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HomeMy WebLinkAbout1994-02-23 EHA MINUTESe ENGLEWOOD HOUSING AUTHORITY Board of Commissioners' Regular Meeting February 23, 1994 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6 :00 p.m. on Wednesday, February 23, 1994, at 3460 South Sherman Street, Suite 103, Englewood, Colorado, by Chairman Thomas J. Bums IL ROLLCALL Members Present: Members Absent: Also Present: Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Sheri Gulley, Commissioner Matt Innes,* Commissioner Bradley Zieg, Commissioner None Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary • Commissioner Innes arrived at 7:35 p.m . Ill. STUDY SESSION MOTION COMMISSIONER GULLEY MOVED TO ENTER INTO EXECUTIVE SESSION AT 6:05 P.M. TO DISCUSS A LEGAL MATTER AND REAL ESTA TE MATTERS. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: msw/a:/Minutcs/02 .23 .94.doc Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. EBA BOC Regular Meeting 02/23/94 MOTION COMMISSIONER GULLEY MOVED TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS AT 8:15 P.M. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. MOTION COMMISSIONER GULLEY MOVED TO RECESS THE REGULAR MEETING IN ORDER TO CONVENE THE ANNUAL MEETING OF THE ENGLEWOOD HOUSING AUTHORITY AT 8:20 P.M. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Bums, Norden, Gulley, Innes, Zieg Nays: None Abstained: None Absent: None The Chairman declared the motion carried. MOTION COMMISSIONER GULLEY MOVED TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS AT 8:45 P.M. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. 2. EHA BOC Regular Meeting 02/23/94 IV. MINUTES MOTION COMMISSIONER GULLEY MOVED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 26, 1994, AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Gulley, Zieg None Abstained: Innes Absent: None The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at this Regular Meeting of the Englewood Housing Authority Board of Commissioners VI. DIRECTOR'S REPORT A. Narrative Report Railroad Depot -Commissioner Zieg reported that the depot building is currently setting on timbers and if the building is to be moved on-site and secured so that it will not be weather damaged or vandalized. there will be a number of items that will need to be repaired -the stucco; structural damage to the building likely to occur due to the move; the roof; the floor; hookup to sanitary sewer; hookup to electricity, etc. He stated that it was his estimate that approximately $250,000 total funds will be needed to do these things. He stated he felt that if the EHA is going to start the front-money process, that the EHA needs to provide adequate funds up-front to get the depot on site while the Englewood Chamber of Commerce and the Englewood Historical Society do their fund-raising. Commissioner Gulley stated that the Colorado Historical Society will not give their historical designation until the building is resting on its pennanent site. Commissioner Zieg stated that ownership of the depot needs to be decided and also when the EHA will get their money back (first dollar or last dollar). He also stated that he felt the fund-raising will have to be for more money (the increased amount from the EHA plus the cost of the land on which the depot will ultimately rest). 3. EHA BOC Regular Meeting 02/23/94 Commissioner Innes stated he would like to see from the Englewood Historical Society a list of the foundations they are soliciting grant funds from for the depot. Lengthy discussion ensued regarding what types of things absolutely had to be done to the depot (repairs) and how much money the EHA should commit to get the depot project to the point where the Englewood Historical Society could solicit grants. Vice Chairman Norden also stated her concern that it was unclear who was in charge of the spending and she felt the EHA must have the final decision on what rehab gets done to the train depot using EHA funds and not the architect or the Historical Society. MOTION COMMISSIONER ZIEG MOVED TO AMEND RESOLUTION NO. 3, SERIES OF 1993, BY INCREASING THE AMOUNT APPROVED FOR THE CONSTRUCTION LOAN (IN ORDER TO MOVE THE ENGLEWOOD TRAIN DEPOT TO A PERMANENT SITE) TO $250,000 AT A PREVAILING MARKET INTEREST RATE, THE COLLATERAL FOR WIDCH IS THE TRAIN DEPOT BUILDING ALONE. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: VIL Burns, Norden, Innes, Zieg None Gulley None The Chairman declared the motion carried. Elati Triplex --Commissioner Zieg asked what the listing price for the Elati Triplex would be. Executive Director Malinowski stated it would be $115,000. Guy Blasi Designation -The Board wished to express their pride in Guy Blasi for receiving his Certified Property Manager's designation from the Institute of Real Estate Management (IREM) and asked that a suitable commemorative piece be presented to him . DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Roofing material update. As requested at the January 26, 1994 meeting, Vice Chairman Norden reported that she had talked with the director of the San Antonio, Texas Housing Authroity and also with other public housing