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Home My WebLink About1995-08-30 EHA MINUTES. .. ,; L n. CALL TO ORDER r ENGLEWOOD l iO u SING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting August 30, 1995 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 5:50 p.m. on Wednesday, August 30, 1995, at 3460 South Shennan Street, Suite 101, Englewood, Colorado, 80110, by Chainnan Thomas J. Bums. ROLL CALL Members Present: Members Absent: Also Present: Thomas J. Bums, Chainnan Norleen Norden, Vice Chainnan Matt Innes, Commissioner Steve Mulhern, Commissioner• Debra Medlock, Commissioner Paul Malinowski, Executive Director Mary A Ryan, Recording Secretary • Commissioner Mulhern arrived at 6: 15 pm m STUDY SESSION There was no study session held during this meeting. IV. MINUTES A Regular Meeting held June 28, 1995. MOTION VICE CHAIRMAN NORDEN MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD JUNE 28, 1995 AS PRESENTED. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes None None Medlock, Mulhern The Chairman declared the motion carried. ... , e (- EHA BOC Regular Meeung 0 8/3 0/95 V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at this meeting of the Englewood Housing Authority Board of Commissioners. VI. DIRECTOR'S REPORT A Narrative Report Issues discussed were: Orchard Place changes in building attendants and Public Housing manager changes; the FSS program's successful outreach by staff through their new brochure; the EHA waiting lists and when they might be re-opened; the Commissioners Training workshop in Breckenridge; the NAHRO Award of Merit for the Train Depot project. B. Program Reports Briefly discussed. VIL DISCUSSION ITEMS A Adoption of Permanent EHA Conflict of Interest Policy The draft received from EHA legal counsel was reviewed. Changes in wordin g were made. The intent of the Board with the wording changes were to clarify that {I) the policy prohibited current EHA Board members from entering into or proposing having a contract or any financial interest, direct or indirect, in any Authority project or activity; and (2) Authority employees are prohibited from entering into or proposing having a contract or any financial interest, direct or indirect in arty Authority project or activity; and (3) Except for subsequent employment arrangements which would allow for former employees to enter into contractual or employment arrangements to perform work for the EHA which the former employee has expertise in and which would benefit the agency, former Authority employees are prohibited from having a contract or any other financial interest, direct or indirect, in any Authority project or activity in which the former employee had during his or her position with the Authority a personal and substantial involvement in the matter for a period of one year after terminati o n of their employment. For example, a former section 8 existing program employee would be prohibited from renting their personal property through the EHA' s section 8 existing program for a period of one year after termination of their employment. However, a former section 8 existing program employee would not be prohibited from a contractual arrangement which would have the former employee working for the agency (in the same or similar capacity as when previously employed by the agency) when the agency was experiencing an · extremely heavy workload. 2 c:\winword6\minutes\08309Sch.doc e e ( EHA BOC Regular Meeting 08/30/9S r MOTION VICE CHAIRMAN NORDEN MOVED TO ADOPT THE PROPOSED CONFLICT OF INTEREST POLICY AS MODIFIED AS THE ENGLEWOOD HOUSING AUTHORITY'S PERMANENT CONFLICT-OF-INTEREST POLICY. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Mulhern None None Medlock The Chairman declared the motion carried. B. Executive Session -Real Estate Matter MOTION VICE CHAIRMAN NORDEN MOVED TO ENTER INTO EXECUTIVE SESSION AT 6:20 PM TO DISCUSS A REAL ESTATE MATTER. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Bums, Norden, Innes, Mulhern Nays: None Abstained: None Absent: Medlock The Chairman declared the motion carried. MOTION VICE CHAIRMAN NORDEN MOVED TO RECONVENE THE ENGLEWOOD HOUSING AUTBORI1Y BOARD OF COMMISSIONERS' REGULAR MEETING AT 6:45 PM. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Bums, Norden, Innes, Mulhern Nays: None Abstained: None Absent: Medlock The Chairman declared the motion carried. 3 c:\winword6'minutcs\08309~ch.doc e r EHA BOC Regular Meeting 08/30/95 C. Consideration of Exception to Alternative Relocation Policy Discussion ensued concerning the Housing Finance Specialist's memo to the Board which outlined the repairs suggested for the existing structure and their associated costs, the applicant's financial situation and the size and age of the existing unit. The Rehab Loan Committee, upon review of the application, felt it would be better to pay off the existing first mortgage and to approve a $75,000 alternative relocation loan to demolish and replace the existing structure. Concerns of asbestos abatement and excavation of the existing foundation were discussed. The Board agreed that it would be in line with the agency's mission statement to grant a one-time exception under the Alternative Relocation policy which would result in a newly constructed, 1, 140 square foot home, with a full unfinished basement that meets current energy efficiency standards. The Board agreed that it would not be beneficial to rehab the current structure at an estimated cost of $35,000 to eliminate health and safety items and end up with a 552 square foot structure with a 275 square foot basement built in 1911. Vice Chairman Norden stated that the funds to be used for the alternative relocation loan were CDBG funds and repaid loan funds and no bank money would be used. MOTION COMMISSIONER INNES MOVED TO APPROVE AN EXCEPTION UNDER THE ALTERNATIVE RELOCATION POLICY BY APPROVING A $101,000 AMORTIZED LOAN FOR A MAXIMUM 40 YEAR TERM AT A ONE-PERCENT PER ANNUM INTEREST RA TE FOR THE OWNER OF 3842 SOUTH DELAWARE STREET TO ALLOW FOR THE REFINANCE, DEMOLffiON AND REPLACEMENT OF HER EXISTING HOME. CO:MMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Mulhern None None Medlock The Chairman declared the motion carried. VIIL FINANCIAL REPORTS Briefly discussed. IX. CONSENT AGENDA Noted with no discussion. 4 c:\winword6\minutcs\08309Sc:h.doc e EHA BOC Regular~ ng OX/J0/95 x. GENERAL DISCUSSION A Commissioners' Choice Nothing presented for discussion. B. Director's Choice XL ADJOURNMENT r MOTION VICE CHAIRMAN NORDEN MOVED TO ADJOURN THE REGULAR MEETING OF THE . · . ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD AUGUST 30, 1995, AT 7:20 P.M. v{L~~ Norleen Norden, Vice Chairman Mary A Ryan, Reco.rding Secretary s c:\winword6'minutcsl08309$eh.doc