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Home My WebLink About1996-06-26 EHA MINUTESL AUG ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting June 26, 1996 CALL TO ORDER 19 ·1·· .. ·'· ·.-,...·· The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6 :00 p.m . on Wednesday, June 26, 1996, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. II. ROLL CALL Members Present: Members Absent: Also Present: ill. STUDY SESSION Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Matt Innes, Commissioner Debi Medlock, Commissioner Steve Mulhern, Commissioner Thomas A. Dinkel, President, EHDC J. Erik Hartronft, Architect, Hartronft & Associates Vern Seieroe, Architect, Hartronft & Associates Paul Malinowski, Executive Director Mary A. Ryan-Ozburn, Recording Secretary Nothing presented for study session. EHA BOC Regular Meeting 06/26/96 V. MINUTES A. Regular Meeting held May 29, 1996 . MOTION COMMISSIONER INNES MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORI1Y BOARD OF COMMISSIONERS' REGULAR MEETING HELD MAY 29, 1996, AS PRESENTED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Bums, Innes, Medlock None Abstained: Norden Absent: Mulhern The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners. VI. DIRECTOR'S REPORT A. Narrative Report Noted with discussion concerning reappointment to EHA Board of Debi Medlock. Also discussed was the Englewood Historical Society's report to the Board on the Train Depot. B. Program Reports Noted. VII. DISCUSSION ITEMS The Board elected to move forward in the agenda to Item VII. C. in anticipation of the arrival of Hartronft & Associates architects. These minutes will reflect the order of the written agenda. 2 c:\winword6\minutes\062696eh.doc EHA BOC Regular Meeting 06/26/96 A. Shennan Street Property. Thomas A. Dinkel, President of Englewood Housing Development Corporation (EHDC}, was present for this discussion as well as the discussion on 607 West Dartmouth A venue since the EHDC has expressed an interest in joint venturing with the EHA on a housing development project. Lengthy discussion ensued regarding what target markets would benefit the most from developing housing on the Shennan Street lots. Chairman Bums talked about housing for "empty nesters", seniors who want to sell their larger homes and purchase more maintenance-free dwellings. Vice Chairman Norden talked about affordable, wheelchair accessible units. Commissioner Innes talked about affordable housing for families who are first-time homebuyers. Also discussed was the EHA' s Mission Statement in relation to the proposed development. Discussion ensued regarding density of housing on the site, numbers and sizes of bedrooms, basements versus crawlspaces, and "universal design" which is architecture designed to be easily retrofitted for handicapped persons. The Board's consensus was to direct Hartronft & Associates to develop preliminary designs that would be a combination of single-story units targeting disabled and seniors and two-story units targeting families who are first-time home buyers. The units should have a minimum of two bedrooms and one and a half baths. Some of the units should have three bedrooms. The units should have basements for family growth or for storage for "empty nesters". The incorporation of "universal design" was discussed since this is architectural design which is good for able-bodied persons but can be easily retrofitted to make the units ADA compliant for disabled persons. Vice Chainnan Norden stated she wanted to go on record as stating that she did not want these units to look like the old-style "project" housing or public housing and that she felt it was important that the units be designed to have some individual identity even if the EHA needs to put in a little extra money. B. 607 West Dartmouth Thomas A. Dinkel was present for this discussion as well as the discussion on Shennan Street since the EHDC has expressed an interest in joint venturing with the EHA on a housing development project. Dinkel explained to the Board that the Englewood Housing Development Corporation had recently been declared a Community Housing Development Organization (CHOO) and received a $70,000 grant which they must spend on a housing project within 18 months of receipt (April, 1996). He further explained that the EHDC would be concentrating their efforts to provide housing in the Englewood area for low to 3 c:\winword6\minuta\062696eh.doc EHA BOC Regular Meeting 06/26/96 moderate income families. He said one thought the EHDC had was to purchase an apartment building that would have 50 to 70 apartments which could be made available to Section 8 Existing clients. Discussion ensued regarding the feasibility of building duplexes on the Dartmouth property. Commissioner Innes stated that it might make sense to joint venture on this project with the EHA providing development and construction