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HomeMy WebLinkAbout1993-12-08 EHA MINUTESI. II. ENGLEWOOD HOUSING AUTHORITY Board of Commissioners Regular Meeting December 8, 1993 CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:30 p.m. on Wednesday, December 8, 1993, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, 80110, by Chairman Thomas I. Bums. ROLL CALL Members Present: Thomas I. Bums, Chairman Sherri Gulley, Commissioner Matt Innes, Commissioner Bradley Zieg, Commissioner Members Absent: Norleen Norden, Vice Chairman Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Also Present: m. STUDY SESSION The FY'94 Consolidated Agency Budget was reviewed. Executive Director Malinowski explained each part of the budget and its purpose. Various items were discussed, e.g. the legless lavatories vs. pedestal lavatories, new carpet for the EHA office building, and reserve and fund balance levels. MOTION COMMISSIONER ZIEG MOVED TO APPROVE RESOLUTION NO. 5, SERIES OF 1993, APPROVING THE ENGLEWOOD HOUSING AUTHORITY CONSOLIDATED OPERATING BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 1994. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. msw/a:/minutcs/ l 20893eh EHA BOC Regular Meeting December 8, 1993 IV. MINUTES A. Regular Meeting held November 10, 1993 MOTION COMMISSIONER GULLEY MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD NOVEMBER 10, 1993, AS PRESENTED. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. B . Executive Session held November 10, 1993 MOTION COMMISSIONER GULLEY MOVED TO APPROVE THE MINUTES OF THE EXECUTIVE SESSION HELD DURING THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS ON NOVEMBER 10, 1993, AS PRESENTED. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no prescheduled visitors at this meeting of the Englewood Housing Authority Board of Commissioners held December 8, 1993 . 2. EHA BOC Regular Meeting December 8, 1993 VL DIRECTOR'S REPORT A. Narrative Report Commissioner Gulley reported on the railroad depot. She stated she is going to the Englewood Historical Society Board of Director's meeting. She stated that some members of the Englewood Historical Society were concerned that they would be personally liable for the repayment of the debt to the Englewood Housing Authority for moving the depot and setting it on a foundation. Commissioner Gulley stated that she would like to explain to the Englewood Historical Society that they would not be personally liable for the debt and that they need to be involved in this project because they are integral to the fund-raising. Discussion ensued about drawing up a contract that would allow the Englewood Historical Society to own the building and the land the depot would sit on. The Englewood Historical Society is concerned that they not have any personal liability so that the only thing that would happen upon a possible default would be the property reverting to the EHA. Also discussed was the idea that if the project was funded to a certain level, the building could be moved and set on a foundation, rehab begun, and then the building could be mortgaged. Commissioner Gulley stated that she went to the Colorado Historical Society meeting and presented the plan which indicated that the train depot building itself would be used as a museum and the downstairs of the building would be used for offices . The State Historical Society gave the Englewood Historical Society its unanimous (but unofficial) support for this project. This will probably be on the State Historical Society February, 1994 formal agenda and could possibly be funded by them during the summer of 1994. Commissioner Gulley felt we might be looking at March or April, 1994, as the time for the move of the depot and setting on the foundation. Commissioner Zieg stated he feels that the fair market value of the land for the depot changed when the land was rezoned to R-4 and this should be taken into consideration when the appraisal is done. B. Program Reports Briefly noted. 3. EHA BOC Regular Meeting December 8, 1993 VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Ratification of telephone poll conducted November 29 regarding adopting Resolution No. 4, Series of 1993, approving EHA Revised Operating Budget for Low-Rent Public Housing Program for FY ending December 31, 1993. MOTION COMMISSIONER GULLEY MOVED TO RATIFY THE TELEPHONE POLL OF NOVEMBER 29, 1993, ADOPTING RESOLUTION 4, SERIES OF 1993, APPROVING ENGLEWOOD HOUSING AUTHORITY REVISED OPERATING BUDGET FOR LOW- RENT PUBLIC HOUSING PROGRAM FOR FISCAL YEAR ENDING DECEMBER 31, 1993. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Burns, Gulley, Innes, Zieg None Abstained: None Absent: Norden The Chairman declared the motion carried. B. Adoption of Resolution No. 5, Series of 1993, approving agency consolidated budget for Fiscal Year ending December 31, 1994 This motion was carried during the Study Session of this meeting. C. Adoption of Resolution No. 6, Series of 1993, authorizing the write-off of Public Housing's rent expense. MOTION COMMISSIONER GULLEY MOVED TO ADOPT RESOLUTION NO. 6, SERIES OF 1993, AUTHORIZING THE WRITE-OFF OF ACCRUED OFFICE RENT PAYABLE TO THE OFFICE BUILDING FUND IN THE PUBLIC HOUSING PROGRAM IN THE AMOUNT OF $4,296 AS WELL AS THE WRITE-OFF OF THE CORRESPONDING ACCOUNT RECEIVABLE IN THE OFFICE BUILDING FUND. