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HomeMy WebLinkAbout1990-02-28 EHA MINUTES. - I. II. III. 'RECElVED MAY -2 b D ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting February 28, 1990 ~ TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:50 p.m. on Wednesday, February 28, 1990, at 3460 South Sherman Street, Englewood, Colorado, 80110, by Chairman Thomas J. Burns. Members Present: Members Absent: Also Present: STUDY SESSION Thomas J. Burns, Chairman R. J. Berlin, Vice Chairman Roger Koltay, Commissioner Norleen Norden, Commissioner Bradley Zieg, Commissioner (arrived at 6:30 p.m.) None Richard 5. Wanush, Director Department of Community Development, City of Englewood Janet M. Grimmett, Rehab Financial Specialist, City of Englewood Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary A. HUD's Urban Homesteading Program Richard s. Wanush, Director of Community Development, was present to discuss the Urban Homesteading (UH) Program with the Board. He began by giving a brief background of the UH Program. This program awards funds to city and county governments to purchase foreclosed properties within their jurisdictions directly from HUD and the VA. He stated that a request has been made to HUD in the amount of $125,000.00 to purchase five foreclosed properties for a maximum of $25,000 each. These homes are then sold for $1.00 to first-time homebuyers only after the homeowner has been approved for a rehab loan by the Rehab Loan Committee (RLC). The City's application requires that the properties in the UH Program be fully rehabbed by a licensed general contractor prior to the family occupying the unit. The rehab funds would be supplied from the existing bank line of credit provided by the banks in the Rehab consortium. EHA BOC Regular Meeting 02/28/90 Mr. Wanush stated that he, Janet Grimmett, and Paul Malinowski had viewed eight homes in the Englewood area with the UH Program in mind. Of these eight homes, three were in such dilapidated condition that they would require demolition. Five of the homes could be rehabbed and potentially used in the UH Program. Mr. Wanush said one of the first issues which needs to be addressed is how to choose the families who would receive the houses. He stated that a lottery system has been used in other cities in order to choose which family would receive the UH Program house. He stated that the Englewood City Council had passed a resolution applying for the funds and appointing the Englewood Housing Authority as the Local Urban Homesteading Agency (LUHA). He explained one of the duties of the LUHA is to find low-income families to purchase these houses and that the families would also need to be first-time homebuyers (or not have owned a home in the last three years). Janet Grimmett explained that the bank line of credit would be the source of funds used to rehab the homes, the only money the families in the program would be obligated to repay. The house would be conveyed by a "deed with conditions". The families would be required to comply with at least the following conditions for a five-year period following occupancy: 1. Property inspections every six months to insure proper maintenance and housekeeping; 2. No rehab payments delinquent for more than 30 days to the LUHA; and 3. The property must be owner-occupied. Ms. Grimmett explained that if the family does not comply with the required conditions, then the ownership of the property will automatically revert to the City or its designated LUHA. Also, selected homeowners will be required to participate in a maintenance workshop to be sponsored by the City's Rehab staff. Each family will be instructed on the proper preventive maintenance of the home and how to fix minor household repairs. -2- EHA BOC Regular Meeting 02/28/90 The Executive Director (ED) asked proposed UH Program property cost $25,000.00. It was explained to $5,000 difference could come from Block Grant (CDBG) funds. The CDBG two primary ways: what would happen if a $30,000.00 instead of those present that the Community Development funds would be used in 1. To blend the interest rate downward from the current pass-thru rate of 10.8%; and 2. To be used to purchase units that exceed the $25,000 limit. Vice Chairman Berlin stated that this program would improve neighborhoods and the value of the neighborhoods. This meets the Mission Statement of the EHA and City Council. B. Proposed Housing Redevelopment Program Mr. Wanush stated that there was another program that could be implemented that would complement the UH Program: The EHA could begin a homes determined to dilapidated house, and builders. program of purchasing the HUD and VA need demolishing, demolish the offer the lot for sale to home 1. The properties to be demolished and redeveloped would be identified by: a. b. All HUD and inspected appropriate and, VA residential properties will be to determine if they are for rehabilitation or demolition; Code enforcement or complaints would add to properties suitable for the list of condemnation. 