HomeMy WebLinkAbout1995-12-06 EHA MINUTESL
IL
ENGLEWOOD HOUSING AUTHORITY
BOARD OF COMMISSIONERS
Regular Meeting
December 6, 1995
CALL TO ORDER
The Regular Meeting of the Englewood Housing Authority Board of Commissioners was
called to order at 6 :00 p.m. on Wednesday, December 6, 1995 , at 3460 South Sherman Street,
Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums.
ROLL CALL
Members Present:
Members Absent :
Also Present:
Thomas J. Bums, Chairman
Matt Innes, Commissioner
Debi Medlock, Commissioner
Steve Mulhern, Commissioner
Norleen Norden, Vice Chairman
Paul Malinowski, Executive Director
Mary A. Ryan-Ozburn, Recording Secretary
Ill. STUDY SESSION
Discussion of the Englewood Housing Authority consolidated budget for the fiscal year ending
December 31 , 1996, took place. Salient points covered were: The FY '96 Appropriations bill
before Congress including provisions that would reduce fair market rents from the 45th
percentile to the 40th percentile and reduce administrative fees for the Section 8 Existing
programs to 7 percent of the two-bedroom FMR; and the Brooke Amendment and its
proposed repeal. EID Malinowski gave an overview of the EHA's budget as to the Notes of
Significance, Work Plan, and the individual programs' budgets, particularly the Public Housing
Budget.
EHA BOC Regular Meeting
12/06/95
IV. MINUTES
A. Regular Meeting held October 25, 1995.
MOTION
COMMISSIONER INNES MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD
HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD
OCTOBER 25, 1995, AS PRESENTED. COMMISSIONER MEDLOCK SECONDED THE
MOTION.
Ayes:
Nays:
Bums, Innes, Medloc~ Mulhern
None
Abstained: None
Absent: Norden
The Chairman declared the motion carried.
V. PRE-SCHEDULED VISITORS
There were no pre-scheduled visitors at this meeting.
VI. DIRECTOR'S REPORT
A. Narrative Report
Issues briefly discussed were : Sanchez Fair Housing Complaint and the Focus Group
held November 16, 1995 . The Board discussed different ways in which to heighten the
EHA's outreach to the community. Commissioner Medlock brought up the possibility
of banks becoming involved with community outreach by helping with printing and
distribution of the EHA' s informational pamphlets thus helping to satisfy some of the
requirements of the Community Reinvestment Act (CRA).
B. Program Reports
Briefly noted.
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EHA BOC Regular Meeting
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VIL DISCUSSION ITEMS
A. Ratification of telephone poll conducted November 21 regarding adopting Resolution
3, Series of 1995, approving EHA Revised Operating Budget for Low-Rent Public
Housing Program for FY ending December 31, 1995.
MOTION
COMMISSIONER INNES MOVED TO RATIFY THE TELEPHONE POLL CONDUCTED
NOVEMBER 21, 1995, ADOPTING RESOLUTION 3, SERIES OF 1995, APPROVING THE
ENGLEWOOD HOUSING AUTHORITY REVISED OPERATING BUDGET FOR LOW-
RENT PUBLIC HOUSING PROGRAM FOR FY ENDING DECEMBER 31, 1995.
COMMISSIONER MULHERN SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Bums, Innes, Medlock, Mulhern
None
None
Norden
The Chairman declared the motion carried.
B. Adoption of Resolution No. 4 Series of 1995, authorizing the write-off of uncollectible
tenant accounts receivable from EHA Market Rent Units Program.
MOTION
COMMISSIONER MULHERN MOVED TO ADOPT RESOLUTION NO. 4, SERIES OF
1995, AUTHORIZING THE WRITE-OFF OF UNCOLLECTIBLE TENANT ACCOUNTS
RECEIVABLE FOR THE EBA MARKET RENT UNITS PROGRAM. COMMISSIONER
MEDLOCK SECONDED THE MOTION.
Ayes: Bums, Innes, Medlock, Mulhern
Nays: None
Abstained: None
Absent: Norden
The Chairman declared the motion carried.
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EHA BOC Regular Meeting
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C. Adoption of Resolution No. 5, Series of 1995, to write off stale-dated checks.
MOTION
COMMISSIONER MULHERN MOVED TO ADOPT RESOLUTION NO. 5, SERIES OF
1995, AUTHORIZING THE WRITE OFF OF STALE-DATED CHECKS.
COMMISSIONER MEDLOCK SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Bums, Innes, Medlock, Mulhern
None
None
Norden
The Chairman declared the motion carried.
D. Adoption of Resolution No. 6, Series of 1995, approving agency consolidated budget
for Fiscal Year ending 12/31/96.
MOTION
COMMISSIONER MEDLOCK MOVED TO ADOPT RESOLUTION NO. 6, SERIES OF
1995, APPROVING THE ENGLEWOOD HOUSING AUTHORITY CONSOLIDATED
BUDGET FOR FISCAL YEAR ENDING DECEMBER 31, 1996. COMMISSIONER INNES
SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Bums, Innes, Medlock, Mulhern
None
None
Norden
The Chairman declared the motion carried.
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EHA BOC Regular Meeting
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E. Renewal of management contract with the Englewood Housing Development
Corporation (EHDC).