expertise and the EHDC providing the financial means. EID Malinowski stated that the Dartmouth property is zoned for duplexes. C. Mortgage Refinances Briefly discussed was the current interest rates of the EHA' s mortgage on the office building and the Simon Center and use of HCD funds for refinancing these mortgages. Board consensus was that the HCD funds would be better used on housing projects and that the mortgage interest rates we currently have are favorable and therefore they do not want to explore refinancing either internally or from a third party at this time. D. Depot Interest Discussion ensued regarding the interest accruing on the notes receivable for the depot. Discussion ensued regarding the recommendation of the EHA' s auditor, Bondi & Company, that an allowance for uncollectible accounts in the Housing and Community Development Fund be established for at least the interest related to the note receivable for the depot. Also discussed was the alternative of recording the interest earned on the note and forgiving the interest. The Board decided that this alternative would send the wrong message to the Englewood Historical Society as well as to potential funding agencies of the depot. It was the consensus of the Board that the EHA establish an allowance for uncollectible accounts in the Housing and Community Development Fund for the interest related to the note receivable for the depot. E. Upon recommendation of the EHA's auditors, Bondi & Company, the Board discussed a time deadline for accounting for all travel advances. Due to heavy schedules catching up with daily work following the return from a business trip, it was the consensus of the Board that accounting for all travel allowances within three weeks upon the return from a trip would be acceptable . 4 c:\winword6\minutes\062696eh.doc EHA BOC Regular Meeting 06/26/96 MOTION VICE CHAIRMAN NORDEN MOVED TO REVISE THE ENGLEWOOD HOUSING AUTHORITY TRAVEL POLICY TO REQUIRE ALL TRAVEL ADVANCES BE ACCOUNTED FOR WITHIN THREE WEEKS OF WHEN A BUSINESS TRIP WAS TAKEN BY COMPLETING AND SUBMfITING TO THE EXECUTIVE DIRECTOR A TRAVEL RECONCILIATION REPORT AND TBA TA TRAVEL RECONCILIATION REPORT MUST BE COMPLETED WITHIN THE SAME TIME PERIOD WHETHER A TRAVEL ADVANCE WAS TAKEN OR NOT. COMMISSIONER INNES SECONDED THE MOTION. Ayes: Nays Abstained: Bums, Norden, Innes, Medlock None None Absent: Mulhern The Chairman declared the motion carried. VIll. FINANCIAL REPORTS No financial reports for the month of May, 1996, were presented, due to the vacation schedule of the accountant. The financial statements will be caught up for the next EHA Board Meeting. IX. CONSENT AGENDA X. Noted with no discussion. GENERAL DISCUSSION A. Commissioners' Choice Brief discussion ensued regarding the Horton rehab loans and media questions on this subject. EID Malinowski stated he had received a call from State Senator, Mike Coffinan, stating that he (Coffinan) was investigating the Horton loan issue and he wanted some information. EID Malinowski told Coffinan that due to the fact that this concerned a loan application, the only information we could give out was what was public record and is on the Deed of Trust, i.e., the amount of the loan, terms and conditions. EID Malinowski further stated he had received a call from Ann Carnahan, a reporter with the Rocky Mountain News. He played a tape of a radio program for the Commissioners present on which he refuted the senator's allegations. Discussion s c:\winword6\minutc\062696eh.doc EHA BOC Regular Meeting 06/26/96 ensued regarding measures to counter this bad publicity such as writing a letter to the editor signed by the Board. B. Director's Choice FJD Malinowski stated that on Monday, July 1, 1996, he and Jerry Nestler would make a presentation to City Council on Project BUILD. FJD Malinowski reported that he had attended a reception where he met the head of the Community Reinvestment Program of Wells Fargo Bank (First Interstate Bank) to discuss continuing as the lead bank in the rehab loan consortium. He stated he felt good headway was made in maintaining the relationship started with First Interstate Bank of Englewood years before. FJD Malinowski commented on the Sherman Street Development stating that he thought the Board did a good job of coming up with a consensus on this project. He asked the Board to consider some innovative ideas for this project such as sweat equity and community involvement. FJD Malinowski asked the Board if their vacation schedules would prevent them from attending the July and/or August Board meetings. The Commissioners consulted their calendars and felt that the July 31 meeting date should be kept open for further consideration during the month of July . XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORI1Y BOARD OF COMMISSIONERS HELD JUNE 26, 1996, AT 8:50 P.M. 6 c:\winword6\minutcs\062696ch.doc