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HomeMy WebLinkAbout1992-12-02 EHA MINUTESI. II. III. mm2/Minutes/120292EHA IDIGLBWOOD HOUSING AUTHORITY Board of Commissioners Combined November/December Regular Meetings December 2, 1992 CALL TO ORDER The Meeting of the Englewood Housing Authority Board of Commissioners for November and December, 1992, was called to order at 4:20 p.m. on Wednesday, December 2, 1992, by Chairman Thomas J. Burns, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, 80110. Members Present: Members Absent: Also Present: Thomas J. Burns, Chairman Norleen Norden, Vice Chairman R. J. Berlin, Commissioner Sheri Gulley, Commissioner* Bradley Zieg, Commissioner** None Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary * Commissioner Gulley arrived at 6:20 p.m. ** Commissioner Zieg arrived at 4:30 p.m. STUDY SESSION Discussion ensued regarding the FY '93 Englewood Housing Authority consolidated budget. Specifically discussed were various aspects of the agency Work Plan, Notes of Significance, and Reserve and Fund Balance Levels Analysis. Discussed at length was the EHA office building HVAC system and anticipated repairs and/or replacements to improve the efficiency of this system. It was decided that the Executive Director should get data on the costs of various options and how long it would take to recoup these expenditures through improved efficiency and lessened costs of heating and cooling the building. Also discussed was the anticipated cost-of-living increase for EHA employees and what the agency should be planning in order to fund the City of Englewood's compensation plan for EHA employees. ( EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 IV. The Executive Director was asked to put together an analysis of the agency's market rental properties. The EHA Board wanted this information to determine if it would be better to sell some of these properties and use the money for low-income housing rather than keep renting the market rental properties. An additional objective was added to the EHA Market Rentals Work Plan to review within the first quarter of 1993 the feasibility of selling these units versus renting; the value of these investments; their rate of return; and what might be the best future use for these properties. MINUTES Vice Chairman Norden requested that the Minutes reflect that discussion regarding Leased Housing Manager Geula Sherman and a letter from the EHA Board Chairman congratulating her on her excellent work as a Section 8 hearing officer was held during Agenda Item X.A. "General Discussion -- Commissioners' Choice" IT WAS MOVED BY VICE CHAIRMAN NORDEN TO APPROVE THE MINUTES, AS AMENDED, OF THE ERA REGULAR MEETING HELD OCTOBER 28, 1992. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. VI. Burns, Norden, Berlin, Zieg None None Gulley The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at this meeting of the Englewood Housing Authority Board of Commissioners. DIRECTOR'~ REPORT A. Narrative Report Briefly discussed was the EHA staff Christmas play and dinner for the residents of Simon Center and Orchard Place scheduled for December 18, 1992. -2- EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 VII. Discussion ensued regarding the Housing Rehab Program, the process of reviewing the entire program and the vision of the program in the future. Vice Chairman Norden questioned what the Rehab Program priorities were as far as code violations (electrical, furnace, etc.) versus "beautification" projects such as new kitchen cupboards or new linoleum. Lengthy discussion ensued regarding (1) what types of rehab work is approved and (2) a policy on the use of bank money versus CDBG money and how these funds can be used. The Executive Director stated that since the program started in 1977, the program has been excellent, but it is time to really look at the program and redesign it. He concurred that the questions raised by Ms. Norden were the types of issues needing to be reexamined. B. Program Reports Noted with brief, general discussion. C. Family Self-Sufficiency Action Plan The Family Self Sufficiency Program Action Plan was discussed. Executive Director Malinowski said it may be placed on the January Board Meeting agenda for formal Board adoption and that FSS Coordinator, Mary Joyce, may be at that meeting to discuss this with the Board. He stated further that our Administrative Plan will have to be revised to incorporate this Action Plan. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS: A. Ratification of telephone poll conducted November 24 and November 25 regarding adopting Resolution No. 5, Series of 1992, approving Revised Low Rent Public Housing budget for Fiscal Year ending 12/31/92. VICE CHAIRMAN NORDEN MOVED TO RATIFY THE TELEPHONE POLL CONDUCTED NOVEMBER 24 AND 25, 1992, ADOPTING RESOLUTION NO. 5, SERIES OF 1992 1 APPROVING REVISED LOW RENT PUBLIC HOUSING BUDGET FOR FISCAL YEAR ENDING 12/31/92. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. -3- EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 B. Adoption of Resolution No. 6, Series of 1992, Approving Agency Consolidated Budget for Fiscal Year ending 12/31/93. VICE CHAIRMAN NORDEN MOVED·TO ADOPT RESOLUTION NO. 6, SERIES OF 1992, APPROVING AGENCY CONSOLIDATED BUDGET FOR FISCAL YEAR ENDING 12/31/93. