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Home My WebLink About1996-09-25 EHA MINUTESI. CALL TO'ORDER ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS Regular Meeting September 25, 1996 The Regular Meeting of the Englewood Housing Authority Board of Commissioners was called to order at 6:00 p.m. on Wednesday, September 25, 1996, at 3460 South Sherman Street, Suite 101, Englewood, Colorado, 80110, by Chairman Thomas J. Bums. II. ROLL CALL Members Present: Members Absent: Also Present: ill. STUDY SESSION Thomas J. Bums, Chairman Norleen Norden, Vice Chairman Debi Medlock, Commissioner Matt Innes, Commissioner Steve Mulhern, Commissioner Marty Gilbert, FSS Case Manager, Arapahoe County Employment and Training Div. J. Erik Hartronft, Architect, Hartronft & Associates Vern Seieroe, Vern Seieroe Architect Paul Malinowski, Executive Director Jacqueline M . Pickett, Property Manager, EHA Mary A. Ryan-Ozburn, Recording Secretary EID Malinowski introduced Jacqueline Pickett, the newly hired housing manager for Orchard Place, Simon Center, and the off-site units . Marty Gilbert, Family Self Sufficiency (FSS) Case Manager from Arapahoe County Employment and Training Division was present to give a report and answer questions concerning FSS. The Board reviewed the FSS program report included with their packet and discussion ensued regarding participation in this program by Sheridan and Arapahoe County. EHA BOC Regular Meeting 09/25/96 V. MINUTES A. Regular Meeting held August 28, 1996 . MOTION VICE CHAIRMAN NORDEN MOVED TO ACCEPT THE MINUTES OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS' REGULAR MEETING HELD AUGUST 28, 1996, AS PRESENTED. COMMISSIONER MEDLOCK SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern The Chairman declared the motion carried. V. PRE-SCHEDULED VISITORS There were no pre-scheduled visitors present at this meeting of the Englewood Housing Authority Board of Commissioners. VI. DIRECTOR'S REPORT A. Narrative Report Noted with brief discussion was the 1995 CIAP and rebidding of the proposed work by specialties and the 1996 CIAP application and award . EID Malinowski informed the board that a motion needed to be passed approving adoption of Resolution No. 4, Series of 1996, approving 1996 CIAP Budget. MOTION COMMISSIONER MEDLOCK MOVED TO ADOPT RESOLUTION NO. 4, SERIES OF 1996, TO APPROVE THE 1996 CIAP BUDGET AS PRESENTED. VICE CHAIRMAN NORDEN SECONDED THE MOTION. Ayes: Nays: Abstained: Absent: Bums, Norden, Medlock None None Innes, Mulhern c :\winwordTuninutes\092596ch.doc 2 EHA BOC Regular Meeting 09/25/96 The Chairman declared the motion carried. B. EHS Depot Report EID Mal_il)s;>W.skUnfonned the Board that the Englewood Historical Society had canceled the planned Depot Open House and also had decided not to hire a professional fundraising organization. He explained that he had a draft of a letter to the EHS expressing the EHA Board's disappointment over the inactivity on raising funds . He presented it to the Board for their approval. The Board consensus was that this was an appropriate measure for the EHA Board to take and Chainnan Bums agreed to sign the letter. C . Program Reports Noted. VII. DISCUSSION ITEMS A. Shennan Street Property. Present were architects J. Erik Hartronft and Vern Seieroe. They presented refined site plans for the Shennan Street properties. The preliminary plans showed one and two story units with two and three bedroom plans, attached and detached garages. Vern Seieroe advised the board about Planning Department's feelings that this development should be a site plan review as a subdivision . He stated that the subdivision review process will take about three months. He further reported that Planning asked them to explain why this non-traditional approach makes sense. Chainnan Bums responded that he felt the courtyard plan gives people a sense of neighborhood. Commissioner Medlock stated that we don't want this development to look like a "public housing project". Vice Chainnan Norden stated that this plan would allow more light into the units and the courtyard allows for a sense of neighborhood . Discussion ensued regarding discussions with the Utilities Department about the water sewer lines and with the Traffic Department concerning