EID Malinowski briefly reviewed the EHA's history as the EHDC's management agent.
He pointed out that this year he had asked for a $5 . 00 per unit increase raising the flat
fee of $30 per unit per month to $35 per unit per month.
MOTION
COMMISSIONER INNES MOVED TO APPROVE EXECUTION OF A ONE-YEAR
EXTENSION OF THE MANAGEMENT CONTRACT WITH THE ENGLEWOOD
HOUSING DEVELOPMENT CORPORATION FOR 1996 UNDER THE SAME TERMS AND
CONDmONS AS THE 1995 CONTRACT EXCEPT FOR AN INCREASE IN THE
MANAGEMENT FEE OF $5.00 PER UNIT PER MONTH. COMMISSIONER MULHERN
SECONDED THE MOTION.
Ayes:
Nays:
Abstained:
Absent:
Bums, Innes, Medlock, Mulhern
None
None
Norden
The Chairman declared the motion carried.
F . Approval of revised contract for Family Self-Sufficiency Program case management
servtces.
EID Malinowski stated that Arapahoe County Employment & Training ( ACET) has
requested the FSS coordinator/case manager position be increased from a half-time
position to a full-time one due to increased demand from participants for FSS Program
services. The original contract with ACET provided for 25 families to receive case
management services for a two year period. After the first nine months of the contract,
ACET is providing case management services to 34 families (27 of which are
Englewood participants). This number is anticipated to increase since unincorporated
Arapahoe County has been awarded 32 new Section 8 Existing certificates requiring
FSS participation. The other participating agencies of Sheridan and Arapahoe County
have informally approved increasing the case manager position to full time. Funding is
already in place to cover the additional costs of a full time case manager through the
end of the current contract with ACET (January 31, 1997). The funding is provided
through a special HUD grant and CDBG funds provided by the participating agencies.
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EHA BOC Regular Meeting
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MOTION
COMMISSIONER MULHERN MOVED TO APPROVE AMENDING THE CURRENT
CONTRACT WITH ARAPAHOE COUN1Y EMPLOYMENT & TRAINING EFFECTIVE
NOVEMBER 1, 1995, TO PROVIDE FOR A FULL TIME CASE MANAGER FOR THE
ENGLEWOOD, SHERIDAN, AND UNINCORPORATED ARAPAHOE COUN1Y FAMILY
SELF-SUFFICIENCY PROGRAM. COMMISSIONER MEDLOCK SECONDED THE
MOTION.
Ayes: Bums, Innes, Medlock, Mulhern
Nays: None
Abstained: None
Absent: Norden
The Chairman declared the motion carried.
G. Executive Session to discuss real estate matter.
MOTION
COMMISSIONER MEDLOCK MOVED TO ENTER EXECUTIVE SESSION AT 7: 15 PM
TO DISCUSS A REAL ESTA TE MA TIER. COMMISSIONER INNES SECONDED THE
MOTION.
Ayes:
Nays:
Abstained:
Absent:
Bums, Innes, Medlock, Mulhern
None
None
Norden
The Chairman declared the motion carried.
MOTION
COMMISSIONER MEDLOCK MOVED TO RECONVENE THE EBA REGULAR
MEETING AT 7:30 PM. COMMISSIONER INNES SECONDED THE MOTION.
Ayes: Bums, Innes, Medlock, Mulhern
Nays: None
Abstained: None
Absent: Norden
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EHA BOC Regular Meeting
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The Chairman declared the motion carried.
H. Revision to Depot loan provisions.
Discussion ensued regarding the loans made to the Englewood Historical Society for
the Depot land, move, foundation and weather/vandalism damage control. Further
discussion ensued regarding the $30,000 loan funds remaining and the proposed use of
it as "gap financing". FJD Malinowski stated the Englewood Historical Society could
use this money to pay contractors and demonstrate to the Colorado Historical Society
that their grant monies had been expended in order to be reimbursed from CHS funds .
MOTION
COMMISSIONER MEDLOCK MOVED TO AUTHORIZE THE $30,000 BALANCE OF
THE SECOND LOAN TO THE ENGLEWOOD IDSTORICAL SOCIETY TO BE USED TO
FROM EXPENSES FOR REHAB DONE UNDER THE COLORADO IDSTORICAL
SOCIETY GRANT CONTRACT, WITH RE™BURSEMENT COMING FROM
COLORADO IDSTORICAL SOCIETY FUNDS. COMMISSIONER INNES SECONDED
THE MOTION.
Ayes:
Nays:
Bums, Innes, Medlock
Mulhern
Abstained: None
Absent: Norden
The Chairman declared the motion carried.
VIII. FINANCIAL REPORTS
For the month of October, 1995 , noted with no discussion.
IX. CONSENT AGENDA
X.
Noted with brief discussion .
GENERAL DISCUSSION
A. Commissioners' Choice
Brief discussion concerning Project BUILD .
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EHA BOC Regular Meeting
12/06/95
B. Director's Choice
Nothing presented for discussion .
XL ADJOURNMENT
MOTION
COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF
THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD
OCTOBER 25, 1995, AT 8:00 P.M.
, / --... ~ / ,, 2::-:)
L-4,,,,,,) ,,_t__
Mary A. Ryan-Ozburn, Recording Secretary
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