2. The properties would be purchased using money available through the Housing Rehab Fund 72. This fund contains rehab loan repayments and can be spent at the discretion of City Council. Approximately $100,000 could be made available to purchase and demolish. Using HUD and VA figures, this would amount to approximately $25,000 per home, plus $3,000 for demolition. -3- EHA BOC Regular Meeting 02/28/90 Subsidizing the process to make the homebuilders willing to participate in this was discussed. It was the preference of Vice Chairman Berlin to subsidize the homebuyer rather than the homebuilder/seller. Mr. Wanush said that long term permanent financing through the mortgage revenue bond program could be tied to specific houses. This would insure that the homebuilder had a buyer before he would commit to construction. Commissioner Koltay stated that he felt City Council was very much in favor of what the EHA had done in the WAND program. He felt that this program would address a great deal of the concerns of City Council who have made clear they want to look at alternatives which lead to homeownership. Mr. Wanush stated that this program is just in preliminary planning stages and cannot be implemented for some time. c. Target Areas for Housing Rehab Program. Ms. Grimmett next addressed the target areas for rehab work in the City of Englewood. She explained that target areas had been in existence from 1974 through 1984. After 1984, the Rehab Program went City-wide. The banks making up the rehab consortium wanted a limit on the income a family could make in order to acquire a rehab loan. The banks have expressed a willingness to remove their 100% of median income limit in certain designated target areas within the City in order to utilize more of the money they have made available for rehab loans. Mr. Wanush stated that the City has never had a problem spending the CDBG funds for rehab work, but the funds through the bank line of credit have not been used as much as the City would like. Mr. Wanush stated that another positive aspect of targeting is that when two or three houses in a neighborhood are rehabbed, the visual impact is greater and entices people to reinvest in their neighborhood. Preservation of existing neighborhoods is Council's goal as well as the EHA's goal. Target areas in which to advertise the availability of these bank rehab funds need to be chosen since the banks have changed their income limits to make more rehab money available. Commissioner Zieg asked how the target areas would be chosen fairly. Commissioner Koltay suggested that the City be divided into four sections and each fourth would be eligible for the bank rehab funds for a one-year period of time. The rehab bank consortium has stated it will not allow the EHA to target the entire city. Other methods of designating target areas such as census tracts were discussed. -4- EHA BOC Regular Meeting 02/28/90 Discussion ensued regarding what would happen if most of the bank line of credit rehab funds were expended in one target area without giving the other target areas a chance to participate in the program. The ED and the Rehab Financial Specialist both stated that if this situation occurred, they could go back to the lead bank and request additional funding which would be secured with the normal ten percent reserves which are kept on deposit at the lead bank. H Q T l. Q N IT WAS MOVED BY COMMISSIONER ZIEG THAT THE ENGLEWOOD HOUSING AUTHORITY INSTRUCT THE REHAB STAFF TO OPEN UP THE REHAB LOAN PROGRAM WITH THE BANK LINE OF CREDIT AND THE APPROPRIATE CENSUS TRACT NUMBERS BE CHOSEN IN A RANDOM FASHION TO AFFORD EACH CENSUS TRACT IN ENGLEWOOD THE OPPORTUNITY TO PARTAKE OF THIS BANK/REHAB LOAN MONEY FOR A SIX-MONTH PERIOD OF TIME. IT WAS FURTHER MOVED BY COMMISSIONER ZIEG THAT IF THE BANK LINE OF CREDIT FOR THIS REHAB PROGRAM IS EXHAUSTED, THE EXECUTIVE DIRECTOR APPLY FOR ADDITIONAL BANK FUNDS TO ENSURE THAT ALL CENSUS TRACTS ARE AFFORDED AN OPPORTUNITY TO PARTICIPATE EQUALLY IN THIS PROGRAM. