania Street which contains the two building lots on which the EHA had executed an option to purchase in December of 1987. The soils test was done and revealed nothing unusual. He reported he will go with the motion passed on March 25, 1992, under agenda item No. VII.C., which directed the EHA to exercise its option to purchase the two additional lots located in the 3300 block of South Pennsylvania under the terms of the contract executed between the EHA and Swedish Medical Center. It was suggested that perhaps the lots could be transferred into the BUILD program at the EHA's costs. Commissioner Gulley stated that she could bring up at City Council that these two properties could be available and ask City Council if they would wish to use them for Project BUILD. Executive Director Malinowski reported that a new addition to the EHA library, Reinventing Government, by David Osborne and Ted Gaebler was available for the Commissioners to check out. Executive Director Malinowski reported that in mid-October the EHA, along with Lee Merkel, will be looking at the Rehab Program policies, procedures and philosophies and the EHA's role in this program. The Board will be involved in any policy changes. Executive Director Malinowski reported that as a follow-up to the Executive Session held during the Regular Meeting of August 26, 1992, the City Attorney has advised the EHA to take the rehab application as we have no recourse but to take the full application. B. Program Reports Briefly noted with little discussion. -6- EHA BOC Regular Meeting 09/30/92 NOTE: VIII. IX. x. XI. The Board went to the Financial Reports portion of the Agenda since the Discussion Items requiring a Board vote on motions had been covered prior to Commissioner Zieg's early departure. FINANCIAL REPORTS Executive Director Malinowski stated that revised Financial ReF~rts for the month of August, 1992, would be mailed to the EHA Board of Commissioners the following day. CONSENT AGENDA All items noted with brief discussion. GENERAL DISCUSSION A. Commissioners' Choice Commissioner Gulley and Chairman Burns told the Commissioners that they attended the National NAHRO Conference in San Francisco. Discussion ensued regarding the planning now going on for the National NAHRO Conference in 1993 to be held in Denver. B. Director's Choice Executive Director Malinowski reported that he had nothing for discussion under this agenda item. ADJOURNMENT IT WAS MOVED BY COMMISSIONER BERLIN TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS AT 7:50 P.M. ON WEDNESDAY, SEPTEMBER 30, 1992. Secretary -7-