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Home My WebLink About1995-05-03 EHA MINUTESe L ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 3, 1995 CALL TO ORDER . The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:55 p.m. on Wednesday, May 3, 1995, at 3160 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. IL ROLLCALL Members Present: Members Absent:· Also Present: IIL STUDY SESSION Thomas J. Bums , Chairman Norleen Norden, Vice Chairman Matt Innes, Commissioner Debra Medlock, Commissioner Steve Mulhern, Commissioner None Guy Blasi, Housing Manager, Low Rent Public Housing (Orchard Place and Family Duplex Units) Deborah Eccher, Housing Manager, Section 8 Existing Housing Program Yvonne Gonzales, Housing Manager, Section 8 New Construction (Simon Center) Holly Lewis, Housing Manager, Section 8 Existing Housing Voucher Program Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Occupancy staff members were present to give the Board of Commissioners an overview of the rental housing programs which they manage. EID Malinowski stated that the programs represented are HUD-funded, federal housing programs and all rental programs . Deborah Eccher, Housing Manager, Section 8 Existing Housing Program, briefed the Commissioners on the waiting lists, the numbers of persons on them, the breakout of categories on them ( e.g. resident vs . non-resident, duplicate and non-duplicate households, those with preferences and without preferences, etc .) and how the waiting lists work. Briefly discussed was the impact of the new rules published in the Federal Register on October 18, 1994 as far as the increased number of applicants, longer waiting period for those on the waiting lists, and a more detailed screening process for applicants. e EHA BOC Regular Meeting OS03/9S Holly Lewis, Housing Manager, Section 8 Existing Housing Voucher Program, explained the differences between the Section 8 Existing Certificates and Section 8 Existing Housing Vouchers Programs. Ms. Lewis discussed the maximum amount of rent a Section 8 Existing client can pay under each program, the "shopping incentive" in the Voucher Program, the amounts of money "attached" to family size versus the number of bedrooms "attached" to family size, and the numbers of families being helped now compared with the number of families they anticipate helping in the future. She opined that she felt the waiting lists are now administered in a more equitable fashion because the EHA can serve more four bedroom and one bedroom families who in the past, under the old HUD regulations, had to wait an extremely long time for assistance. Guy Blasi, Housing Manager, Low Rent Public Housing (Orchard Place and Family Duplex Units) briefly discussed the number of units in this program and the number ofhandicap- accessible units in the program. He stated that the Low Rent Public Housing Program is now considered "transitional" housing with a potentially larger number of move-outs. This is because a person who is housed under this program can remain on the EHA' s waiting list and when their name comes to the top of the Section 8 waiting list they can avail themselves of a larger unit. This potentially larger number of move-outs translates into more maintenance time consumed and more downtime for the units. Discussion ensued regarding the ~omprehensive Improvement Assistance frogram (CIAP) which the EHA will apply for and if awarded will use to do modernization at Orchard Place. Mr. Blasi said a meeting with Orchard Place tenants produced a "wish list" of items they would like to see repaired and replaced. The list included such items as roof repair, new frost-free refrigerators, new carpet with padding, ale units, new cabinets and countertops, better security, owning their own laundry, better laundry venting, new drapes, new furniture for the common areas, a better electric front door, deadbolt locks, updated elevators, ceiling stains removed, better intercom buzzer system, new kitchen and bathroom sinks, better patio drainage, better shower heads, better patio doors to replace the hard-to-open ones they have now, better closet doors, and a lighted flag pole. EID Malinowski stated that CIAP funds are highly competitive and if awarded, may be awarded in . an amount to cover only those items