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: IV. The Executive Director reiterated that this motion was subject to approval by the Rehab Bank Consortium. Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. MINUTES A. Regular Meeting Held January 31, 1990 M Q .1 .I Q li IT WAS MOVED BY COMMISSIONER NORDEN TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 31, 1990, AS PRESENTED. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Norden, Zieg None None .None The Chairman declared the motion carried. -5- EHA BOC Regular Meeting 02/28/90 B. Annual Meeting Held January 31, 1990 IT WAS MOVED BY VICE CHAIRMAN BERLIN TO APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 31, 1990, AS PRESENTED. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: v. Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. VISITORS Mr. C. J. Netherton of Denton, Netherton & Co., P.C. was in attendance at the request of the Englewood Housing Authority Board of Commissioners to discuss the bill for the reaudit of FY 87 and the audit of FY 88. This item was tabled from the January 31, 1990, meeting in order that Mr. Netherton could explain to the EHA commissioners the following: A. Why they (Denton, Netherton) did not view the books as required by the specifications contained in the audit RFP to which they responded; and, B. Why they (Denton, Netherton) did not approach the Board after accumulating charges nearing the bid amount to request a higher contract amount when they realized that the books would require substantially more work than they bid for. Mr. Netherton presented a lengthy list of items which they encountered while in the audit process that required many more hours of work on their parts. Mr. Netherton explained that when he submitted his original proposal, he was shown a general ledger for the Section 8 Existing Program. He further stated that he had informed the Executive Director at numerous meetings of the problems they were encountering with the books and the cost overrun at approximately the $11,000 point and assumed the ED was informing the Board. The Executive Director stated that he agreed that Mr. Netherton had informed him of the cost overrun. He stated further that he had made it very clear to Mr. Netherton that he felt this was something which should be taken to the Board; to which Mr. Netherton had responded he did not think that was necessary at this time. -6- EHA BOC Regular Meeting 02/28/90 The Board agreed that the ED had kept them informed of the problems being encountered with the books but they were not aware of the dollar amounts being spent for the audit work. Mr. Netherton stated that he probably "blew it" by not addressing the Board directly with the information on the amount of hours spent on this audit and the amount of money being charged. Mr. Netherton further stated he felt he had at least properly kept the ED, Steve Stranger (consulting accountant) and HUD informed of the status of the audit. Commissioner Zieg stated that he had trouble with paying the extra amount when the bid was, in the first place, a "fixed-price" bid and that the EHA was being charged for so many extra hours. The second paragraph of item discussed to determine if contract between the EHA and EHA to contractually agree audits. No. J of the audit contract was this was a pivotal point in the Denton, Netherton, to allow the to pay the extra charge for the The Vice Chairman asked Mr. Netherton if he had thoroughly explained to the ED during the audit the exact condition of the EHA's books. Mr. Netherton stated he had informed the ED of the condition of the books as it became apparent to him. Commissioner Norden stated she felt the auditor had kept the ED and thus the Board informed of the condition of the books, but had not kept them informed of the ever increasing dollar amounts being charged for the work. Vice Chairman Berlin asked if the 1989 books were auditable. The ED stated he felt very confident that the same problems would not be incurred for the 1989 audit. Discussion ensued regarding the contractual relationship between the auditor and the EHA, and who the auditor was obligated to keep informed of the audit's process in light of who had signed the audit contracts. Commissioner