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HomeMy WebLinkAbout1996-04-24 EHA MINUTESl ' ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting April 24, 1996 L CALL TO ORDER Due to the absence at this point of the meeting of the Chairman and Vice Chairman, the Commissioners present, being a quorum, chose a temporary chairman to conduct this meeting. These Minutes will reflect the order of the written agenda, not the actual order of the meeting. The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:20 p.m. on Wednesday, April 24, 1996, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Temporary Chairman Matt Innes. '~ IL ROLLCALL Members Present: Members Absent: Also Present: IIL STUDY SESSION Thomas I. Bums, Chairman (arrived at 7:20 PM) Matt Innes, Commissioner Debi Medlock, Commissioner Steve Mulhern, Commissioner Norleen Norden, Vice Chairman Paul Malinowski, Executive Director Mary A. Ryan-Ozburn, Recording Secretary Nothing presented for Study Session ----------~--·-~. ~--~-------------- EHA BOC Regular Meeting 04/24/96 MINUTES A. Regular Meeting held March 27, 1996. MOTION COMMISSIONER MEDLOCK MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD MARCH 27, 1996, AS PRESENTED. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Innes, Medlock, Mulhern None Abstained: -None Absent: Bums, Norden, The Temporary Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS Members of the Englewood Historical Society, Dave Paschal and Orian Hunter, presented a written report to the EHA Board detailing the progress made to date. Temporary Chairman Innes expressed the Board's concerns on what plans the EHS has made to begin repaying the money lent them by the EHA for the Depot Project. EHA Board Members also requested information on the EHS's projected budget and time-line plans for finishing the project. Mr. Hunter reported that the EHS' s goal is to manage the initial $100,000 grant from the State Historical Society in such a way as to receive the most goods and services for their grant dollars, which will then stimulate contributions from other funding sources and the community enabling the EHS to finish the lower level and create a profit center. Once that is complete, the EHS should be able to pay back the note to the EHA more quickly. The Board thanked the members of the Englewood Historical Society for their time and report. Mr. Paschal and Mr. Hunter left the meeting at this point. The Board then discussed what reporting requirements they wished to impose on the EHS as a condition of extending the Promissory Notes for the Train Depot loans to the EHS. The EHA Commissioners directed FJD Malinowski to ask the EHS for a proposed budget to completely finish the depot project (upstairs and downstairs) and a timeline for completion and have these for presentation at the June EHA Board Meeting. They also directed FJD Malinowski to get a monthly report from the EHS on where they are on the timeline and budget. 2 c:\winword6'rninut\022896ch.doc EHA BOC Regular Meeting 04/24/96 VL DIRECTOR'S REPORT A. Narrative Report Noted with brief discussion concerning the CDBG reduction in funding. Commissioner Mulhern asked if this reduction would impact EHA staff. EID Malinowski stated he did not anticipate any impact on the Rehab program staff. He further stated that CDBG funds are used for the low income household loans while the Rehab Program's line of credit with the consortium of Englewood banks was used for loans to households with higher incomes. · B. Program Reports Noted with no discussion. Agenda Items Vil A. And Vil B . were tabled until after the pre-scheduled visitors were given their time on the agenda. These minutes reflect the actual order of the agenda and not the actual order of the meeting .. VIl. DISCUSSION ITEMS A. A<rtion on Englewood Train Depot promissory notes due. Further discussion ensued regarding accountability of the EHS to the EHA for reporting on budget and timeline. MOTION COMMISSIONER MULHERN MOVED TO EXTEND THE PROMISSORY NOTE DA TED OCTOBER 20, 1994 IN THE AMOUNT OF $228,933.30 AT A RATE OF 9-3/4% FOR 12 MONTHS DUE APRIL 20, 1997, AND THE PROMISSORY NOTE DATED JANUARY 11, 1995 IN THE AMOUNT OF $87,067 AT 9-3/4% FORA PERIOD OF 12 MONTHS DUE APRIL 20, 1997. IT WAS FURTHER MOVED THAT THE ENGLEWOOD IDSTORICAL SOCIETY WOULD BE ACCOUNTABLE FOR SUBMITIING TO THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS A TIMELINE TO PROJECT COMPLETION AND A DETAILED BUDGET AND A MONTHLY REPORT ON THE PROGRESS OF EACH. