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Home My WebLink About1995-05-31 EHA MINUTES-. ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting May 31, 1995 L CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:00 p.m. on Wednesday, May 31, 1995, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas I. Burns. IL ROLLCALL Members Present: Members Absent: Also Present: Thomas I. Burns, Chairman Norleen Norden, Vice Chairman Matt Innes, Commissioner Debra Medlock, Commissioner Steve Mulhern, Commissioner None Ms. Kendra S. Padgett, CPA, Manager, Bondi & Co. Bernie Radochonski, Staff Accountant, Bondi & Co. Paul Malinowski, Executive Director Mary A. Ryan, Recording Secretary Ronald Schmidt, EHA Accountant * * Mr. Schmidt was present for the Study Session only. Ill. STUDY SESSION Representatives of Bondi & Co., Ms. Kendra Padgett and Bernie Radochonski were present to .distribute and review the 1994 audited financial statements. Ms Padgett stated that these financial statements are the responsibility of the Housing Authority of the City of Englewood and that it was the responsibility of Bondi & Co. to express an opinion on these financial statements based on their audit. They also stated that these statements fairly represent the financial position of the housing authority. Balance sheets, statements of income and expenses, notes to the financial statements, analyses of surpluses and operating reserves were reviewed and discussed. Ms. Padgett stated that there were no findings in the audited year. Discussion ensued regarding the EHA's policy of preparing its financial statements on a prescribed basis of accounting that demonstrates compliance with accounting procedures prescribed by the Department of Housing and Urban Development. The EHA's practice differs from generally accepted accounting principles (GAAP). Ms. Padgett stated that Bondi & Co. would be happy to help the EHA set up a meeting with HUD to convert the EHA's books to GAAP. EHA BOC Regular Meeting 05/31/95 The Commissioners thanked the Bondi & Co. representatives for being present at this meeting to discuss the audited financial statements. MOTION CHAIRMAN BURNS MOVED TO ACCEPT THE AUDIT OF THE ENGLEWOOD HOUSING AUTHORITY FINANCIAL STATEMENTS AS OF DECEMBER 31, 1994, AS PRESENTED BY BONDI & CO. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None IV. MINUTES A. Regular Meeting held May 3, 1995 . Commissioner Mulhern amended the following motion as shown: MOTION VICE CHAIRMAN NORDEN MOVED TO ADOPT THE REHAB LOAN COMMITrEE'S RECOMMENDATIONS TO INCREASE THE LOAN LIMITS AS FOLLOW WITH THE REHAB LOAN COMMITTEE REVIEWING STATISTICS AND THE HOUSING MARKET AND SUBSEOUENTL Y REVISITING THE LIMITS IN ONE YEAR: Full Rate Blended Rate Deferred Investor (full rate) Alternative Relocation $40,000 40,000 25,000 25,000 75,000 COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. 2 c:\winword6\minutcs\EH053195 .doc aver/unit EHA BOC Regular Meeting 05/31/95 MOTION COMMISSIONER MULHERN MOVED TO ACCEPT THE AMENDED MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD MAY 3, 199S. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Innes, Medlock, Mulhern None Abstained: None Absent: None The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at this meeting of the Englewood Housing Authority Board of Commissioners. VL DIRECTOR'S REPORT A Narrative Report Items briefly discussed were the sale of2024 West Adriatic which closed on May 31, 1995; the Englewood Train Depot for which the Englewood Historical Society had received a full grant from the Colorado Historical Society _for $100,000; and the 1994 Annual Report. The Executive Director thanked Guy Blasi and Mary Ryan for their help with the Annual Report. Also briefly discussed was the South Metro Homeless Committee. B. Program Reports Briefly discussed. c:\winword6\minutcs\EHOS3 l 9 S.doc 3 EHA BOC Regular Meeting 05/31/95 VIl. DISCUSSION ITEMS A. Ratify contract for the sale of2743 South Delaware Street. MOTION COMMISSIONER INNES MOVED TO RATIFY THE CONTRACT FOR THE SALE OF 2743 SOUTH DELA WARE STREET TO JACK POWERS IN THE AMOUNT OF 563,000. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. B. Term expiration ofNorleen Norden Vice Chairman Norden stated that she would like to be reappointed to the EHA Board of Commissioners. She asked if the Board had an issue with her non-residency. The consensus was that it is not statutory that an EHA Board member live within the city limits of Englewood, and since Ms. Norden brings such expertise to the Board the Board would like to have her reappointed to the EHA Board of Commissioners. MOTION COMMISSIONER MULHERN MOVED TO NOTIFY THE ENGLEWOOD CITY MANAGER'S OFFICE AND SUBSEQUENTLY THE ENGLEWOOD CITY COUNCIL OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' DESIRE TO HA VE NORLEEN NORDEN REAPPOINTED TO THE BOARD. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. 4 c:\winword6\minutes\EHOS3195 .doc EHA BOC Regular Meeting 05/31/95 MOTION VICE CHAIRMAN NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION AT 7:00 PM TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. MOTION COMMISSIONER MULHERN MOVED TO RECONVENE THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING AT 7:4! PM. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Burns, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. C. Extension of conflict-of-interest policy. At the February 22, 1995 EHA Board meeting, the Board adopted a temporary conflict-of-interest policy. Legal counsel and the Executive Director were to examine this policy and determine if the EHA should revise it for a "permanent" policy. Legal counsel and the Executive Director were unable to devote the time necessary to develop this permanent policy. The Executive Director asked for a motion extending the current temporary conflict-of-interest policy's effective date for 60 days . s c :\winword6\minutcs\EH053195 .doc EHA BOC Regular Meeting 05/31/95 MOTION VICE CHAIRMAN NORDEN MOVED TO EXTEND THE EFFECTIVE DATE OF THE EBA'S TEMPORARY CONFLICT OF INTEREST POLICY FOR AN ADDmONAL 60 DAYS. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Bums, Norden, Innes None Abstained: None Absent: None The Chairman declared the motion carried. VIII. FINANCIAL REPORTS Briefly discussed. IX. CONSENT AGENDA Noted with brief discussion. X. GENERAL DISCUSSION A Commissioners' Choice The Commissioners asked that a certificate be prepared and awarded to Ron Schmidt,· Accountant, for the excellent work in preparing the EHA' s financial records for the 1994 audit. They also asked that a certificate be prepared and awarded to Guy Blasi for receiving CPM of the Month from IREM. Also briefly discussed were the upcoming NAHRO Summer Conference in Las Vegas and the Regional NAHR.O Conference in Breckenridge. B. Director's Choice Nothing presented for discussion. XL ADJOURNMENT 6 c:\winword6\minutes\EH053195.doc e -- EHA BOC Regular Meeting OS/31/9S MOTION VICE CHAIRMAN NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD MAY 31, 1995, AT 8:15 P.M. UJH_,_ Maryi~ording Secretary 7 c:\winword6\minuta\EH053195.doc