Zieg asked Mr. Netherton what the EHA could expect in the 1989 audit. Mr. Netherton answered that if his firm does do the 1989 audit and the books are not auditable, his firm will stop "right there" and the EHA will have to go to HUD themselves and request an extension of the audit deadline. Vice Chairman Berlin stated that he would very much appreciate that the contract the EHA signs for the 1989 audit illustrate that if there are discrepancies which require more time and an adjustment in price, that the EHA agree to pay the auditor doing the audit the difference required to adjust the EHA's books and complete the audit. He stated, further, that he felt the EHA should pay Mr. Netherton's firm the billed amount since so much extra work had been required to adjust the EHA's books. -7- EHA BOC Regular Meeting 02/28/90 Mr. Netherton further informed the Board that when he talked with Dennis Fodness of HUD Accounting and informed him of the condition of the EHA's books, Mr. Fodness had told him to get the audit done, that it had dragged on long enough. Commissioner Zieg stated that according to item No. 3 in the audit contract which states that: "If the Contractor ascertains that the Public Housing Agency's books and records are not in a sufficiently satisfactory condition for performing an audit, the Contractor shall disclose this deficiency to the Public Housing Agency. If the Public Housing Agency cannot get its books ready for an audit within 15 days, then the IPA should notify the Government •.• by written communication addressed to the Regional Inspector General Audit, . Department of Housing and Urban Development. The Contractor shall await further instructions from the Regional Inspector General for Audit before continuing the audit." Commissioner Zieg stated that in accordance with the provisions contained in this section of the audit contract and the instructions from HUD through Mr. Fodness to get the audit done, that was the contractual provision which allowed the EHA to pay the additional amount billed by Denton, Netherton. M Q :I .I Q li IT WAS MOVED BY COMMISSIONER ZIEG THAT THE ENGLEWOOD HOUSING AUTHORITY PAY THE DIFFERENCE OF $8,775.00 DUE TO DENTON, NETHERTON, & CO., P.C. FOR THE CERTIFIED AUDIT FOR THE YEARS ENDED DECEMBER 31, 1987, AND DECEMBER 31, 1988. IT WAS FURTHER MOVED BY COMMISSIONER ZIEG TO ACKNOWLEDGE THE GRACIOUS DISCOUNT FROM DENTON, NETHERTON, & CO., P.C. IN THE AMOUNT OF $3,000.00 ON THIS BILL. IT WAS FURTHER MOVED BY COMMISSIONER ZIEG TO AMEND THE CONTRACTS WITH DENTON, NETHERTON, & CO., P.C., FOR FISCAL YEARS 1989 AND 1990 IN SECTION 3 TO READ, "THE CONTRACTOR SHALL AWAIT FURTHER INSTRUCTIONS FROM THE REGIONAL INSPECTOR GENERAL FOR AUDIT AND INFORM THE BOARD OF COMMISSIONERS OF THE ENGLEWOOD HOUSING AUTHORITY BEFORE CONTINUING THE AUDIT." COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. -8- EHA BOC Regular Meeting 02/28/90 IT WAS MOVED BY VICE CHAIRMAN BERLIN TO AUTHORIZE DENTON, NETHERTON, & CO., P.C., TO CONTINUE WITH THE AUDIT OF THE ENGLEWOOD HOUSING AUTHORITY'S BOOKS FOR THE FISCAL YEAR ENDING DECEMBER 31, 1989, AS PER THE PROPOSED AMENDED CONTRACT FOR FY 1989. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VI. Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. DIRECTOR'S REPORT A. Narrative Report The ED gave the Commissioners an analysis of House Bill 1008. He informed the commissioners that this bill, if it passes, will affect housing authorities, even as amended. He stated that it has just passed out of the full House, after having passed out of the Housing Committee and is now going to a Senate committee, and then must be passed by the full floor of the Senate. He said the two main items the board may be interested in is the section on the appointment of commissioners (that there will be a third method to appoint commissioners), and terms of commissioners (which now by state law is five years and under the proposed law would be set for any duration by the appropriate city council). The ED said that if the commissioners have any objections to the proposed law, please let him know and they might present testimony in front of the Senate (probably the Local Government Committee). B. The 1990 Resident Satisfaction Survey of Simon Center and Orchard Place was discussed. The Commissioners felt this was an interesting survey in light of the communication and petition from Renters' Hotline regarding dissatisfaction on the part of Orchard Place tenants with their Resident Council. Commissioner Norden stated she felt the comments from tenants which she saw more than once concerning the same item needed to be looked into. The ED stated that he was meeting with the Maintenance Supervisor, the Occupancy Supervisor, and the Simon Center Manager to go over every comment on the survey. -9- EHA BOC Regular Meeting 02/28/90 VII. The ED stated that he would be sending City Council a copy of the Resident Survey for 1990. C. All other items in the Director's Report were noted with brief discussion. