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Home My WebLink About1994-08-31 EHA MINUTESENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING AUGUST 31, 1994 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:05 p.m. on Wednesday, August 31, 1994, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. Il. ROLLCALL Members Present: Members Absent: Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Sheri Gulley, Commissioner Matt Innes, Commissioner* Bradley Zieg, Commissioner None • Commissioner Innes left the meeting at 7:30 p.m. Also Present: ID. STUDY SESSION Harold Rust, Englewood Historical Society John Simon, Englewood Historical Society Jim Totten, Englewood Historical Society James A. Wagenlander, Wagenlander & Associates, EHA Legal Counsel Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Members of the Englewood Historical Society (EHS) were present to discuss the status of funding requests for the depot and to work out details on the contractual arrangements between the Englewood Housing Authority (EHA) and the Englewood Historical Society regarding transfer of title to the depot building, repayment of the EHA's loan to the EHS (term and interest rate) and whether the repayment of the EHA's loan will be from "first" dollars or "last" dollars received by the EHS. It was decided that the title to the property and building will occur when the building is placed on the foundation; term of the EHA's loan to EHS would be 18 months at 2% above prime interest rate at the time title to the property and building is conveyed to EHS with no personal signatures from EHS members required; and that the EHA should be repaid from "first" dollars received since it is more advantageous when applying for grants to not have the renovation work complete. e EHA BOC Regular Meeting 08/31/94 Further discussion during the course of the Study Session ensued regarding: the historical designation by the State Historical Society and the timing of the placement of the depot on the foundation; when the foundation is anticipated to be complete so the building can be placed on it; the need for and possible sources of funds to secure the building on site before renovation begins; renovation of the building itself; the method of providing the funds promised by the EHA to the EHS to complete the move of the depot building; the construction of the foundation; and work on the building to prevent further weather damage . It was the consensus of the Board to lend only the minimal amount needed to weatherproof and secure the building. Discussion also ensued regarding the architectural services already provided and the billing and subsequent payment thereof The Board directed EID Malinowski to send a letter to Duane Erickson requesting we be sent an invoice for any work he performed regarding the foundation and the move so that we could entertain payment. EID Malinowski summarized that the EHA personnel would no longer be involved with the depot as developer after title transfers and only as a construction loan lender. The Board concurred. Jim Totten said he would become Project Manager after the depot is moved. Jim Totten stated that he felt there was a need in the City of Englewood for housing for retired professionals like himself who are not low income. He stated he was looking for housing which would be low maintenance and he could not find such housing in the city. He urged the EHA to consider providing housing for individuals like himself who are retired, not low-income, and within the city of Englewood. The Englewood Housing Authority Board of Commissioners thanked the members of the Englewood Historical Society for coming to the meeting to discuss the train depot. IV. MINUTES MOTION COMMISSIONER ZIEG MOVED TO APPROVE THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING HELD JULY 27, 1994, AS PRESENTED. COMMISSIONER NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Innes Zieg None Gulley None The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS 2 There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners . EHA BOC Regular Meeting 08/31/94 VI. DIRECTOR'S REPORT A. Narrative Report Noted briefly and made a part of these Minutes as Exhibit "A". B. Program Reports Noted briefly VII. DISCUSSION ITEMS, MOTIONS AND RESOLUTIONS A. Executive Session to Discuss a Real Estate Matter MOTION COMMISSIONER GULLEY MOVED TO ENTER INTO EXECUTIVE SESSION AT 7:45 PM TO DISCUSS A REAL ESTA TE MATIER WITH EHA LEGAL COUNSEL. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. MOTION COMMISSIONER ZIEG MOVED TO RECONVENE THE REGULAR MEETING AT 9:00 P.M. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: 3 Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. EHA BOC Regular Meeting 08/31/94 B. New Fund Capitalization MOTION COMMISSIONER GULLEY MOVED TO ADOPT RESOLUTION NO. 3, SERIES OF 1994, ESTABLISHING A NEW FUND IN THE AMOUNT OF $500,000 AND TRANSFERRING THE ASSETS AND LIABILITIES OF 607 WEST DARTMOUTH TO THE NEW FUND. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. EID Malinowski stated that in addition to Resolution No. 3, Series of 1994, which regulates funds governed by HUD, an ancillary resolution was suggested by EHA legal counsel. Such resolution would address the funds not governed by HUD and state that they be governed by Colorado state statutes. Proposed resolution was handed out to commissioners present. Attorney Wagenlander stated that the EHA would now have two investment policies i.e ., one for HUD regulated funds and one for non-HUD regulated funds. Attorney Wagenlander stated that the proposed resolution be amended to include the wording "Be It Further Resolved that this now be the investment policy for such funds". MOTION IT WAS MOVED BY COMMISSIONER ZIEG TO ADOPT RESOLUTION NO. 4, SERIES OF 1994, REGARDING REVISED INVESTMENT POLICY, AS AMENDED. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: 4 Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. EHA BOC Regular Meeting 08/31/94 Discussion ensued regarding naming the new fund . MOTION COMMISSIONER ZIEG MOVED TO NAME THE NEW FUND THE "HOUSING AND COMMUNITY DEVELOPMENT FUND". COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. C. Disposition of3348 South Pennsylvania and Analysis of House Moves. MOTION COMMISSIONER GULLEY MOVED TO ENTER INTO EXECUTIVE SESSION AT 9:30 PM TO DISCUSS A REAL ESTATE MATIER WITH EBA LEGAL COUNSEL. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. MOTION COMMISSIONER ZIEG MOVED TO RECONVENE THE REGULAR MEETING AT 9:40 P.M. COMMISSIONER GULLEY SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: 5 Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. EHA BOC Regular Meeting 08/31/94 MOTION COMMISSIONER GULLEY l\ilOVED TO TURN DOWN THE PURCHASE OFFER PREVIOUSLY MADE ON 3348 SOUTH PENNSYLVANIA STREET AND WAIT TO ENTERTAIN PURCHASE OFFERS UNTIL AFTER THE REHAB WORK IS COMPLETE AND THE UNIT IS REAPPRAISED. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. D. Loan 189 Foreclosure Sale MOTION COMMISSIONER GULLEY MOVED TO WRITE OFF THE BALANCE OF LOAN 189 OF THE REHAB PROGRAM. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Discussion Ensued : Commissioner Zieg stated that in light of the price received on a similar sized property in July, 1994, and the amount estimated to finish the full basement and the small amount due the EHA on the second mortgage, the EHA should file the Intent to Redeem. EID Malinowski was directed to verify the proposed selling price and the estimated cost of rehab. MOTION AND SECOND WITHDRAWN MOTION COMMISSIONER GULLEY MOVED TO AUTHORIZE TO FILE THE INTENT TO REDEEM ON REHAB LOAN 189 PROVIDING THE PROPOSED SALES PRICE AND ESTIMATE OF REHAB NEEDED TO FINISH THE BASEMENT ARE SUPPORTABLE. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Burns, Norden, Gulley, Zieg Nays: None Abstained: None Absent: Innes The Chairman declared the motion carried. 6 EHA BOC Regular Meeting 08/31/94 E. Interjurisdictional Agreement for Certificate Holder The words " or Colorado Department of Human Services" were added to the Interjurisdictional Transfer Agreement and the EHA Administrative Plan and Equal Housing Opportunity Plan. MOTION COMMISSIONER GULLEY MOVED TO EXECUTE THE AMENDED INTERJURISDICTIONAL TRANSFER AGREEMENT WITH THE COLORADO DEPARTMENT OF HUMAN SERVICES OR COLORADO DIVISION OF HOUSING. IT WAS FURTHER MOVED TO AMEND THE ENGLEWOOD HOUSING AUTHORITY ADMINISTRATIVE PLAN AND EQUAL HOUSING OPPORTUNITY PLAN TO ALLOW FOR SUCH TRANSFERS WITH THE COLORADO DEPARTMENT OF HUMAN SERVICES OR COLORADO DIVISION OF HOUSING. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Burns, Norden, Gulley, Zieg None Abstained: None Absent: Innes The Chairman declared the motion carried. F. Executive Director Evaluation. Further discussion contained in Commissioners' Choice. VIl. FINANCIAL REPORT Various line items discussed briefly for the edification of the Commissioners present. Commissioner Zieg asked the Executive Director to put together an agenda item concerning prepaying Simon Center's Bonds and refinancing Simon Center. Attorney Wagenlander suggested that the Board talk with our investment advisor to see if prepaying Simon Center's bonds and the subsequent refinancing of Simon Center would be a prudent action . IX. CONSENT AGENDA Items noted with the brief discussion . 7 e EHA BOC Regular Meeting 08/31/94 X. GENERAL DISCUSSION A. Commissioners' Choice V/C Norden stated she had three items for brief discussion. 1. Reschedule the October EHA Board Meeting due to a conflict created by the National NAHRO conference and exhibit. It was decided to reschedule the October EHA Board Meeting to October 19, 1994. 2. Put EID Malinowski's evaluation on as part of the Study Session at the next Board meeting. MOTION IT WAS MOVED BY COMMISSIONER GULLEY TO TABLE THE EVALUATION OF EXECUTIVE DIRECTOR MALINOWSKI UNTIL THE SEPTEMBER 28, 1994, ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' MEETING. COMMISSIONER ZIEG SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Gulley, Zieg None None Innes The Chairman declared the motion carried. 3. V/C Norden presented EID Malinowski with a plaque from Mountain Plains NAHRO Professional Development Committee that they both were awarded for providing o"utstanding training seminars or conferences' co-chairing at the 1993 NAHRO National Conference and Exhibit. B . Director's Choice EID Malinowski stated he had nothing to discuss . 8 e EHA BOC Regular Meeting 08/31/94 XL ADJOURNMENT MOTION COMMISSIONER GULLEY MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS AT 10:30 PM ON AUGUST 31, 1994. Mary A. iyan, Rewding Secretary 9