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Burns, Innes, Medlock, Mulhern Nays: None Abstained: None Absent: Norden The Chairman declared the motion carried. 3 EHA BOC Regular Meeting 04/24/96 e B. Executive Session to discuss matters of litigation. MOTION COMMISSIONER MEDLOCK MOVED TO ENTER INTO EXECUTIVE SESSION AT 7:30 P.M. TO DISCUSS MA TIERS OF LITIGATION. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Innes, Medlock, Mulhern None None Norden . The Chairman declared the motion carried. MOTION COMMISSIONER MEDLOCK MOVED TO RECONVENE THE EBA REGULAR MEETING AT 8:00 P.M. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: ~ays: Wlbstained: Absent: Bums, Innes, Medlock, Mulhern None None Norden The Chairman declared the motion carried. C. Write -off of bad debts. Discussion ensued regarding old accounts receivable not previously written off from the EHA Market Rent Program. The bad debts need to be written off now in order to more accurately reflect our accounts receivable rather than waiting until the end of the year as we normally do. The write-off does not mean collection attempts will discontinue. 4 c:\wioword6'minuta\022896eh.doc EHA BOC Regular Meeting 04/24/96 MOTION COMMISSIONER MULHERN MOVED TO ADOPT RESOLUTION NO. 3, SERIES OF 1996, AUfflORIZING mE WRITE-OFF OF BAD DEBTS FROM mE ENGLEWOOD HOUSING AUfflORITY MARKET RENT FUND IN THE AMOUNT OF $2,197.20. COMMISSIONER MEDLOCK SECONDED mE MOTION. Ayes: Innes, Medlock, Mulhern Nays: None -· Abstained: None Absent: Bums, Norden The Temporary Chairman declared the motion carried. D. Sherman Street Property. Chairman Burns excused himself from the meeting at this point declaring a potential conflict of interest. FJD Malinowski reminded the Board that the option to purchase the Sherman Street pr-0perty expired on June 3. Discussion ensued regarding the deadline on the option to purchase. Further discussion ensued regarding the survey of the lot and if there were any environmental concerns. Discussion ensued regarding the list of responses received from the Board Members to the proposed Sherman Street development planning questionnaire. Discussion ensued regarding a plan for neighborhood involvement and when input from the neighbors should happen. Board consensus to hold a neighborhood meeting for input and discussion. A decision on the best use of the Sherman Street properties could then be formulated with neighborhood input. c:\winword6'minutcs\022896ch.doc EHA BOC Regular Meeting 04/24/96 e MOTION COMMISSIONER MEDLOCK MOVED TO REQUEST AN EXTENSION ON THE OPTION TO PURCHASE THE SHERMAN STREET PROPERTIES FROM THE CI1Y OF ENGLEWOOD. COMMISSIONER MULHERN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Innes, Medlock, Mulhern None Burns Norden The Temporal)' Chairman declared the motion carried. Chairman Burns rejoined the meeting at this point. VIlI. FINANCIAL REPORTS e HUD year-end financial reports were presented for discussion. EID Malinowski stated that these were presented merely so the Board could view them and get a preview of the auditors' reports scheduled for next month's meeting. MOTION COMMISSIONER INNES MOVED TO ACCEPT THE HUD YEAR-END FINANCIAL REPORTS AS PRESENTED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Innes, Medlock, Mulhern None None Bums, Norden The Temporary Chairman declared the motion carried. IX. CONSENT AGENDA Nothing presented for Consent Agenda X. GENERAL DISCUSSION e A. Commissioners' Choice 6 • l , • EHA BOC Regular Meeting 04/24/96 Nothing presented for discussion . B . Director's Choice Nothing presented for discussion. XL ADJOURNMENT MOTION COMMISSIONER INNES MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD APRIL 24, 1996, AT 8:30 P.M. 7 c:\winword6'ininutcl\022896eh.doc