HUD considers the most important. Yvonne Gonzales, Housing Manager of the Section 8 New Construction Program (Simon Center) gave the Board a brief overview of Simon Center. She discussed Simon Center becoming an "elderly only'' building and the regulatory differences between the Low Rent Public Housing Program and this program which could allow this to happen at Simon Center if the Board so desired. Ms. Gonzales also gave the Board some census information on the total population of Englewood, the number of persons who are over 62 years of age, and the number of elderly who are at or below poverty level. Chairman Bums thanked the members of Occupancy who were present for their time and excellent presentations. 2 c:\winword6\minutcs\EH050395 .doc EHA BOC Regular Meeting 0503/95 IV. MINUTES A Regular Meeting held March 29, 1995. MOTION COMMISSIONER INNES MOVED TO APPROVE THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD MARCH 29, 1995, AS PRESENTED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Innes, Medlock, Mulhern None Abstained: None Absent: None v. The Chairman declared the motion carried. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at this meeting of the Englewood Housing Authority Board of Commissioners. VL DIRECTOR'S REPORT A Narrative Report Items briefly discussed were persoMel (hiring Steve Ozburn as the Housing Division Rehab Construction Specialist) and the train depot (the grant application to the State · Historical Society and the rental of the basement office space). · EID Malinowski informed the Chairman that if the Board was agreeable he had two items he would like to add under the Discussion Items portion of the agenda. The Chairman and the Board had no objections. B. Program Reports Briefly discussed. c:\winword6\minutes\EH050395 .doc 3 EHA BOC Regular Meeting OS03/9S VII. DISCUSSION ITEMS A Ratification of insurance carrier . Tabled from March 29, 1995 meeting pending receipt of written certification from Mart Jones American Family Insurance regarding Section 8 Certificate and Voucher liability claims coverage, coverage of buildings that are moved, and all other requirements of the specifications as stated in the RFP being met. EID Malinowski stated he had received the written certification he had requested from the low bidder, Mart Jones American Family Insurance. EID Malinowski stated that neither the bid nor the written certification from American Family addressed coverage of house moves, but since the EHA Board felt this was a program it no longer was interested in doing we would not require coverage. Director's and Officer's Liability (D & 0) insurance coverage (not included in the aforementioned bid) was discussed regarding coverage provided by an insurance carrier through the authority and D & 0 insurance provided by the commissioner's homeowners policy as an umbrella rider. MOTION VICE CHAIRMAN NORDEN MOVED TO RATIFY THE AWARD OF THE ENGLEWOOD HOUSING AUTHORITY'S INSURANCE POLICY FOR PROPER'IY, LIABILITY, BOILER AND MACHINERY, EMPLOYEE DISBONES'IY AND AUTOMOBILE COVERAGE TO MART JONES AMERICAN FAMILY INSURANCE AGENCY. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. · B. Increase in loan limits of rehab program. This item was tabled from the March 29, 1995, meeting . V/C Norden stated that the Rehab Loan ~ommittee (RLC) met and discussed increasing the limits for rehab loans. She stated that it was the consensus of the RLC to accept the Rehab Finance Specialist, Janet Grimmett's, recommendations to increase the limits of rehab loans. V/C Norden further stated that she has asked the Rehab Finance Specialist and the Rehab Construction Specialist to collect data to provide more information about total loan amounts being requested (how much more money is being requested now because of higher construction costs); kinds of work that was done under the old limits versus 4 c:\winword6'minutes\EH050395 .doc EHA BOC Regular Meeting 0503/95 kinds of work which could be done with the higher loan limits; family size, ethnicity, and income ofloan recipients; amounts of bank money, CDBG funds and other (repaid rehab loan) funds used; types of construction being done ( electricaVplumbing/heating upgrades, new roofs and windows, garages, room additions, kitchen/bathroom rehab, relocation), etc. V/C