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Commercial Leasing Agent When the EHA purchased the office building at 3460 South Sherman Street, it was purchased subject to the four existing commercial leases. All leases except one were month-to-month. The exception has now expired. Also, one of the tenants has moved out creating the first vacancy. Commissioner Zieg had suggested that new leases be drawn up and negotiations be conducted by an outside leasing agent rather than performed in-house. This would enable the EHA to separate leasing from management functions. The leasing agent could also help the EHA determine market rents for the space. It was the recommendation of the ED that the Commissioners determine if retention of an outside leasing agent is preferable; and if it is, then determine a selection process. The ED felt it was important to bear in mind that this is a relatively small building yielding probably a small amount of compensation to a leasing agent and any selection process should be cost effective from the EHA's standpoint. The ED stated he felt it was really a necessity that the EHA obtain a leasing agent since no one on EHA staff was experienced at being a commercial leasing agent. Commissioner Zieg suggested the EHA staff get names of prospective leasing agents from signs advertising office space for rent in the neighborhood of the EHA's office building, and he would be willing to sit down with the ED and interview those prospective leasing agents. Commissioner Zieg stated he felt it was extremely important that the EHA get its name on the building, not just on the door of the offices. It was the decision of the Commissioners to have the ED come to the next regular meeting of the EHA Board of Commissioners in March with suggestions of who the leasing agent for the EHA could be from those interviewed by him and Commissioner Zieg. -10- EHA BOC Regular Meeting 02/28/90 B. Disposition of 3846 South Cherokee Janet Grimmett, Rehab Financial Specialist, handed out pictures of 3846 South Cherokee Street. This item was tabled from the January 31, 1990, meeting to await the eviction of the existing residents and to determine the extent of the rehab work necessary. The residents vacated and a rehab scenario was developed by Robb Short, Rehab Specialist. In review, the rehab loan on 3846 South Cherokee Street showed up last summer on the Delinquency Report as 120 days delinquent. Per Board policy, this property was brought to the Board for review. The Commissioners directed the EHA to foreclose this property. After all proper steps were taken, the EHA ended up with the title to the property. The EHA has assumed the first mortgage and the city of Englewood is allowing the EHA to use repaid rehab monies to pay for all expenses. The decision before the Board is how to dispose of the property. The ED asked if the property should be listed and with whom and with what terms and conditions if any. It was the recommendation of the ED to list the property with Milt and Miriam Senti of Metro Brokers who have sold two other properties for the EHA. The ED asked the Board {l) if they wanted to sell this house to a moderate income family only; (2) does the EHA want to give any priority to owner-occupancy; and (3) does the EHA want to market the house to low-to-moderate-income persons for only a certain length of time? Commissioner Zieg stated that he would like the EHA to fix the house up and market it to a moderate-income family for a period of 120 days up to June 15, 1990, and then open up the sales to any prospective homeowners. Commissioner Koltay stated he would like to see the house marketed using CHFA guidelines for a moderate-income family during the rehab process and if the house is not sold by the completion of the rehabilitation work, then open up the marketing to any financially