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Home My WebLink About1996-01-31 EHA MINUTES.. L IL ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Replar Meeda1 January 31, 199(; CALL TO ORDER The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6 :10 p .m. on Wednesday, January 31, 1996, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Vice Chairman Norleen Norden. ROLL CALL Members Present: Members Absent : Also Present: Norleen Norden, Vice Chairman Matt Innes, Commissioner Debi Medlock, Commissioner Thomas J. Bums, Chairman* Steve Mulhern, Commissioner* Paul Malinowski, Executive Director Mary A. Ryan-Ozburn, Recording Secretary *Chairman Bums and Commissioner Mulhern arrived later in the meeting. Due to the absence of Chairman Burns and Commissioner Mu/hem and their imminent arrival at the meeting, the Commissioners present moved forward in the agenda to Minutes and Discussion Items anticipating entering Executive Session upon the arrival of Bums and Mu/hem. Therefore, these Minutes, will reflect not the order of the written agenda but the order of the actual meeting. IV. MINUTES A. Regular Meeting held December 6 , 1995. MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD DECEMBER 6, 1995, AS PRESENTED. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Innes, Medlock None Norden Bums, Mulhern The Vice Chairman declared the motion carried. EHA BOC Regular Meeting 01/31/96 PRE-SCHEDULED VISITORS There were no pre-scheduled visitors at this meeting. VI. DIRECTOR'S REPORT A. Narrative Report Issues briefly discussed were: The Office Building -concerning putting in an application for refinancing the EHA's office building; CIAP -publishing a Request for Qualifications for firms which administer the CIAP (Comprehensive Improvement Administrative Program) Grant; Government Shutdown -various courses of action available to the EHA concerning the effect (if any) on Housing Assistance Payments if the Government does shut down again . MOTION COMMISSIONER MEDLOCK MOVED TBA T EXECUTIVE DIRECTOR MALINOWSKI PUBLISH A REQUEST FOR QUALIFICATIONS FROM FIRMS WHO ADMINISTER THE COMPREHENSIVE IMPROVEMENT ADMINISTRATION PROGRAM (CIAP) GRANT. COMMISSIONER INNES SECONDED THE MOTION. e Ayes: Nays: Norden, Innes, Medlock None Abstained: None Absent: Burns, Mulhern The Vice Chairman declared the motion carried. B. Program Reports Briefly noted. VIL DISCUSSION ITEMS e B. Adopt Resolution No. 1, Series of 1996, authorizing the Chairman and Secretary to execute the revised public housing Annual Contributions Contract. HUD recently revised the Annual Contributions Contract (ACC) that all housing authorities use for the purpose of clarifying language and having the document more closely reflect changes in the regulations that have taken place over the years. EHA 2 c:\winword6\minutes\O 13 l 96eh.doc EHA BOC Regular Meeting 01/31/96 legal counsel reviewed the document and recommended the EHA sign the revised ACC. MOTION COMMISSIONER INNES MOVED TO ADOPT RESOLUTION NO. 1, SERIES OF 1996, AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE THE REVISED PUBLIC HOUSING ANNUAL CONTRIBUTIONS CONTRACT. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Norden, Innes, Medlock, Mulhern Nays: None Abstained: None Absent: Burns The Vice Chairman declared the motion carried. MOTION COMMISSIONER INNES MOVED TO ENTER INTO EXECUTIVE SESSION AT 6:30 PM TO DISCUSS (1) A LEGAL MATTER AND (2) A REAL ESTATE MATTER. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Norden, Innes, Medlock, Mulhern Nays: None Abstained: None Absent: Burns The Vice Chairman declared the motion carried. MOTION COMMISSIONER INNES MOVED TO RECONVENE THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORl'IY BOARD OF COMMISSIONERS AT 7:30 PM. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Burns, Norden, Innes, Medlock, Mulhern Nays: None Abstained: None Absent: Nooe The Chairman declared the motion carried. 3 c:\winword6\ininut\O 13 l 96ch.doc EHA BOC Regular Meeting 01/31/96 III. STUDY SESSION e Executive Session to discuss a legal matter. MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT THE ASSIGNMENT OF THE CONTRACT ON 2073 WEST BALTIC FROM THE CITY OF ENGLEWOOD PROJECT BUILD AND FROM BELLWETHER CONSTRUCTION TO THE ENGLEWOOD HOUSING AUTHORITY AND TO REIMBURSE THE EXPENDITURES OF 2073 WEST BALTIC A VENUE TO DA TE TO THE PROJECT BUILD FUND UPON SALE OF 2093 WEST BAL TIC. IT WAS ALSO MOVED TO EXECUTE A CHANGE ORDER ON THE CONSTRUCTION CONTRACT FOR 2083 WEST BAL TIC A VENUE SO TBA TITS PLANS ARE THOSE OF 2073 WEST BAL TIC A VENUE. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Norden, Innes, Medlock, Mulhern Nays: None Abstained: Bums Absent: Nooe The Chairman declared the motion carried. e 4 c:\winword6\minutes\O 13 l 96eh.doc EHA BOC Regular Meeting 01/31/96 VIL DISCUSSION ITEMS A. Executive Session to discuss a real estate matter MOTION COMMISSIONER MULHERN MOVED TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO NEGOTIATIONS WITH DUNN CONSTRUCTION FOR THE SALE OF 607 WEST DARTMOUTH A VENUE FOR NOT LESS THAN THE APPRAISED VALUE OF $70,000 CASH WITH THE FOLLOWING RESTRICTIONS: (1) HOMES CONSTRUCTED AT 607 WEST DARTMOUTH MUST BE SOLD TO FIRST-TIME HOMEBUYERS; (2) CHFA INCOME GUIDELINES WILL BE USED TO QUALIFY POTENTIAL PURCHASERS; (3) A MAXIMUM TIME FOR DUNN CONSTRUCTION TO OWN 607 WEST DARTMOUTH WITH THEIR HOUSES ON THE LOTS WITHOUT SELLING THE HOUSES TO INDIVIDUAL HOMEOWNERS WILL BE ESTABLISHED; AND (4) THE HOUSES WILL BE OWNER-OCCUPIED FOR A CERTAIN LENGTH OF TIME AFTER INITIAL SALE. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Innes, Medlock, Mulhern None None None The Chairman declared the motion carried. C. Selection of architects for interviews. EID Malinowski reported that in response to his Request for Proposals (RFP) ads in the Rocky Mountain News and in the Daily Journal he had received requests from 53 architectural firms for the full set of specifications for developing the Sherman Street property. Twelve proposals were received back by the January 15 deadline. Utilizing the criteria set out in the RFP (as defined by the EHA's Procurement Policy) he and Vice Chairman Norden graded the proposals and narrowed the total for the "short list" down to seven firms. EID Malinowski reported that cost for architectural services was not a determining factor since the project is in limbo . Discussion ensued regarding various scenarios of how the EHA would choose the architectural firm to develop the property. The consensus of the Board was that EID Malinowski and one other person ( either a Board Member or a staff person) would interview the seven firms on the "short list" and narrow that field down to two finalists who would be interviewed by the entire Board of Commissioners. VIIl. FINANCIAL REPORTS For the month ofDecember, 1995, noted with no discussion. 5 c:\winword61tninutcs\O l 3 l 96eh.doc EHA BOC Regular Meeting 01/31/96 IX. e x. CONSENT AGENDA Noted with brief discussion. GENERAL DISCUSSION A. Commissioners' Choice Nothing presented for discussion. B. Director's Choice Nothing presented for discussion. XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD JANUARY 31, 1996, AT 7:55 P.M. Mary A. Ryan-Ozburn, Recording Secretary e 6 c:lwinword6\minute\O l 3196eh.doc