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Al:>stained: Al:>sent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. C. Adoption of Resolution No. 7, Series of 1992, Authorizing the Write-Off of Public Housing Rent. VICE CHAIRMAN NORDEN MOVED TO ADOPT RESOLUTION NO. 7, SERIES OF 1992, AUTHORIZING THE WRITE-OFF OF PUBLIC HOUSING RENT. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Al:>stained: Al:>sent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. D. Adoption of Resolution No. 8, Series of 1992, regarding the Write-Off of Uncollectible Tenants' accounts Receivable for Public Housing. VICE CHAIRMAN NORDEN MOVED TO ADOPT RESOLUTION NO. 8, SERIES OF 1992, REGARDING THE WRITE-OFF OF UNCOLLECTIBLE TENANTS' ACCOUNTS RECEIVABLE FOR PUBLIC HOUSING IN THE AMOUNT TOTALLING $1,483.00. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Al:>stained: Al:>sent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. -4- EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 E. Adoption of Resolution No. 9, Series of 1992, regarding the Write-Off of Uncollectible Tenants' Accounts Receivable for Simon Center. COMMISSIONER ZIEG MOVED TO ADOPT RESOLUTION NO. 9, SERIES OF 1992, REGARDING THE WRITE-OFF OF UNCOLLECTIBLE TENANTS' ACCOUNTS RECEIVABLE FOR SIMON CENTER IN AN AMOUNT TOTALLING $522.00. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. F. Adoption of Resolution No. 10, Series of 1992, regarding the Write-Off of Stale Dated Checks. COMMISSIONER ZIEG MOVED TO ADOPT RESOLUTION NO. 10, SERIES OF 1992, REGARDING THE WRITE-OFF OF STALE-DATED CHECKS. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. G. Review of additional information regarding two houses offered for donation. At the EHA Board meeting held October 28, 1992, the Commissioners discussed moving two houses that were offered as donations to the EHA onto the two lots on South Pennsylvania Street pending additional financial information. The houses had been viewed twice to determine what rehab would be needed. -5- EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 It appears that the rehab needed will be more extensive than originally thought. Executive Director Malinowski wanted the Board to review this information in order to decide if they still wanted to go ahead with this project. Information from Robb Short, Rehab Construction Specialist, was reviewed. Discussion ensued regarding the options and costs for adding garages. COMMISSIONER ZIEG MOVED, BASED ON INFORMATION SUPPLIED AT THIS MEETING, TO REAFFIRM THE PREVIOUS DECISION OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MADE ON OCTOBER 28, 1992 TO ACCEPT THE TWO HOUSES BEING OFFERED TO THE EBA AND MOVE THEM ONTO EBA SITES IN THE 3300 BLOCK OF SOUTH PENNSYLVANIA STREET. COMMISSIONER BERLIN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. H. Renewal of Management Agreement with EHDC The EHA entered into a management contract with the Englewood Housing Development Corporation to manage their properties four years ago. The management agreement runs from January 1 to December 31, and the EHA Board was asked if they wished to renew this contractual arrangement with the EHDC. HQ~IQB COMMISSIONER ZIEG MOVED TO APPROVE EXECUTION OF A ONE-YEAR EXTENSION OF THE MANAGEMENT AGREEMENT WITH THE ENGLEWOOD HOUSING DEVELOPMENT CORPORATION FOR THE PERIOD FROM JANUARY 1, 1993 THROUGH DECEMBER 31, 1993, UNDER THE SAME TERMS AND CONDITIONS AS THE CURRENT CONTRACT. Ayes: Nays: Abstained: Absent: Burns, Norden, Berlin, Gulley, Zieg None None None The Chairman declared the motion carried. -6- EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 VIII. IX. x. I. Consider Meeting Date of February 1, 1993 with City Council After brief discussion, the EHA Board agreed to meet on February 1, 1993 with the City of Englewood City Council during the Council's study session for our annual meeting with the Council. FINANCIAL REPORT Briefly discussed CONSENT AGENDA Noted with little discussion. GENERAL DISCUSSION A. Commissioners' Choice Briefly discussed was the 1993 NAHRO National Convention. B. Director's Choice Executive Director Malinowski stated he has finished with his Denver Community Leadership Forum classes and that they were excellent. He thanked the Board for allowing him to attend. Executive Director Malinowski stated he and other EHA staff have received calls from other PHAs asking how the EHA does certain tasks. He stated he has received a request from Lakewood Housing Authority Board of Commissioners through their director asking him to spend time with them to analyze their agency. Due to the fairly extensive time commitment that would be needed, Executive Director Malinowski said he would rather spend his own time on this project and not cut into EHA time. However, the fee would then be paid to him. Mr. Malinowski asked the Board to discuss this matter as he would only agree to do this consulting work if there was consensus from the Board that there was no perception of a conflict. -7- EHA BOC Regular Meeting Combined 11/92 & 12/92 Held December 2, 1992 XI. Lengthy discussion ensued regarding the executive director using his expertise to help another housing authority as a consultant during his time when he is not working for the EHA. The Commissioners reached a consensus that this would be all right for Executive Director Malinowski to do. ADJOURNMENT COMMISSIONER GULLEY MOVED TO ADJOURN THIS MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 2, 1992, AT 7:30 P.M. an, Recording Secretary -a-