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. 4. EHA BOC Regular Meeting December 8, 1993 D . Adoption ofResolution No. 7, Series of 1993, authorizing the write-off of uncollectible tenant accounts receivable from Low Rent Public Housing Program. MOTION COMMISSIONER GULLEY MOVED TO ADOPT RESOLUTION NO. 7, SERIES OF 1993, AUTHORIZING THE WRITE-OFF OF UNCOLLECTIBLE TENANT ACCOUNTS RECEIVABLE IN THE AMOUNT OF $1,129.85 FOR THE LOW RENT PUBLIC HOUSING PROGRAM. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. E. Adoption ofResolution No . 8, Series of 1993, authorizing the write-off of uncollectible tenant accounts receivable from the EHA Market Rent Program. MOTION COMMISSIONER GULLEY MOVED TO ADOPT RESOLUTION NO. 8, SERIES OF 1993, AUTHORIZING THE WRITE-OFF OF UNCOLLECTIBLE TENANT ACCOUNTS RECEIVABLE IN THE AMOUNT OF $1,747.25 FOR THE EBA MARKET RENTAL PROGRAM. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. 5. EBA BOC Regular Meeting December 8, 1993 F . Adoption of Resolution No. 9 Series of 1993, authorizing the write-off stale dated checks. MOTION COMMISSIONER GULLEY MOVED TO ADOPT RESOLUTION NO. 9, SERIES OF 1993, AUTHORIZING THE WRITE-OFF OF STALE DATED CHECKS IN THE AMOUNT OF $1,691.50. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Burns, Gulley, Innes, Zieg None Abstained: None Absent: Norden The Chairman declared the motion carried. G. Renewal of management contract with Englewood Housing Development Corporation MOTION COMMISSIONER GULLEY MOVED TO APPROVE EXECUTION OF A ONE-YEAR EXTENSION OF THE MANAGEMENT CONTRACT WITH THE ENGLEWOOD HOUSING DEVELOPMENT CORPORATION FOR 1994 UNDER THE SAME TERMS AND CONDITTONS AS THE CURRENT CONTRACT. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. H . Selection of Real Estate Broker At the September 29, 1993 meeting of the EHA Board of Commissioners, it was decided to seek proposals from qualified real estate brokers to perform marketing services of properties the EHA wishes to list. The EHA's former agent, Miriam Senti, had moved her office out of the City of Englewood. A request for proposals was developed and sent to all known residential real estate brokers in Englewood. An ad was placed in the Englewood Herald soliciting interest from any additional 6. EBA BOC Regular Meeting December 8, 1993 firms . By the November 5 deadline date, no bids were received in response to this RFP due to a mix-up in distributing the RFP forms at one local office. The deadline was extended to December 2 and RFP forms were hand-delivered to the office in question. All brokers on the EHA's distribution list were notified of the deadline extension and a legal notice was again run in the Englewood Herald indicating the extended deadline. Only one bid was received in response to the RFP for real estate broker despite the extended deadline for these proposals. That response was from Evelyn Manning of Metro Brokers in Englewood. Ms. Manning met all of the criteria set forth in the EHA's RFP. MOTION COMMISSIONER GULLEY MOVED TO APPROVE EVELYN MANNING TO PERFORM MARKETING SERVICES FOR THE ENGLEWOOD HOUSING AUTHORITY FOR A TWO-YEAR PERIOD. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Gulley, Innes, Zieg None None Norden The Chairman declared the motion carried. VIII. FINANCIAL REPORTS MOTION . COMMISSIONER GULLEY MOVED TO ACCEPT THE OCTOBER, 1993 FINANCIAL REPORTS AS PRESENTED. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: IX. Burns, Gulley, Innes, Zieg None None Norden CONSENT AGENDA All items were noted . 7. I I I I EBA BOC Regular Meeting December 8, 1993 X. XI. A. GENERAL DISCUSSION Commissioners' Choice Commissioner Zieg wanted permission to investigate, on behalf of the EHA, a possible investment opportunity that had come to his attention. The opportunity concerns the application of a new product for coating flat roofs. Commissioner Zieg asked for permission to perform due diligence and investigate this as an investment opportunity. After some discussion, it was the consensus of the Board that it would be all right for Commissioner Zieg and Executive Director Malinowski to look into this opportunity. B. Director's Choice Executive Director Malinowski stated that next Friday, December 17, would be Vytas Baltrunas' last day with the EHA. He stated that Vytas' participation has been tremendous. At a debriefing meeting on December 7, Vytas told the Denver International Program director what he had learned and done with the EHA and he stated that it was a great experience working at the Englewood Housing Authority . Executive Director Malinowski told the Board about the play to be put on by the "Two-Blocks Off Broadway Players" (EHA staff) at Craig Hospital on December 9 and again on December 17 at Malley Center along with a dinner for the senior residents of the EHA. He invited the board members to attend. ADJOURNMENT MOTION COMMISSIONER GULLEY MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD DECEMBER 8, 1993, AT 8:30 PM. 8.