visibility when entering the alley or street with a vehicle from the development. Further discussion ensued regarding contracting out the maintenance of the courtyard landscape in the summer and snow removal in the winter. Erik Hartronft stated that decisions they need from the Board to proceed ahead with the project are whether we want to have individual taps so each home gets individual water/sewer bills or do we want the homeowners association to be billed and split the bill among the owners. Board consensus was to keep the homeowners organization as 3 c :\winword7lminutcs\092S96eh.doc \ EHA BOC Regular Meeting 09/25/96 minimalist as possible, therefore, keep the taps separate. Commissioner Medlock asked how the courtyard area would be watered. Vern Seieroe suggested that it would be a separate tap and the cost would be covered by the homeowners' dues. Erik Hartronft asked who would get the bill when there are, for instance, only two homeowners in the development and the rest of the units are still owned by the EHA. The Board acknowledged that the bill would go to the home owners for their units and to the EHA for the units which are unsold. Also discussed was lighting along the street and in the courtyard. Verh Seieroe asked the Board if they wanted to submit a plan for site plan review . Erik Hartronft stated that he would like to have a package together for review before the next meeting and then come to that meeting and answer the Board's questions. EID Malinowski stated that we need to factor in when we want to have the neighborhood meeting. EID Malinowski felt that about the third week of October right before the next EHA Board Meeting would probably work well . The architects stated they would be proceeding ahead with details on landscaping, lighting, and more finalized floor plan and site drawings. B . Rehab Program Lead Bank EID Malinowski handed out a comparison of the banks who had responded to his questionnaire/rfp for the lead bank of the rehab loan bank consortium, Colonial Bank and Vectra Bank. The Board asked EID Mal inowski which one he thought would work the best. EID Malinowski stated that both of the responding banks were fairly equal but that Vectra Bank had been in the rehab loan bank consortium for 20 years. Commissioner Medlock stated that Colonial Bank considers Englewood to be its CRA community. EID Malinowski stated that Vectra Bank also indicated that this would be a good CRA opportunity for them . Vice Chairman Norden suggested that the bank which has participated in the rehab program for the last 20 years would be a good choice. Discussion ensued regarding depositing all of the EHA' s funds with the bank chosen to be the lead bank in the rehab loan consortium. EID Malinowski stated that he needed to do an RFP to Englewood banks to determine which bank would become the depository of all the EHA' s funds . The Board directed EID Malinowski to go to Vectra Bank and state that we cannot, at this time, place all of the EHA's funds with them, that an RFP must be done . If Vectra will not become the lead bank in the rehab loan consortium without being the main depository, then EID Malinowski was to go to Colonial Bank and tell them the same thing. If Colonial will not assume lead bank duties without being the EHA' s depository of funds, then go back to V ectra. C . 25-Years' Celebration 4 c:\winword71minutcs\092596ch.doc EHA BOC Regular Meeting 09/25/96 Discussion ensued regarding an appropriate manner in which to celebrate the 25th anniversary of the EHA' s existence and who should be asked to attend. A dinner reception was discussed. FJD Malinowski was directed to investigate the expense of a dinner reception and budget accordingly. VIlI. FINANCIAL REPORTS Financial reports for the month ended August 31, 1996, noted with brief discussion. IX. CONSENT AGENDA Noted with brief discussion . X. GENERAL DISCUSSION A. Commissioners' Choice Nothing presented for discussion by the Commissioners present. B. Director's Choice Nothing presented for discussion by FJD Malinowski. XL ADJOURNMENT MOTION COMMISSIONER MEDLOCK MOVED TO ADJOURN THE REGULAR MEETING OF THE ENGLEWOOD HOUSING AUTHORITY BOARD OF COMMISSIONERS HELD SEPTEMBER 25, 1996, AT 8:30 P.M. \ \ 5 c:\winword71minutes\092S96eh.doc