authorities to get a feel for the issue of the EHA marketing the roofing product and its actual marketability . She said that all the 4. EHA BOC Regular Meeting 02/23/94 housing authorities asked the same questions and had the same general feel about the concept. They did not think it was a good idea and did not think it was a marketable product. They also felt there could be some problems with procurement and liability and the reputation of the Englewood Housing Authority would be at risk. Executive Director Malinowski gave the Board a legal opinion from Jim Wagenlander which stated that Wagenlander & Associates did not believe the Authority should take on a business or proprietary interest in marketing the roofing material product outside of the City of Englewood. Commissioner Zieg stated that he now felt that the EHA should not market the roofing product based on the legal opinion and Vice Chairman Norden's research. It was the consensus of the Board not to pursue any further this venture as a possible investment for the EHA. Commissioner Zieg stated that he wanted to urge the other members of the EHA board to find other ways for this authority to make money for housing. B. Approval of resubmission ofFY'94 Public Housing Budget. Executive Director Malinowski stated that the EHA had just received a letter from HUD rejecting the EHA's proposed FY '94 low-rent public housing budget because the reserve level is projected to be at 26% of maximum allowable reserves . HUD states that they cannot approve a budget at less than 40% of maximum allowable reserves. Executive Director Malinowski stated that part of the dilemma is because of a reduction in eligible operating subsidy caused when Congress appropriated only enough money to fund all public housing authority operating subsidies at 95% of eligible amount. This accounts for a $2,500 reduction for the EHA. Executive Director Malinowski handed out a list of potential reductions to the EHA's FY'94 public housing budget for the Board to review . He stated that the EHA might need to consider deferring some maintenance items and/or applying for Comprehensive Improvement Assistance Program (CIAP) modernization funds. The Board felt applying for CIAP funds was a viable option, but Executive Director Malinowski stated it was not something the EHA would want to do year after year because of the lengthy amount of work required. He also stated that resubmitting the budget at 34% of maximum allowable reserves accompanied by a letter from the EHA Board stating their comfort with that reserve level should satisfy HUD. 5. .. e EHA BOC Regular Meeting 02/23/94 MOTION COMMISSIONER INNES MOVED TO ADOPT RESOLUTION NO. 1, SERIES OF 1994, APPROVING RESUBMISSION OF THE ENGLEWOOD HOUSING AUTHORITY LOW RENT PUBLIC HOUSING OPERA TING BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 1994. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Innes, Zieg None None None The Chairman declared the motion carried. C. City Council meeting agenda On March 14, the EHA Board will hold its annual meeting with the Englewood City Council. The Board briefly touched on some topics to discuss with City Council. Those topics were : 1. Future of Project BUILD --Eliminating income guidelines; deplete fund by potential losses; use house moves instead of new construction; profits from Project BUILD and who can utilize them and their possible use to fund another Rehab Program staff person. 2. Sherman Street Properties --Does Council wish the EHA to explore using the vacant lots to the north for housing? 3 . Rehab Program Staffing --Can the EHA get a full-time person restored? Ask the Director of Community Development and the Acting City Manager if a full-time housing specialist for the Rehab Program is going to be hired. Can the EHA get additional personnel due to the increase in capital expenditure funds? 4. Housing goal --What does City Council perceive to be the housing goals for the City of Englewood for the upcoming year and what are the specific objectives for these housing goals. 5. Can there be a joint City of Englewood/Englewood Housing Authority partnership on future housing developments within the City? 6. EHA BOC Regular Meeting 02/23/94 vm. FINANCIAL REPORTS MOTION COMMISSIONER GULLEY MOVED TO ACCEPT THE DECEMBER, 1993 FINANCIAL REPORTS FOR THE ENGLEWOOD HOUSING AUTHORITY AS PRESENTED. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Gulley, Innes, Zieg None Abstained: None Absent: None The Chairman declared the motion carried. Commissioner Zieg questioned the interest rate earned on EHA investments. Briefly discussed was the EHA's Investment Policy and the constraint it places on the types of investments the EHA makes. IX. CONSENT AGENDA All items were briefly noted. X. GENERAL DISCUSSION A. Commissioners' Choice The Commissioners had nothing to discuss under this agenda item. B. Director's Choice Executive Director Malinowski stated he had nothing to discuss under this agenda item. XI. ADJOURNMENT MOTION COMMISSIONER GULLEY MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD FEBRUARY 23, 1994, AT 10:15 P.M. Mary A. Ryan, Recording Secretary 7.