eligible prospective owner-occupant. The costs for minimum rehab items was estimated at from $3,000 to $4,000; additional rehab items would cost from $12,000 to $14,500 total. -11- EHA BOC Regular Meeting 02/28/90 M Q T .I Q li IT WAS MOVED BY COMMISSIONER ZIEG TO MARKET THE HOUSE LOCATED AT 3846 SOUTH CHEROKEE STREET USING CHFA GUIDELINES FOR A MODERATE-INCOME FAMILY DURING THE REHABILITATION PROCESS; IF THE HOUSE IS NOT SOLD BY THE COMPLETION OF THE REHABILITATION WORK (UPON ISSUANCE OF A CERTIFICATE OF OCCUPANCY), THE MARKETING WILL BE OPENED UP TO ANY PROSPECTIVE, FINANCIALLY ELIGIBLE OWNER-OCCUPANT. IT WAS FURTHER MOVED THAT THE HOUSE BE MARKETED BY MILT AND MIRIAM SENTI OF METRO BROKERS IN ENGLEWOOD. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. c. Communication and Petition from Renters' Hotline Commissioner Koltay had previously given the ED a letter he had received from Jerry Ritchie of the Renters' Hotline. Attached to the letter was a petition from some Orchard Place residents. It was not clear to EHA staff what precipitated the petition as they were not aware of any additional problem other than the ongoing feud. Mr. Ritchie was, apparently, intervening on behalf of some of the Orchard Place residents to disband the Resident Council. The Chairman stated he thought the situation had settled down regarding dissatisfaction among residents at Orchard Place. Commissioner Norden wanted to know when the survey reviewed in the Director's Report, Section B, was handed out to the residents of Orchard Place. The ED answered that the survey was handed out in January, 1990. Commissioner Norden noted that the Survey was done at the same time this petition was being circulated. Commissioner Koltay commented on the petition. He said he believes the issue is not going to "go away". He stated that what seems to be at issue still is the authority that the Resident Council seems to have and use in the building. He stated that at least ten residents of Orchard Place have been in communication with him on this issue. He stated that although the Resident Council is voted in, and each resident is allowed to vote on Resident Council issues, it seems that a small majority of the residents are the ones who actually show up at the Resident Council meetings and vote. -12- EHA BOC Regular Meeting 02/28/90 Commissioner Koltay stated that he felt it would behoove the EHA Board of Commissioners to write a letter to Orchard Place residents. He felt the letter should state that the EHA Board believes that all residents of Orchard Place comprise the Resident Council, and thus the Resident Council is governed by the residents of Orchard Place. He suggested the letter state that the Board suggests that every resident in Orchard Place attend the next regularly scheduled meeting of the now current Resident Council and express their views. He further suggested the letter state that the residents may elect by vote to abolish the Resident Council, create a new Resident Council, establish other committees, create an entertainment coordinator, or conduct other business as the residents deem necessary. He felt the letter should make clear that these matters are controlled by the residents of Orchard Place. The letter should also state that the EHA fully supports the residents' participation in these matters, but does not establish or govern its authority or operation. Chairman Burns agreed with Commissioner Koltay and stated that he would sign a letter on behalf of the Commissioners to the residents of Orchard Place. M o ~ .I Q li COMMISSIONER KOLTAY MOVED THAT A COMMUNICATION SHOULD BE SENT TO THE RESIDENTS OF ORCHARD PLACE STATING THAT THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS FULLY SUPPORTS THE RESIDENTS' OF ORCHARD PLACE PARTICIPATION IN THE RESIDENT COUNCIL, BUT THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS DOES NOT ESTABLISH OR GOVERN THE AUTHORITY OR OPERATION OF THE ORCHARD PLACE RESIDENT COUNCIL. COMMISSIONER ZIEG SECONDED THE MOTION. The ED building Resident example) social Council. reiterated that the Resident Council is not the manager, Council the EHA events and if there are any complaints about the dictating the use of the rooms (for staff wants to know about this; but the are the responsibility of the Resident Commissioner Norden asked if the letter should volunteer a member of the Board to be in attendance at the next regularly scheduled meeting of the