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HomeMy WebLinkAbout1993-11-10 EHA MINUTESI. II. ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting November 10, 1993 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6: 10 p.m. on Wednesday, November 10, 1993, at 3460 South Sherman Street, Englewood, Colorado, 80110, by Thomas J. Bums, Chairman. ROLL CALL Members Present: Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Sherri Gulley, Commissioner Matt Innes, Commissioner Bradley Zieg, Commissioner Members Absent: Also Present: III. None Paul Malinowski, Executive Director Janet M. Grimmett, Housing Finance Specialist Jerry Nestler, Housing Specialist Mary A. Ryan, Recording Secretary STUDY SESSION MOTION COMMISSIONER ZIEG MOVED TO GO INTO EXECUTIVE SESSION AT 6:20 PM TO DISCUSS A REAL ESTATE MA TIER. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: msw/a:/minUlcsi 111093eh Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. EHA BOC Regular Meeting November 10, 1993 MOTION COMMISSIONER GULLEY MOVED TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS AT 7:20 PM. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. IV. MINUTES MOTION COMMISSIONER GULLEY MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY 'BOARD OF COMMISSIONERS HELD SEPTEMBER 29, 1993, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: V. Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no prescheduled visitors at this meeting of the Englewood Housing Authority Board of Commissioners held November 10, 1993 VI. DIRECTOR'S REPORTS A. Narrative Report : The Section 8 funding of 25 Certificates was discussed . Lease up is to be started on January 1, 1994 . .2 EHA BOC Regular Meeting November 10, 1993 The WHERE Follow-Up was also discussed. Executive Director Malinowski stated that contrary to what he had been first been told by CHF A and what the Director's Report said, he had recently been informed by CHF A that they had changed their minds about using their current auditor and had sent out an RFP (Request for Proposals) to do the audit of WHERE's financial books and other work. He further stated that CHF A had selected an auditor and the audit would begin soon. The Englewood Train Depot was also discussed. Executive Director Malinowski informed the Board that he, Commissioner Gulley and Housing Specialist Jerry Nestler had attended the Rezoning Hearing at the Planning and Zoning Commission meeting. The rezoning of the Dartmouth site had been approved six to zero. The Planning and Zoning Commission's (P & Z) recommendation would now go to City Council who will be hearing this at their November 15 meeting. The P & Z Commission asked that if the EHA was considering developing something other than residential on the rest of the site not being used by the Depot, that they bring these plans to P&Z for approval before proceeding. Executive Director Malinowski said he and Commissioner Gulley, who was also present at the Rezoning Hearing, agreed to this on good faith . The Board concurred with this action. Discussed at length was the placement of the building on the site and on a basement and how these would affect the designation of the Train Depot as a historical building and applications for funding because of such a designation. Executive Director Malinowski handed out a memorandum regarding Department Head benefits and their associated costs per year through the City of Englewood. MOTION COMMISSIONER GULLEY MOVED TO APPROVE THE ENGLEWOOD HOUSING AUTHORITY PAYING FOR THE ADDffiONAL EXPENSES FOR DISABILITY AND LIFE INSURANCE BENEFITS AT DEPARTMENT HEAD LEVELS FOR EXECUTIVE DIRECTOR MALINOWSKI. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. B . Program Reports: Briefly noted. .J EHA BOC Regular Meeting November 10, 1993 VIL A DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS Consideration of special policy -Rehabilitation Loan Program. Janet Grimmett, Housing Finance Specialist, informed the Board about a rehab loan applicant who is 65 years old, lives alone and on a fixed income ofless than $6,000 per year. Her home is free and clear of any liens and she easily qualifies for a zero-percent deferred loan with a $15,000 loan limit. Ms. Grimmett stated that upon inspection of the applicant's home, it was determined that far more than $15,000 (approximately $60,000) was needed to complete the rehab . It was suggested that a special deferred loan under the Alternative Relocation program (which has a limit of $40,000) be created in order that the applicant could borrow $60,000 at a reasonable interest rate to allow the demolition