Norden stated she wanted to have these statistics available in one year for review . Commissioner Mulhern stated he felt it would be important to revisit the rehab loan limits in a year in light of the statistics to be collected and where the housing market will be at that time. Loan to value and how the Rehab Loan Program determines the value of a home receiving a rehab loan were discussed. MOTION VICE CHAIRMAN NORDEN MOVED TO ADOPT THE REHAB LOAN COMMITfEE'S RECOMMEND A TIO NS TO INCREASE THE LOAN LIMITS AS FOLLOW WITH THE REHAB LOAN COMMITfEE REVIEWING STATISTICS AND THE HOUSING MARKET AND SUBSEOUENTL Y REVISITING THE LIMITS IN ONE YEAR: Full Rate Blended Rate Deferred Investor (full rate) Alternative Relocation $40,000 40,000 25,000 25,000 75,000 aver/unit COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. C. Authorize Submission of Revised Public Housing Admission and Occupancy (A & 0) Policy to HUD. This item was tabled from the March 29, 1995 meeting. Brief discussion of the revised A & 0 policy ensued. c:lwinword6'minutes\EHOS039 S.doc e EHA BOC Regular Meeting 0503/95 MOTION VICE CHAIRMAN NORDEN MOVED TO AUTHORIZE SUBMISSION OF THE REVISED PUBLIC HOUSING ADMISSION AND OCCUPANCY POLICY TO HUD. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. Executive Director Malinowski informed the Board that the two additional items he brought to the table for discussion concerned houses the Authority had on the market for sale. D. Ratification of sale of 2743 South Delaware Street. The property located at 2743 South Delaware Street is a Market Rent Program property. The buyer met all of the Board's conditions and the EHA received a full. priced offer. MOTION COMMISSIONER INNES MOVED TO RATIFY THE SALE OF 2743 SOUTH DELAWARE STREET TO LUCY GARCIA IN THE AMOUNT OF $61,000. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Bums, Norden, Innes, Medlock, Mulhern Nays: None Abstained: . None Absent: None E. The Chairman declared the motion carried. Offer to Purchase 2024 West Adriatic Street EID Malinowski stated this is one of the "house-move" project houses. He stated that the after rehab appraisal of the house was $98,000 and the EHA had received an offer from a pre-qualified potential buyer for $93 ,000. Discussion ensued regarding a 6 c:\winword6\minuta\EH050395 .doc EHA BOC Regular Meeting 0503/95 second mortgage for the difference of $5,000 due and payable upon sale or transfer of title. Discussion ensued regarding at what interest rate the EHA should offer this second mortgage. Discussion also ensued regarding what the EHA has done in the past with similar circumstances surrounding houses it was selling and the concept of shared appreciation. MOTION COMMISSIONER MULHERN MOVED TO OFFER THE HOUSE AT 2024 WEST ADRIA TIC FOR SALE AT $98,000 TO ROBERT V ALENZIA WITH A SECOND MORTGAGE FINANCED BY THE ENGLEWOOD HOUSING AUTHORITY IN THE AMOUNT OF $5,000 AS A DEFERRED LOAN DUE AND PAYABLE UPON SALE OR TRANSFER OF TITLE WITH A 3% ANNUAL INTEREST RATE. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Innes, Medlock, Mulhern None Abstained: None Absent: None The Chairman declared the motion carried. VIII. FINANCIAL REPORTS EID Malinowski briefly went over the format of the EHA' s financial reports for the new commissioners. He pointed out the Consolidated Balance Sheet stating it was a summary of all of the programs. He explained the Annual Budget column and the Percentage Actual to Budget columns as well as the notes attached to each program's Revenues & Expenditures Statements. IX. CONSENT AGENDA Noted with brief discussion. X. GENERAL DISCUSSION A. Commissioners' Choice Nothing presented for discussion B. Director's Choice 7 c:\winword6'rninutes\EH050395 .doc EHA BOC Regular Meeting 0503/95 EID Malinowski infonned the Commissioners about Lee Merkel, Director of Community Development, leaving to accept a position as the Town Manager of Dillon. He also infonned the Commissioners of the play The Odd Couple which will be perfonned on May 12 and 13 and May 19 and 20 at 7:30 pm at the Malley Center. He stated he will be one half of the "Odd Couple". XL ADJOURNMENT MOTION VICE CHAIRMAN NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY ·BOARD OF COMMISSIONERS HELD MAY 3, 1995, AT 8:15 P.M. , "ainnan 8 c:\winword6\minutca\EH05039,.doc