Orchard Place Resident council to explain the letter discussed before. -13- EHA BOC Regular Meeting 02/28/90 Ayes: Nays: Abstained: Absent: Commissioner Koltay volunteered to be at the Resident Council meeting. Commissioner Koltay stated that he has been at these meetings before, as have Guy Blasi and Councilperson Hathaway; and he stated the meetings are run very well and there is an opportunity to vote. He felt that the Commissioners and Staff should explain to the residents that voting was the only way they were going to be able to change the Resident Council and encourage them to attend the next regularly scheduled meeting and vote. Burns, Berlin, Koltay, Norden, Zieg None None None The Chairman declared the motion carried. D. Appointment of EHDC Board Member. This item has been tabled for several months. Despite a number of changes to the EHDC bylaws, the EHA has not requested that EHDC change the section of its bylaws that call for the EHA to appoint EHDC board members. A vacancy occurred in July, 1989, when Searl Brier resigned. A list of candidates for this position was presented to the Commissioners. Commissioner Norden requested that Richard s. Wanush, Director of Community Development with the City of Englewood, be withdrawn as a candidate because of a potential lack of arm's length relationship. After review of the list of candidates, the Commissioners agreed that Shannel Lorance, an Englewood homeowner, would be a good prospective member of the EHDC Board. It was also mentioned that Ms. Lorance was a purchaser of one of the WAND modular units. IT WAS MOVED BY COMMISSIONER ZIEG THAT THE ENGLEWOOD HOUSING AUTHORITY APPOINT SHANNEL LORANCE TO BE A MEMBER OF THE ENGLEWOOD HOUSING DEVELOPMENT CORPORATION. COMMISSIONER KOLTAY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Berlin, Koltay, Norden, Zieg None None None This motion is predicated on Ms. Lorance accepting this appointment. The Chairman declared the motion carried. -14- EHA BOC Regular Meeting 02/28/90 VIII. IX. x. E. Joint City Council/EHA Meeting This item was tabled from the January, 1990, Board meeting. The ED stated he was asked at the January 8, 1990, City Council Study Session a number of questions and asked to respond to them at the joint meeting scheduled for March 12, 1990. The Board was asked to review the questions for any Board response. The ED stated that at the Joint city Council/EHA Meeting, the Commissioners might want to focus in on how the three areas covered in the Study Session of this Board Meeting dovetail with Council's goals on housing, i.e., (1) HUD's Urban Homesteading Program; (2) Proposed housing redevelopment program; and (3) Target areas for housing rehab program. FINANCIAL REPORT The ED asked the Commissioners to look at the new format for the financial reports and in particular the two different formats presented for the Simon Center Program. He stated one format was a very detailed, line item by line item presentation with backup notes. The other was a summary format which gave subtotals of each group of line items. He wanted to know which format the Commissioners would prefer to receive in the future. Commissioner Zieg asked if they could receive both types of reports. The ED stated this was possible but would be a duplication. Commissioner Zieg stated he would prefer to receive the line item format of financial reports. Commissioner Zieg asked in relation to the Rehab Fiscal Status Report if there was a risk of losing CDBG funds for 1989 if not expended soon. Ms. Grimmett stated that the deadline for expending the '89 CDBG funds was August 31, 1990. CONSENT AGENDA Noted with brief discussion. GENERAL DISCUSSION A. Commissioners' Choice Nothing presented for discussion. -15- EHA BOC Regular Meeting 02/28/90 XI. B. Director's Choice. The ED stated that there was an item he needed to discuss regarding WAND financing, but due to the lengthy discussion regarding this subject and the lateness of this meeting, it was decided that a special meeting would be held on Monday, March 12, 1990, from 5:00 p.m. to 6:00 p.m. in the Library Conference Room of City Hall. A Public Notice will be published notifying the public of this meeting. ADJOURNMENT IT WAS MOVED BY COMMISSIONER NORDEN TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 28, 1990. The Regular Meeting of the Englewood Housing Authority Board of Commissioners held February 28, 1990, adjourned at 10:15 p.m. -16-