and replacement of her existing home. Lengthy discussion ensued regarding the EHA setting a precedent of loaning funds under the Alternative Relocation program in the amount of $60,000 and building new homes rather than rehabbing existing homes with the money. Commissioner Zieg raised the matter of whether the loan should be looked at from a business sense or public policy standpoint. Discussion ensued regarding the potential appraised value of the new home and how the EHA could prevent the applicant or her heirs from selling the new home within a reasonable length of time at a much higher price than the $60,000 and thus possibly getting a windfall. The Board directed the Rehab Loan Committee to look at a declining lien or deferment for the difference between the amount of the special loan and the appraised value of the new house. MOTION COMMISSIONER GULLEY MOVED TO CREA TE A SPECIAL DEFERRED LOAN FOR MS. DOROTHY BOWEN UNDER THE ALTERNATIVE RELOCATION PROGRAM IN THE AMOUNT OF $60,000 AT A REASONABLE INTEREST RATE TO ALLOW FOR THE DEMOLIDON AND REPLACEMENT OF HER EXISTING HOME. COMMISSIONER GULLEY FURTHER MOVED THAT THE FULL VALUE OF THE HOUSE BE SECURED SO THAT THE ISSUE OF PREVENTING THE APPLICANT OR HER HEIRS RECEIVING A WINDFALL FROM THE CREATION OF THIS SPECIAL DEFERRED LOAN WOULD BE ADDRESSED. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried • • 4 EHA BOC Regular Meeting November 10, 1993 B. Selection of real estate broker to perform marketing services. Executive Director Malinowski informed the Board that no bids were received in response to the EHA's Request for Proposals from qualified real estate brokers to perform marketing services of properties the EHA wishes to list. Metro Broker's office manager had requested an RFP and stated that she would distribute it among the 16 brokers in that office. When bids were not received back from Metro Brokers, Executive Director Malinowski investigated and was informed that Metro Brokers had not received the original RFP. After some discussion, it was decided that the Executive Director would inform all those who received the original RFP for marketing services that the deadline had been extended two weeks from the date of publication of a legal notice in the Englewood Herald. C. Selection of audit firm. The EHA's three-year contract with Bondi & Co. to perform auditing services had expired with the auditing of the 1992 financial statements. A Request for Proposals was developed and sent to any firm that had previously contacted the EHA expressing interest in being put on the bid list and those firms responding to a legal notice in the Rocky Mountain News . A total of ten firms contacted the EHA to receive the RFP . Seven firms sent bids for performing the EHA's audit servtces. Executive Director Malinowski handed out a matrix which detailed the information contained in the bids received. After reviewing the technical qualifications of all the firms, the prices proposed to do the audits and discussing criteria used to rate the responding firms, the Board felt that Bondi & Co. would be the most qualified firm to do the audits. MOTION COMMISSIONER ZIEG MOVED TO A WARD THE CONTRACTS TO PERFORM THE AUDITING SERVICES OF THE ENGLEWOOD HOUSING AUTHORITY'S FINANCIAL STATEMENTS FOR FISCAL YEARS ENDING DECEMBER 31, 1993, DECEMBER 31, 1994, AND DECEMBER 31, 1995, TO BONDI & CO., AT THE PRICES QUOTED BY BONDI & CO. FOR EACH YEAR, SUBJECT TO APPROVAL AND RENEW AL OF THE CONTRACTS EACH YEAR. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried . • 5 ... EHA BOC Regular Meeting November 10, 1993 VII. FINANCIAL REPORTS Noted briefly. IX. CONSENT AGENDA All items were noted. X. GENERAL DISCUSSION A. Commissioners' Choice The Board expressed its desire to thank staff for the excellent work done on the Rehab Program and the NAHRO National Conference. MOTION COMMISSIONER ZIEG MOVED TO HA VE EXECUTIVE DIRECTOR MALINOWSKI PLAN A LUNCHEON FOR TUESDAY, NOVEMBER 30, 1993, IN ORDER TO EXPRESS THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' APPRECIATION FOR THE EXTRAORDINARY JOB DONE BY STAFF DURING THE YEAR AND ESPECIALLY FOR THE WORK DONE ON THE NAHRO NATIONAL CONFERENCE. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. B. Director's Choice Executive Director Malinowski reiminded the Board that the Regular December and the FY'94 Budget Meeting would be held on Wednesday, December 8 at 5:45 pm. XI. ADJOURNMENT MOTION COMMISSIONER INNES MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 10, 1993,, AT 8:40 P.M. Thomas J. Burns, Chairman ,. __ Mary A. Ryan, -Recording Secretary 6.